Managed print services (MPS) can help your business in a lot of ways. Here are 7 overview benefits that you can expect from managed print services.

1. 7 Benefits to Managed Print
Services (MPS)

2. Cost management
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3. If you're like most businesses, you have no clue how much money you spend
on printing and copying documents. From acquiring the copiers and printers, to
maintenance, supplies, to even if you have too many (or not enough) devices – you
don't know.
Cost management can actually be broken down into additional points.
1. Cost management

4. A. The storage closet
Printers and copiers sometimes have a whole closet or two devoted to stocking toner
for all the devices in your office. When you buy supplies on your own, you often lose
a lot of money when they don’t get tracked/used, the printer is removed and the
supplies become unusable or if someone didn’t know there was a spare and buys a
new cartridge. A printing partner that sends you toner only when you need it saves a
lot of money at $100-$300 a cartridge.
1. Cost management

5. B. Monthly visibility
Printing is not only expensive in ink and toner, but surprise service needs can popup
at anytime. Being able to accurately budget is an important piece to cost
management. With MPS, you will be able to get a predicted monthly cost for all your
office printing needs. This allows you to put aside the right amount for printing and
not find yourself in a bind if a break happens in the same month every copier needs
new toner – it’s all covered, and predictable, with managed print services.
1. Cost management

6. C. Rules-based printing
Printing rules can allow you to set guidelines, limits or even restrict printing to your
employees. Rules can either be setup to have all print jobs in black-and-white, ask for
confirmation for color printing or give recommendations for another (less expensive)
color printer. There are many different kinds of print rules and they can all help you
stretch your budget.
1. Cost management

7. D. Future planning
Unpredictability with printing doesn’t stop at toner supplies and machine breaks.
Wouldn’t it be nice to get an accurate report of what machines will need to be
replaced in the future? With MPS, you get to not only know what is currently
happening, but what will need to happen in the future. If a copier should be switched
with another one in your building or if you need to buy new, if your color volume is
on the rise or if you can save some money because your business is printing less.
Future budgeting is as important as your current budget and MPS can help with both.
1. Cost management

8. I.T. relief
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9. If you have an IT department or a helpdesk, then you know they are swamped. Did
you know that, on average, almost half of the calls they get are about the printers
and copiers in your office? With MPS, your managed provider will service your
imaging devices, leaving your IT staff to what really matters, driving your business
forward, and not left with their hands stuck in a printer.
2. IT relief

10. Security
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11. Data breaches and corporate hacking is at an all time high. You may have protected
your network, but did you protect your printers and copiers at all? These imaging
devices are connected to your network, have open ports that are always listening and
are a huge (and easy) target for hackers. Protecting your printers and copiers should
be a serious topic and is incredibly important to the overall protection of your data.
Internal security is important too, and overall can help you save money. If HR can
have one central copier instead of individual printers with Pull Print, you can save a
lot of money and keep your documents confidential.
Government and industry regulations sometime requires an extra level of security.
3. Security

12. Workflows
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13. There are hundreds of workflows that can be configured on your copiers.
Some that can automatically pull information from a scan, email it to the
correct people and then store in in a folder system and some that can
email a group of people with the push of a single button. Workflows are
just awesome when it comes to saving your employees time, reducing
errors and keeping costs low.
4. Workflows

14. Mobility
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15. The digital age has brought along a lot of benefits. Mobile workforce is one on those.
Just because your team is on the road shouldn’t mean they can’t print when they
need to. Mobility solutions lets your road warriors print to the office from their
phones, tablets or computers.
With BYOD, maybe companies find it necessary to accommodate for their visitors.
Printing from mobile devices can also help you with when guests come for a meeting
and want/need to print.
5. Mobility

16. Consolidation
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17. Having a lot of different kind of printers and copiers can be a mess. If
there are no two like devices in your company, then you know the pain of
ordering supplies and servicing your equipment. A MPS partner will help
you consolidate the devices in your business to a set of standards as well
as consolidate the number of devices to where you should be. Does
Jenny from marketing really need her own printer? A MPS partner can
help you determine if she does or if its better for the department to
share one device.
6. Consolidation

18. Fleet monitoring
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19. Keeping an eye on your printing equipment is very helpful, lets you know costs, level
of supplies and the health of your devices. But fleet monitoring can also be expanded
to watch a lot more than that. It can let you know who is printing what and when. It
will let you know how much printing is work related and who is printing vacation
photos or the word document titles “Resume”.
7. Fleet monitoring

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