on the HMIS

1. Tamil Nadu Health System Project (TNHSP)
Government of Tamil Nadu
Department of Health & Family Welfare
Health Management Information System
(MIS-HR)

2. Components of HMIS
I. Hospital Management System- HMS
II. Management Information System-MIS
HMS MIS
Clinical Information
Auto population of
data at the
Institutional level

3. OP Registration

4. OP Consultation

5. Pharmacy

6. Laboratory

7. No. of Districts-32
No. of HUDs-42
32 Districts&
42 Health
unit districts

8. Current Reporting system
DPH/DM&RHS/NRHM/DME

9. S.No Directorates
Project/Mission
Web Based
Application
Institution Periodicity Contents
1 NRHM www.nrhm-mis.nic.in
www.tamilnadu.nhsrc
-hmis.org
(bridging between state to
central-encrypted data
transmission)
District Monitoring
unit
Monthly,
quarterly and
Annually
Monthly
NRHM report
(GOI)
XML file from
tnhmis.org
2 NRHM-TN
DPH
www.tnhmis.org PHC Monthly ISMR, Form 9
and other
reports
3 DPH www.picme.tn.nic.in PHC Weekly MCH - MCR &
CCR
DETAILS
4 DM&RHS,DPH, www.tnhmis.org Secondary care
hospitals &PHCs
Daily
& Monthly
OP, IP,Clinical
data
ISMR,
5 DPH www.mrmbs.tn.nic.in PHCs Daily Maternal
Benefit details
6 DME
Proposed Phase III
www.tnhmis.org Medical College
institutions
Daily &
monthly
OP, IP,Clinical
data
ISMR,

10. 28 October 2022 10
HMIS – Features
• Unified Reporting Platform across health directorates (DMS, DPH, DME)
• Automatic collation of data at every level
• Standardization of input formats, codes, etc.
• Instant availability of data across the health chain
• Around 600 input forms and 1200 reports provided. Modules include
– Clinical including institutional performance parameters
– Ancillary including lab, pharmacy, equipment tracking, etc.
– Program information covering major National programs
– Administrative including Finance, Personnel, Vehicle and Infrastructure
• Totally aligned with NRHM reporting requirements
• Dynamic report generation facility
– Analytical and graphical presentation of data
– Health indicators with alerts
• Totally centralized web based application
– Ease of maintenance – upgrade, update, change
– High Data security and integrity
– Facilitates rapid implementation and roll out
DMS DPH DME
CLINICAL (OP/ IP/ DELIVERY etc)
INST.PERFORMANCE
ANCILLARY
(Lab, Equipment, Pharmacy)
PROGRAM INFORMATION
(Malaria, JSY,etc)
ESTABLISHMENT
Building , Vehicle & other infrastructure
FINANCE
PERSONNEL

11. 28 October 2022
Login Page
11

12. 28 October 2022
After Login, Modules were displayed in the main page
12

13. From Home Page, Select Personnel Data Entry to
see the Personnel Screens

14. List of Forms in Personnel Module

15. •Personnel Module Comes under Administrative Information System.
•For any Individual employee, Employee Details such as employees'
qualification, personal details, post details, transfer ,PG details, promotion
details, disciplinary details, service related details, retirement details, family
member details and nomination details are captured.
•Number of posts, sanctioned strength, In position, vacant details are captured in
Manpower-sanctioned positions screen.
•Increment Details of an employee is captured group wise in Sanction of
Increments screen
PERSONNEL MODULE

16. PERSONNEL MODULE
•Regularization details of an employee captured in Regularization of Staff screen
master
•Probation details, Surrender of leave salary details are captured in Declaration
of Probation screen, Sanction of surrender leave salary screen respectively.
•Deputation details, Disciplinary action taken against an employee are also
covered under Deputation of Staff Screen and Disciplinary Action status Entry
screens respectively.
•Compulsory retirement details, employee audit and hospital audit details are
also covered under personnel module.
•Various types of leave details such as EL creditDebit, EOL with MC and
without MC etc are covered in detail in Leave Details Form
•Other screens captured in personnel module are Cadre Register, Employee
Position Screen, Representation of SC/ST, Record Sheet.

17. EMPLOYEE DETAILS SCREEN

18. Sample SR Entry Data Uploaded
18

19. TOTAL NUMBER OF SERVICE REGISTERS
UPLOADED TILL 2012
• DMS
– 8000 Service Registers uploaded online
• DPH
– 5000 Service Registers uploaded online
• DME
– 17000 Service Registers uploaded online
19

20. Personnel Module
Personnel Module Data upload Status
Directorate Status
Remarks
DMS Directorate In progress
DMS District In progress
Data entry in progress
DPH Directorate In progress
DPH District
In progress
Employee details collected and emp. no generated.. Data entry Format shared
for
DPH institutions
DME Directorate In progress
DME District In progress
Employee details collected and emp. no generated for all institutions .
Data entry Format shared for all DME institutions