Basics of Event Management
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What is event management ? Role of an event manager Process of event management Events classification Factors to be considered in events Design
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Franklin Cv
Frankline Okoth Oywaya is a Kenyan national seeking a position that allows him to utilize his knowledge and experience. He holds a BSc in Leisure and Recreation Management from Kenyatta University and certificates in outdoor leadership and computer skills. His work experience includes roles in human resources, administration, events planning, and research. He is proficient in English and Swahili and has experience working in recreation, sports, youth development, and local government organizations.
Event Management - AK2012
The document discusses event management and planning. It outlines the experiential learning cycle for events and lists the key skills learners should develop, including compiling event plans, executing schedules and budgets, and coordinating registrations. The concepts of event management, planning, organizing, implementation and control are introduced. The document provides guidance on determining an event's purpose and scope, developing objectives and timelines, selecting venues, managing risks and legal requirements, creating budgets, and coordinating registrations, resources and evaluations.
Chapter 1
The document provides an overview of key concepts in event management including defining what an event is, different types of events, the scope and importance of event management as a career. It discusses the roles of an event manager and technical staff in planning, establishing policies and procedures, decision making, and developing record keeping systems for events. Key aspects covered include analyzing events, qualities of successful event management, and people involved in organizing different levels of events.
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This document outlines the key aspects of event management including types of events, definitions, organizational structures, planning processes, and post-event activities. It discusses corporate and private events and defines event management. The planning process involves creating a concept, developing budgets, selecting venues, coordinating suppliers and speakers, creating marketing strategies, and managing risks. Post-event activities include evaluations to improve future events and properly shutting down.
CHAPTER-1-PEM.pptx
This document provides an overview of event management. It defines event management as the process of planning, organizing, coordinating, analyzing, marketing, producing, and evaluating events. It discusses the meaning and need for event management. Some key aspects covered include the characteristics, types, and scope of events; decision making in event management; the roles of event managers and other staff; establishing policies and procedures; and record keeping systems.
Chapter 4 managing site and venue selection for mice
This chapter discusses site and venue selection for MICE events. It covers establishing the aims and objectives of events to ensure the selected site and venue match. Key factors that influence destination selection include accommodation availability, convention space, convenience, costs, and destination image. The chapter also outlines preparing a meeting brief detailing event needs. Site selection aims to reassure organizers the destination and venue can professionally meet expectations.
Strategic and impactful events management
The document outlines the events management process, which includes 4 phases: conceptualization, strategic planning, implementation, and evaluation. It defines key concepts like events planning, management, and project management. The strategic planning phase involves formulating an event strategy, financial plan, and integrated marketing communications strategy. The implementation phase covers administration, risk management, and logistics. Evaluation uses metrics like ROI, ROE, ROL, and ROO to measure the event's success through tools like surveys, web analytics, and reports.
HKBU Lecture 3 - festive event planning
This document discusses strategic planning for festive events. It covers establishing a project management structure, determining event sites and dates, and risk management. Key points include:
- Festive events require clear objectives, organization structure, and tactical plans to achieve goals.
- A project management committee oversees the event and includes the organizer, sponsors, and representatives.
- Choosing an event site and date considers the target audience, event needs, and marketing strategy.
- Risk management plans mitigate risks and legal issues through avoidance, reduction, transference or retention of risks. Contingency plans are made for significant risks.
Recommended
Franklin Cv
Frankline Okoth Oywaya is a Kenyan national seeking a position that allows him to utilize his knowledge and experience. He holds a BSc in Leisure and Recreation Management from Kenyatta University and certificates in outdoor leadership and computer skills. His work experience includes roles in human resources, administration, events planning, and research. He is proficient in English and Swahili and has experience working in recreation, sports, youth development, and local government organizations.
Event Management - AK2012
The document discusses event management and planning. It outlines the experiential learning cycle for events and lists the key skills learners should develop, including compiling event plans, executing schedules and budgets, and coordinating registrations. The concepts of event management, planning, organizing, implementation and control are introduced. The document provides guidance on determining an event's purpose and scope, developing objectives and timelines, selecting venues, managing risks and legal requirements, creating budgets, and coordinating registrations, resources and evaluations.
Chapter 1
The document provides an overview of key concepts in event management including defining what an event is, different types of events, the scope and importance of event management as a career. It discusses the roles of an event manager and technical staff in planning, establishing policies and procedures, decision making, and developing record keeping systems for events. Key aspects covered include analyzing events, qualities of successful event management, and people involved in organizing different levels of events.
