2. Merging of HR and Information technology
Principal areas of HR functionalities
• HR management module
• payroll module
• time and labour management module
• benefit administration module
OBJECTIVES…
• EFFECTIVE UTILISATION OF HUMAN
RESOURCES
• ORGANISATIONAL STRUCTURE OF
RELATIONSHIP
• DEVELOPMENT OF HUMAN RESOURCES
• REWARDS
• COMPATIBILITY OF INDIVIDUAL GOALS WITH
THOSE OF AN ORGANISTION
• MAINTAIN HIGH MORAL..
Create Strategic Onboarding
Successfully integrating a new employee into the
organization is critical to ensuring long-term
engagement and retention. Recruiters and hiring
managers know firsthand what research and
conventional wisdom have long held true—that the
majority of employees have, at most, 90 days to prove
themselves in a new role. Acclimating the new recruit
quickly to new job requirements, cultural norms, and
performance expectations will ultimately determine how
quickly the employee can successfully contribute to the
organization.
The four building blocks of proactive and effective
onboarding—compliance, clarification, culture and
connection—should be thoughtfully organized and
carefully implemented for a successful onboarding
practice.
3. Deliverables
HRM is designed to help you streamline your employee resources and improve inner workings of your
organization, by providing your HR staff a fast and effective HRM solution. Module based architecture is the
highly advanced features of software development to enhance the HRM functionality with improved and highly
user friendly interface. Based on requirement, core features of HRM includes..
Dashboard Administration
Personal
Information
Management
Leave
Management
Time sheet
and Attendance
Payroll
Management
E-Training
Asset
Management
E-Reports
Employee Self
Service
Policies &
Notification
Management
Performance &
Appraisal
Management
4. Administration and Settings Module
The Admin user (Administrator) has the permission to access the Administration Module and Settings module.
Company Structure creation, Master data for company HR Management activities can be created/updated by
these modules.
To create the company structure and master data for the company HR Management activities followings features
of Administration module and Settings modules are used.
• Company Information
• Division
• Department
• Job Titles
• Benefits
• End User Standard Devices
• HR Forms
Employee can:
• Modules
• Roles
• Users
• Reminders
• Notifications
5. Personal Information Management
This module is used to maintain all employees in a given company, including personal information, job details,
emergency contacts, etc. This is the most important (and beneficial) module of HRM which includes the features
of define an employee, search an employee, Terminate an employee, Define a eligibility for rehire for the
terminated employee, Remove an employee.
The Administrator can:
• Add Employee
• Personal Details
• Contact Details
• Job Location/Title
• Add an Emergency Contact
Employee Info Management
The Employee can:
• Personal Details
• Contact Details
• Add an Emergency Contact
6. Leave Management
Leave module with extensive possibilities of defining leave types and to track the leave request from the employee.
When logged in, each employee can request a leave and this request are sent to the administrator via email. The
functionality of the leave module differs depending on the rights of the user. The Leave module will be described
from the perspective of an Administrator and Employee.
The Administrator can:
Define Leave Types
View Leave summary for each employee
Manage the leave request
The Employee can:
Apply for the Leave
View the personal leave summary
7. Time Sheet and Attendance
Attendance information can be input manually or via a biometric device
Timesheet feature allows employees to enter and then submit timesheets containing the number of
hours they have worked on specific projects and activities
This module assist HR head, when making strategic decisions to improve employee productivity
and efficiency, and ultimately reduce waste and minimize loss due to employee downtime.
Track shift in shift out track record for each employee, integration with leave module to keep HR
person free from calculating and managing attendance and leave details of employees.
8. Travel & Asset Management
Travel module with extensive possibilities of defining travel types, travel mode and to track the travel request
from the employee. When logged in, each employee can request a travel and this request are sent to the
administrator via email. The functionality of the travel module differs depending on the rights of the user. The
Travel module will be described from the perspective of an Administrator and Employee
The Administrator can:
• Define Travel Mode, Travel Type
• Manage the Travel request
• View Travel summary for all the employee
The Employee can:
• Apply for the Travel
• View the personal travel summary
• Expense submission
Asset Management
All company owned resources assigned to employees are tracked.
Attach documents such as word, excel, pdf’s to assets.
Maintenance and history record
9. E-Training
• Highly interactive application for better knowledge sharing like
o Drag and drop facilities for building quick training sessions
o Highly customized templates to make the training session more interactive
o File/audio/video sharing capabilities (optional not included in current price)
• Easy to schedule and co-ordinate training programs with automated processes
• Evaluation templates for career progressions of employees and the organizational resource/skill pool
• Centralized training repository to ensure quick access for ongoing training and learning activities
E-Training process is the fastest and highly economical modern way to learn/ train. This helps organization to
create their own pool of skilled resources at a minimum cost.
10. Payroll Management
Generate Monthly pay slips for all employees just at one click
Stay in complete control of all deductions from your salary against loans or salary advances taken from the
company with detailed loan schedule report.
Automatic Tax Management System as per the rules defined in the system
Generate salary register, TDS sheet, consolidated salary summary for all employees, department wise salary
statement, etc.
Reports -- View and compare your annual salary statements and income tax statements for multiple years.
11. Online Performance
Management
Managing Objectives Tracking Targets Performance Reviews Maintaining Job
Descriptions/Appraisal
Management
Performance & Appraisal Management
Communicate your
vision and business
priorities to your
team. Simple,
powerful
performance
management tools
for managers
Track milestones and
manage objective
data for all team
members in one easy
to access, on-
demand location
Manage performance
against target for
each team member
looking at historical
trends to better
understand your
business climate and
provide appropriate
assistance
Controlled employee
appraisals and
standardized review
process ensures
timely and effective
reviews which meet
company guidelines
and team member
expectations
Create and maintain
accurate job
descriptions for use
in compensation and
performance reviews
and employee
development
12. Policies & Notification Management
HR Admin can share the company policies and notifications with employee’s
Daily circulars can be sent across organization or selected employee’s
periodically
13. Employee Self Service
Allow employees to log-
in to the system and
update their personal
information
independently
The ESS users will
have limited access
within the system as a
security measure
The application
comprises a holiday
management module,
the leave application
and the approval from
their supervisor can be
performed from the
system itself
An employee may
view their leave
summary to keep track
of their leave
entitlements, leave
taken and leave
carried forward
Employee self-service is a powerful tool providing employees of the company with the ability to view relevant information
such as personal information‚ updating personal information with web-enabled PC without the assistance of HR staff..
The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime.
Of course all information is subject to company defined security policy‚ where employees can only view the information
he / she is authorized to. Time and cost saving effects from this solution are tremendous.
Features
