1. Job Description
Position Title: Business Manager
Main functions: To support the mission of the Library by maintaining financial accounts and personnelrecords,
preparing materials for Board and Auditor, and serving as facilities manager.
Reports to: Director; Assistant Director
Category: Full time
Duties:
 Complete routine tasks related to personnel,insurance and pension programs
 Balances subsidiary accounts by verifying, allocating, and posting transactions
 Maintain financial records – accounts payable/receivable, daily receipts, and financial statements
 Summarizes current financial status by collecting information; preparing balance sheet,profit and
loss statement, and other reports.
 Balances accounts monthly
 Maintains financial security by following internal controls
 Maintain petty cash and branch drawer with established procedures
 Maintains historical records by filing documents
 Balances cash draw at Main Library and receipts monies as directed
 Prepares money for weekly deposits
 Maintains employee personnelfiles
 Maintains office equipment (copy machines, phones,typewriters, etc.)
 Opens and distribute general company mail and other material, and coordinates the flow of
information within the company
 Orders office and some janitorial supplies; maintains supplies inventory
 Performs annual cost comparisons among vendors
 Prepares, edits and proofreads correspondence,invoices and related material
 Determines and establishes office administrative procedures,following approval by the Board
 Co-ordinates and manages office services, such as accommodation, equipment and supplies and
general office maintenance
 Co-ordinates volunteer recognitions
 Dress and act in accordance with Library policies
 Maintain neat and well-organized facility
Working conditions:
 Inside working environment with florescent lighting
 Occasional heavy work, moving furniture and boxes
 Noise level is typical of public library and will vary depending on activities, generally quiet to
moderately noisy
 Keyboarding, typing, writing, sorting and filing
 Work efficiently under pressure and under deadline

2. Employment Requirements:
 Bachelor’s degree preferred; or at least 2 years secretarial, clerical experience. Computer
competency in Peachtree Accounting Software, Word processing and Excel
 Proficient spoken and written English
 Punctual, meticulous and reliable
 Courteous manners with the public
 Ability to develop and implement long range plans
 Ability to communicate effectively with people from various socio-economic backgrounds
 Demonstrates the ability to process information effectively and maintain proper financial records
 Ability to represent the library appropriately and to collaborate with various community
organizations and agencies
 Demonstrates ability to work independently while collaborating with various staff in team efforts
 Pleasant and courteous manner when working with patrons and staff
Equipment used: Personal computer and software, scanner, printer, receipt printer, mouse, copy machine,
telephone, fax, audio-visual equipment, building systems such as security and heating.
Having read this job description, I understand and agree that it outlines the qualifications and functions,including
essentialfunctions, for my Business Managerposition at Cass District Library.
Salary/Benefits: TBD. Health, dental, vision and life insurance may be provided, as determined by the Library’s
Board of Trustees.
Employee Signature: ______________________________ Date: _______________________