Behind the tents and beers
This document outlines the key aspects of event management including types of events, definitions, organizational structures, planning processes, and post-event activities. It discusses corporate and private events and defines event management. The planning process involves creating a concept, developing budgets, selecting venues, coordinating suppliers and speakers, creating marketing strategies, and managing risks. Post-event activities include evaluations to improve future events and properly shutting down.
CHAPTER-1-PEM.pptx
This document provides an overview of event management. It defines event management as the process of planning, organizing, coordinating, analyzing, marketing, producing, and evaluating events. It discusses the meaning and need for event management. Some key aspects covered include the characteristics, types, and scope of events; decision making in event management; the roles of event managers and other staff; establishing policies and procedures; and record keeping systems.
Chapter 4 managing site and venue selection for mice
This chapter discusses site and venue selection for MICE events. It covers establishing the aims and objectives of events to ensure the selected site and venue match. Key factors that influence destination selection include accommodation availability, convention space, convenience, costs, and destination image. The chapter also outlines preparing a meeting brief detailing event needs. Site selection aims to reassure organizers the destination and venue can professionally meet expectations.
Strategic and impactful events management
The document outlines the events management process, which includes 4 phases: conceptualization, strategic planning, implementation, and evaluation. It defines key concepts like events planning, management, and project management. The strategic planning phase involves formulating an event strategy, financial plan, and integrated marketing communications strategy. The implementation phase covers administration, risk management, and logistics. Evaluation uses metrics like ROI, ROE, ROL, and ROO to measure the event's success through tools like surveys, web analytics, and reports.
HKBU Lecture 3 - festive event planning
This document discusses strategic planning for festive events. It covers establishing a project management structure, determining event sites and dates, and risk management. Key points include:
- Festive events require clear objectives, organization structure, and tactical plans to achieve goals.
- A project management committee oversees the event and includes the organizer, sponsors, and representatives.
- Choosing an event site and date considers the target audience, event needs, and marketing strategy.
- Risk management plans mitigate risks and legal issues through avoidance, reduction, transference or retention of risks. Contingency plans are made for significant risks.
Chapter 6 Planning MICE Events
This document discusses planning requirements for MICE events. It identifies stakeholders like client companies, conference organizers, and suppliers who all require information for planning. Conference organizers must identify tasks, timeframes, and responsibilities to coordinate stakeholders and ensure objectives are met. The document also discusses types of plans like strategic, operational, and project plans. It describes the project life cycle of MICE events which involves bidding, planning, managing the event, and post-event evaluation. Effective planning is necessary to coordinate all involved parties and deliver a successful MICE event.
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The document discusses several aspects of developing knowledge of the event industry including its structure, categories of events, sizes of events, business events, impacts of events, differentiation of events, and career opportunities. It outlines the key government agencies, event organizations, promoters, service providers, suppliers, and venues. It also defines event categories and sizes ranging from mega to minor events. [/SUMMARY]
principles of event management
Event management involves planning and coordinating large-scale events such as conferences, concerts, or ceremonies. This chapter discusses key concepts in event management including defining events, analyzing events, and the roles of decision makers and technical staff. It also covers establishing policies and procedures, developing record keeping systems, and budget preparation for event accounting and financial management. Effective event management requires skills in organization, communication, budgeting, and ensuring safety.
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Stylehawk Event Services President, Cameron Ungar taught a graduate level sports management course at the University of San Francisco about event management and venue operations. The objective of the course was to have students "job ready" if pursuing a career in event management and venue operations. The first session introduces the course, defines what event venues are and discusses developing a mission statement.
Cameron Ungar has a athletic venue background. Stylehawk Event Services manages the largest sports event venue directory in San Diego. This directory is a powerful resource for streamlining the venue sourcing process. This directory, combined with a diverse marketplace of premium event service providers and highly trained Concierge staff creates efficiencies that will result in cost savings, safer and better executed events and more profit from event revenue streams.
For more sports event planning resources, visit us at: https://sportspaces.io/resources/
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This document provides an event planning guide with 13 steps for organizing a successful event. It outlines key considerations for each step, including defining objectives, developing a vision and budget, choosing a theme, creating invitations, selecting a date and venue, planning food and staffing, and final preparations. The overall message is that preparation is crucial, from visualizing the event step-by-step to executing it precisely according to plan while allowing for unexpected changes.
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2. How to design Events
3. Things to keep in mind during Organizing or managing events.
Events mgt. chapter 3 sy 2013 14.ppt
This document provides guidance on planning an event from concept to post-event. It discusses developing the event concept, choosing a location, developing the theme, creating invitations and promotional materials. It also covers budgeting, food and beverages, the event day checklist, post-event tasks like evaluation and cleanup. Appendices include templates like a site inspection checklist, layout diagram, production schedule, supplier checklist, and sponsorship information. The overall document aims to help event planners consider all essential aspects of holding a successful event.
