Life is busy and stressful, but keeping your office organized and running smoothly doesn't have to be!

2. Every office should aim to be as productive
and organized as possible. But things get so
busy that it can be hard to take the time to
look at what is and is not working, and how
you can improve your office’s technological
environment. Here are a few hacks to increase
productivity in the office.

3. Get rid of your paper filing system
Printing and filing paper is the
best organization system. That
is, if you want an unorganized
and inefficient office. While
this has historically been the
only way to operate, there are
now many options to clear
space in your office and make
it much easier to track and
organize documents.

4. Go to the cloud
The cloud is document management for the 21st
century office. And it has so many more benefits
aside from just making your office more
physically organized. You can input all of your
documents and organize them so you can see
them, but unlike paper, this method has the
added benefit of allowing you to protect them in
a much more secure way. Never again will you
have to go digging through boxes and boxes just
to find a paper from five years ago. This hack will
save you a lot of time and frustration.

5. Centralize your printing environment
There are many ways to handle printing and copying in
the office environment. Sometimes everyone in an
office prefers to have their own printer in their office
for convenience. However, this might actually be
counterproductive and cause more issues. Having one
centralized MFP (one that can handle your office’s
needs, of course) will benefit your office’s productivity
in the long run. It is much easier to maintain a single
printer, and it will also help in keeping track of printer
and toner usage in order to ensure that no one is left
scrambling for some ink to fill their own printer 10
minutes before a presentation.

6. Utilize bizhub apps
Chances are your Konica Minolta MFP already
has bizhub capabilities, and all you need to do
is start using them. Bizhub allows you to make
the printing environment more effective and
personalized for your office.

7. Improve your office’s document
workflow
When your business has multiple offices in
different places around the state or even the
globe, or if you are in frequent contact with
other offices, it can be difficult to stay
organized with all of the document movement
between all of these different places.
Caltronics Business Systems can help you get a
handle on your document workflow and stop
it from weighing your company down and
wasting more time than it should.

8. If you need help implementing any of these
hacks, reach out to us, and we help you
achieve a more productive office.
Caltronics.net
800-775-9545