pre production

1. YOUR NAME HERE

2.  This template PowerPoint presentation includes all the
relevant elements you need to cover your film production.
 It is suggested you save this PP in a different name so you
always have a copy – some sections require you to delete the
information on the slide and replace with your own work
 Add more pages to each section where necessary [you should
be doing this!]
 Add visuals as you see necessary
 This document will be added to as you progress through the
pre-production phase.
 Remember, you need to give as much attention to your sound
planning as you do to your visual planning

4.  Use the story development resource to help structure your
short film with more detail
 Not all the aspects have to be followed verbatim, use the
resource the plan out character, motivation, stakes and the arc
of your film, this will help to ensure that it works structurally
 Proforma is on bb
 Add a structural breakdown of each scene once you have done
this

6.  Breakdown your film into it’s basic sections [e.g. via scene
breakdown or similar] and apply broad visual ideas to each
section. You should list the shots required
 You can use this as the master template for your production,
then add more shots to each section when you develop your full
visual plan
 From this you could work on a conventional script if you want,
but using the scene breakdowns should be enough

7. Scene No. or
section (e.g.
beginning, middle,
end, etc)
Approx timing What happens Visual notes Audio notes
1 30 seconds (but
this can change
depending on
number of shots)
The character is
walking until they
get a text (which
the audience cant
see) then the
character breaks
into a sprint
Wide shots – over
the shoulder shots
with blur. - pan
shots
Text message noise
– walking noise –
running noise -
Dramatic music
once the character
starts running
2 10 seconds The character gets
loads of texts
Shots of the texts
and the time on
the phone
The dramatic
music continues.
Text message
noise
3 20 seconds It is revealed that
the character has
missed the bus and
the next bus comes
in an hour
Close up shots-
wide shots
Dramatic music
stops. A comedic
tune or noise will
be played the the
pay off is revealed
Title and credits 10-11 seconds The title of the film
and the credits will
be shown
Basic shots for the
title and a black
background for the
credits
No sound for the
title and credits

8. Visual Planning

9.  This section is concerned with the visual planning of your film
 You should use this section to develop the sequencing or your
video, establish the visuals look and sequencing of your film
and create a structure for you to follow when filming
 It is important that you ‘pre-visualise’ the film before you
make it; it will make filming and production a more
streamlined process
 The following tasks are part of your visual planning
 Pre-visualisation and concept boards
 Storyboarding
 Shot list

10.  Your storyboard should bring your idea to life
 Provide an idea of the sequencing of you film
 Provides a basis for production
 Suggested online storyboard creators are:
 https://www.storyboardthat.com
 http://www.pixton.com [very complicated]
 http://www.storyjumper.com [allows you to insert your own images]
 Alternatively, hand draw or photograph your storyboard and
scan or copy to insert it onto your slides
 There are lots of tips collected together on Blackboard!

11. STORYBOARD

12.  Your shot list should contain the sequential breakdown of what
you need to shoot for your film
 It should work in partnership with your storyboard
 It will be your working document when you film
 It should contain the shot number, scene number, shot
description, framing, cast/location info and action you will see
 It should also have information on performers in the scene and
other props, etc
 Shot list template is on Blackboard in the pre-production
folder.

14. Organisational Planning

15.  Include names, contact info, and defined roles at difference
stages of production, using a table is suggested
Name Contact info Role
Abbey Glancy 07835 919 578 actress
Kieran Beal 07470 951 358 Camera man

16.  Who is going to be in your film, how and why have they been
deemed your best choice? Do you have any backup options?
Name Contact info Role
Abbey Glancy 07835 919
578
actress
Kieran Beal 07470 951
358
Camera man

17.  Information and images of your location[s] for filming
 You should have address details, clearance/premissions for
filming, recce photos and floorplans [including camera,
equipment and cast/crew layouts]
 Where possible, have a plan B fallback location option
 Assess each location for any issues and suggest solutions
 -York college – Sim Balk Ln, Bishopthorpe, York YO23 2BB I
also require the bus stop outside of the college
 As a student I have default permission to film in this location.
(within college hours)

18.  Risk Assess each separate filming location using the provided
form in the pre-production folder on Blackboard and insert
into your powerpoint
 Completing a generic filming assessment would be a start,
then you can add specialist/site specific risks as you progress
your production
 Remember, a Risk Assessment is an ongoing document, you
should evaluate if anything changes in production and when
you put control measures in place
risk Control measure
Slips, trips and falls while using
through viewfinders
•Ensure you are familiar with your
surroundings, any planned movements and
that the location is safe.
•Any camera movements should employ a
spotter for the camera operator, directing
movement safely.
Manual handling carrying equipment •Do not carry/move equipment beyond your
comfort level.
•Request help when transporting
equipment/share amongst crew.
•Adhere to manual handling methods for
carrying items.
Electrical equipment, extension/data cables and
plugs- electric shock
Do not touch any equipment that appears faulty
and report it to the tutor/technician

20.  I will be able to film my short film on the 15th of march 2018
in York College. My filming will only take a day to shoot
because it is a very simplistic concept which only requires one
location. For the rest of the week I will be working on the
editing part of my production

21.  Complete a call sheet for each production activity
 Forms are on Blackboard
 Insert into powerpoint here

22.  Any place you film and anyone you use in the filming of your
video must have a completed form
 Blank forms are on Blackboard for you to complete and insert
here

23.  List, explain how you’ll acquire and provide an overview of
anything else you’ll need for your production – this is about
anything that isn’t cast, crew, technical equipment and
locations, but could be how those things will be moved to a
location, for example.
 For my costumes the actor will just be wearing their own
clothes. This is because my short film is shot in an every day
environment so the character will just be wearing casual
clothes. For props I will need a mobile phone. It doesn’t have to
be a specific mobile phone so the actor can use their own at
their own risk.

24. Soundtrack Planning

25.  These are sounds in the environment, part of the ‘world’ your
character experiences – these can be recorded on location,
produced afterwards using foley techniques, etc. Some use of
royalty free sounds is permitted, but you must list their
sources and information
 Consider what you might need, how you are going to get it, etc
 You could reference similar productions and the effect of their
sound mix and choices
 I don’t require much diegetic sound in my short film. I will
need the sound of an elevator and a mobile phone text alert. I
will record these myself however If am unable to collect these I
will use a royalty free website.

26.  These are the sounds/audio that the audience experiences, but
are not part of the ‘world’ of the character[s], this could be
music, sound cues, etc
 Consider where you are going to get these, only royalty free
sources and original content is permitted – please track your
sources
 You could also produce your own soundtrack using garageband
 I will need some tense dramatic music and a slow sad piece of
music. I don’t have the skills to create my own non-diegetic
music so I will require it from a royalty free music website.