Event Management
This document outlines the key aspects of planning an event, including objectives, types of events, event management considerations, budgeting, implementation, and post-event activities. The main objectives are to create a "once in a lifetime" experience for the client within budget and over a short time span through quick and careful planning involving an event management team. A sample event budget of Rs. 150,000 is provided that covers costs like catering, location, decor, and more. Implementation involves conceptualizing the theme, hiring managers, negotiating with vendors, and preparing staff. Post-event, the team settles accounts, thanks clients, and gathers feedback for improvements.
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This document discusses event management and planning. It provides details on various types of events, the roles and responsibilities of an event manager, and the typical event planning and management process. This includes developing the event concept, creating budgets, selecting venues, developing schedules and checklists, managing risk, marketing the event, and evaluating events after completion. Various appendices are also referenced that provide sample documents to support the event planning process.
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This document discusses planning and executing events as part of public relations practice. It defines what an event is and lists common types of events such as launches, conferences, and exhibitions. When planning an event, organizers must consider the five W's - why the event is being held, who the stakeholders are, when and where it will take place, and what the event content will be. Other key planning elements include establishing objectives, determining the event scope, managing stakeholders, and developing strategic and operational plans. Thorough planning of logistical details like the theme, people management, technical requirements, and a run sheet is essential for event success. Contingency planning should also address what could go wrong.
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The document discusses managing vendor contracts for event management. It covers developing appropriate resources like choosing a venue and theme. It emphasizes the importance of coordinating catering operations by selecting the best caterer and arranging catering logistics. Site inspections and production schedules are also important parts of managing vendor contracts for successful event planning.
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This document discusses key concepts for event management including organizing, planning, motivating, communicating, creating, controlling, and problem solving. It provides examples of how each concept applies to event management. For planning, it outlines the event planning process and key steps including initiation, planning, implementation, control and monitoring, shutdown, and evaluation. It also discusses developing organizational charts and job descriptions for an event management team.
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This document outlines the event planning lifecycle in 5 stages: 1) Strategy & Planning, 2) Design & Development, 3) Marketing & Promotion, 4) Event Execution, and 5) Follow-Up & Measurement. It also lists the top 5 things event professionals are doing to improve events, which include creating events for smaller budgets, broadening client/user base, marketing more aggressively, forming partnerships, and demonstrating value/ROI. Additionally, it notes that incorporating technology faster through video and mobile apps is seen as the next big thing in events.
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Cameron Ungar has a athletic venue background. Stylehawk Event Services manages the largest sports event venue directory in San Diego. This directory is a powerful resource for streamlining the venue sourcing process. This directory, combined with a diverse marketplace of premium event service providers and highly trained Concierge staff creates efficiencies that will result in cost savings, safer and better executed events and more profit from event revenue streams.
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Mastering Meetings and Elevating Events.
“Meetings and Events” play a vital role in the professional and social landscape, offering opportunities for collaboration, networking, and celebration. Whether you're organizing a business conference, a corporate retreat, or a social gathering, successful planning and execution are essential. This comprehensive guide covers everything you need to know to create memorable meetings and events that leave a lasting impression.
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This document provides an event planning guide with 13 steps for organizing a successful event. It outlines key considerations for each step, including defining objectives, developing a vision and budget, choosing a theme, creating invitations, selecting a date and venue, planning food and staffing, and final preparations. The overall message is that preparation is crucial, from visualizing the event step-by-step to executing it precisely according to plan while allowing for unexpected changes.
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The document discusses planning for MICE (meetings, incentives, conferences, and exhibitions). It covers establishing goals and objectives, targeting the population, designing the program, and creating a budget. The program design section provides details on elements to include like the theme, agenda, speakers, and activities. It emphasizes the importance of inclusivity and accessibility. Hospitality programs for guests are also discussed, including how to design them based on surveying participants about their interests and the local attractions.
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2. How to design Events
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This document outlines the key aspects of planning an event, including objectives, types of events, event management considerations, budgeting, implementation, and post-event activities. The main objectives are to create a "once in a lifetime" experience for the client within budget and over a short time span through quick and careful planning involving an event management team. A sample event budget of Rs. 150,000 is provided that covers costs like catering, location, decor, and more. Implementation involves conceptualizing the theme, hiring managers, negotiating with vendors, and preparing staff. Post-event, the team settles accounts, thanks clients, and gathers feedback for improvements.
