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Oral Presentation

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Transcript

  • 1. Oral Presentation Techniques
  • 2. Oral Presentation Techniques: Objectives
    • To introduce the key factors for successful presentation delivery
    • To prepare effective visual aids
    • To deliver successful presentations
    • To evaluate presentation delivery
  • 3. 4 Key Factors for a Successful Presentation
    • 1. Timing
    • 2. Attention span
    • 3. Personal approach
    • 4. Practice
  • 4. 1. Timing Do not ramble on during a presentation Remember: One Minute per Slide as Guideline
  • 5. 2. Attention Span: Audience attention fluctuates TIME Repeat key ideas Voice Jokes ATTENTION
  • 6. 3. Personal Approach Personal features of the presenter can make or break presentation A. Gesture B. Voice C. Eye Contact D. Breathing
  • 7. 3A. Gesture Important in non-verbal communication
    • Emphasize points
    • Highlights
    • Audience attention
    • Vary gesture
    • Important  
      • position of speaker
      • position of transparencies
      • not to much movement
  • 8. 3B. Voice Critical part of a verbal presentation
    • Volume - speak to be heard
    • Modulation - vary the voice
    • Pause - make emphasis with pause
  • 9. 3C. Eye Contact Look at each member of your audience
    • Involvement
    • Trust/support
    • Interest
    • Spontaneous reaction
  • 10. 3D. Breathing Breathing during presentation is different from normal breathing
    • Breathing deeper for
      • volume
      • control
      • emphasis
    • Don't lose your breath or you will drown in mid-air
  • 11. Elements of an Oral Presentation
    • Good visual aids
    • Logical sequence
  • 12. Why we need visual aids ?
    • crystallize ideas
    • keep speaker on track
    • generate interest
    • help information retention
    Use visual aids to maximize the effectiveness of your presentation
  • 13. Visual Aid Rules
    • Keep it simple
    • Minimize words
    • Use large fonts
    • List key points
    • Use exact phrasing
    • Use color
    • Prepare handouts
  • 14. Prepare a Presentation in a Logical Sequence
    • Situation
    • Theme
    • Storyline
    • Storyboard
    • Master
    • Production
    • Practice
  • 15. 1. Situation Consider the audience carefully
    • How big?
    • Who?
    • Level of knowledge?
    • Level of interest?
    • Resistance?
    • Time?
  • 16. 2. Theme Define your theme in one short sentence
    • Be concise
    • Direct
  • 17. 3. Storyline break down your theme into major parts Storylin e Theme Problem Definition Approach Findings Recommendation
  • 18. 4. Storyboard visualize the storyline into a storyboard Theme Problem definition Approach Findings Recommendation
  • 19. 5. Master finalize the flow of the presentation
    • Finalize data
    • Sketch all diagrams—clarity
    • Conclusion
    • Check for logic
    • Consultation
    • Rehearsal
  • 20. 6. Production
    • Allow plenty of time for production
    • One key message per slide!
    • 5 rules when preparing visual aids:
      • 1. Keep it simple
      • 2. Minimize words
      • 3. List key points
      • 4. Make letters large
      • 5. Use exact phrasing
  • 21. 7. Practice! Adequate rehearsal is essential for a good presentation
    • Development of each visual
    • Transition
    • Self-confidence
    • Timing
    Practice Makes Perfect
  • 22. 8. Evaluation
    • After every presentation EVALUATE
      • Did the audience “get” the key points?
      • Were the visual aids clear and useful?
      • Were the questions relevant?
    • When possible use written evaluations
  • 23. Conclusion
    • Any professional can become an effective presenter.
    • Knowledge is not enough.
    • Being able to communicate is equally important.
    • Investing time and effort in improving presentation skills is “always rewarded”.