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This document discusses planning and executing events as part of public relations practice. It defines what an event is and lists common types of events such as launches, conferences, and exhibitions. When planning an event, organizers must consider the five W's - why the event is being held, who the stakeholders are, when and where it will take place, and what the event content will be. Other key planning elements include establishing objectives, determining the event scope, managing stakeholders, and developing strategic and operational plans. Thorough planning of logistical details like the theme, people management, technical requirements, and a run sheet is essential for event success. Contingency planning should also address what could go wrong.
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The document discusses managing vendor contracts for event management. It covers developing appropriate resources like choosing a venue and theme. It emphasizes the importance of coordinating catering operations by selecting the best caterer and arranging catering logistics. Site inspections and production schedules are also important parts of managing vendor contracts for successful event planning.
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The document discusses event programming and protocols. It provides guidance on structuring event programs based on goals, budgets and attendees. It outlines categories of event activities and considerations for program flow, timing, speakers and formats. It also discusses protocols for VIP events, including seating arrangements, introductions and catering to cultural customs. Managing protocols is essential for events with officials to ensure all rules are followed.
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This document outlines the event planning lifecycle in 5 stages: 1) Strategy & Planning, 2) Design & Development, 3) Marketing & Promotion, 4) Event Execution, and 5) Follow-Up & Measurement. It also lists the top 5 things event professionals are doing to improve events, which include creating events for smaller budgets, broadening client/user base, marketing more aggressively, forming partnerships, and demonstrating value/ROI. Additionally, it notes that incorporating technology faster through video and mobile apps is seen as the next big thing in events.
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Basics of Event Management
- 3. Resource Personnel Profile Akila Bandara Warapitiya Msc in Service Management, LCHSGA Ceylon Hotel School, NDTHRM CIPM, +94 774482486 Bandara.hospitality@gmail.com
- 4. Abstraction … 1. What is Event Management ? 2.Role of an Event Manager 3.Process of an Event Management 4.Event Classification 5.Factors Consider In Event Management 6.Design an Event Sheet
- 5. What is Event Management ?
- 6. Application and systematic approach of the management to diversification of work and project management to the creation , development of event.
- 7. Role of an Event Manager 1. Design the event concept 2. Identify target audience 3. Budgeting 4. Customer services 5. Logistics
- 9. 1. Initiation Concept derive Objectives of the event Concept development Availability of recourses and skills
- 10. Demanding Staff allocations Venue Items to require Determine task Establish time frame List out correct sequences Develop operational and backup plan Assessments of recourse needs and utilize 2. Planning
- 11. Event Concept WHY - Define purpose of the event WHO - Participants WHERE - Location, Capacity, Sounds, Lightning, Weather WHEN - Time duration, End time. Running time WHAT - Type, Scale
- 12. 3. Implementation and Monitoring Checklists People management Setting bench mark Procedures Standards
- 13. 4.Evaluation Future failures and Changes Understand the skills Opportunities for the next event Success measures
- 15. What is MICE Tourism ?
- 17. Events Can Be Classified EVENT SIZE TYPE
- 18. Size 1 . Mega Event 2. Regional Event 3. Minor Event ,
- 19. Type 1. Corporate Events 2. Sporting Events 3. Entrainment and Cultural Event 4. Commercial Marketing and Promotional 5. Meetings & Exhibitions ,Seminar, Conference 6. Festival Events 7. Military Events
- 20. Factors Consider In Event Management 1. Theme and traditions 2. Venue selection 3. Menu planning 4. Food and Beverage Staff Consideration 5. Event Pricing
- 21. 1. Theme and Traditions
- 22. • Event venues are locations. • “The location hosting an event”. • Traditionally, a venue may be a meeting room, conference centre, convention centre, a restaurant and so on. • Based on purpose/objectives of event sites vary from a borrowed or rented building to an entire city. • The site must be capable of fulfilling the requirements. 2. Venue
- 23. FACTORS DETERMINING VENUE SELECTION 1.Budget 2. Space specifications 3. Day/time availability 4. Appropriateness for type of event and client goals 5. Security 6. Other groups using the venue at the same time as your event
- 24. 8. Travel convenience 9. Parking and proximity to 10. Accessible for persons with 11. Nearby amenities and entertainment 12. Reputation 13. Vendor restrictions
- 25. 3. Menu planning Consider these factors: • Food costs • Delegate requirements • Types of items required • Nutritional concerns • Seasonality • Overall impression
- 26. 4. F & B staff considerations • Skills and experience • Number of delegates • Time • Type/style of services • supervisory staff
- 27. 5. Event Pricing • Per head basis • Additional charge for “extra” • Voucher sales • Flat rate charge • Charge per portion
Editor's Notes
- Hawaian, harry potter Pirates, 1980s Jungle