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Effective Oral Presentation: All You Need To Know  To Become A Confident & Joyful Speaker Dr. Arthur Chiou Institute of Bi...
Outline <ul><li>Effective Presentation ? </li></ul><ul><li>Planning / Analysis </li></ul><ul><li>Preparation / Organizing ...
A Presentation is  ……. a speech with an objective a purpose a goal
An effective presentation is.. a speech that meets the objective reaches the goal hits the target
Objective <ul><li>To Inform </li></ul><ul><li>To Educate </li></ul><ul><li>To Convince </li></ul><ul><li>To Persuade </li>...
Planning & Analysis What? Why? How? Who? Where? How Long?
Audience <ul><li>Background </li></ul><ul><li>Age </li></ul><ul><li>Hobby </li></ul><ul><li>Interest </li></ul><ul><li>Why...
Time Control Prepare at least three versions:- short, medium, and long
Selection of Materials Basic Criteria Objective Audience  Time
Organizing <ul><li>Introduction </li></ul><ul><li>Main Body </li></ul><ul><li>Conclusion </li></ul>
<ul><li>Introduction </li></ul><ul><li>to hook </li></ul><ul><li>to preview </li></ul><ul><li>Body </li></ul><ul><li>to su...
Techniques & Tools: (1) <ul><li>Audience Trial Performance </li></ul><ul><li>Gimmicks </li></ul><ul><li>Jokes </li></ul><u...
Techniques & Tools: (2) <ul><li>Examples </li></ul><ul><li>Association / Exception </li></ul><ul><li>Repetition </li></ul>...
Active Participation
Gimmicks
Joke To tell or not to tell?
Visual Aids: How Many (Much) ? <ul><li>Word Chart (Memory Aid) </li></ul><ul><li>Transparency vs. Slide </li></ul><ul><li>...
Comprehension / Retention Read (Report) Hear (Lecture) See (Display) See & Hear (Presentation) Say (Question & Answer) 0% ...
Effective Practicing: <ul><li>From Good Techniques to Good Habit </li></ul><ul><li>Using a tape recording </li></ul><ul><l...
Effective Delivery (1) <ul><li>Stage-Fright </li></ul><ul><li>Eye-Contact </li></ul><ul><li>Visual-Aids </li></ul><ul><li>...
Effective Delivery (2) <ul><li>Handout Materials or Samples </li></ul><ul><li>Putting Your Audience Down </li></ul><ul><li...
Stage Fright <ul><li>Well-Prepared </li></ul><ul><li>Well-Practice </li></ul><ul><li>Good Begining </li></ul>What if peopl...
Question & Answer Session <ul><li>Analyzing the CONTENT as well as the INTENT </li></ul><ul><li>Repeating (or rephrasing) ...
Nine Basic Steps (1) <ul><li>Goal: What do you want to accomplish? </li></ul><ul><li>What does your audience want? </li></...
Nine Basic Steps (2) <ul><li>Visual Aids :  Keep them legible & simple </li></ul><ul><li>Rehearsal :  Polish & gain confid...
Effective Presentation <ul><li>Informative </li></ul><ul><li>Educational </li></ul><ul><li>Convincing </li></ul><ul><li>Pe...
Know Your….. <ul><li>Subject </li></ul><ul><li>Objective </li></ul><ul><li>Audience </li></ul><ul><li>Techniques </li></ul...
Handout Materials <ul><li>Hardcopy of Veiwgraphs </li></ul><ul><li>Planning / Preparation Worksheet </li></ul><ul><li>Spee...
Speech Preparation Worksheet: 1. General Information <ul><li>Contact Person / Organization: </li></ul><ul><li>Phone: </li>...
Speech Preparation Worksheet: 1. General Information (continued) <ul><li>Occasion: </li></ul><ul><li>Purpose: </li></ul><u...
Speech Preparation Worksheet: 2. Organizing Your Talk <ul><li>Introduction:  Techniques Applied </li></ul><ul><ul><li>to h...
Speech Preparation Worksheet: 3. Practicing <ul><li>Tape Recorder: </li></ul><ul><li>Video Recorder: </li></ul><ul><li>Fri...
Speech Evaluation Sheet (1): <ul><li>Speaker: </li></ul><ul><li>Title: </li></ul><ul><li>Date / time: </li></ul><ul><li>Pu...
Speech Evaluation Sheet (2): <ul><li>Effectiveness:  Comment / Suggestion </li></ul><ul><li>Delivery (any distraction ?): ...
Speech Evaluation Sheet (3): <ul><li>Effectiveness Comment / Suggestion </li></ul><ul><li>Question & Answer: </li></ul><ul...
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邱爾德教授 - Effective Oral Presentation

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邱爾德教授 - Effective Oral Presentation

  1. 1. Effective Oral Presentation: All You Need To Know To Become A Confident & Joyful Speaker Dr. Arthur Chiou Institute of Biophotonics Engineering National Yang-Ming University Tel:+886-2-2820-1091 Fax :+886-2-2820-1093
  2. 2. Outline <ul><li>Effective Presentation ? </li></ul><ul><li>Planning / Analysis </li></ul><ul><li>Preparation / Organizing (Tool & Techniques) </li></ul><ul><li>Practice </li></ul><ul><li>Delivery </li></ul><ul><li>Questions & Answers Session </li></ul><ul><li>Handout Material </li></ul>
  3. 3. A Presentation is ……. a speech with an objective a purpose a goal
  4. 4. An effective presentation is.. a speech that meets the objective reaches the goal hits the target
  5. 5. Objective <ul><li>To Inform </li></ul><ul><li>To Educate </li></ul><ul><li>To Convince </li></ul><ul><li>To Persuade </li></ul><ul><li>To Lead To Action </li></ul>
  6. 6. Planning & Analysis What? Why? How? Who? Where? How Long?
  7. 7. Audience <ul><li>Background </li></ul><ul><li>Age </li></ul><ul><li>Hobby </li></ul><ul><li>Interest </li></ul><ul><li>Why are they here? </li></ul><ul><li>Captive audience? </li></ul>
  8. 8. Time Control Prepare at least three versions:- short, medium, and long
  9. 9. Selection of Materials Basic Criteria Objective Audience Time
  10. 10. Organizing <ul><li>Introduction </li></ul><ul><li>Main Body </li></ul><ul><li>Conclusion </li></ul>
  11. 11. <ul><li>Introduction </li></ul><ul><li>to hook </li></ul><ul><li>to preview </li></ul><ul><li>Body </li></ul><ul><li>to support </li></ul><ul><li>to convince </li></ul><ul><li>to bring along </li></ul><ul><li>Conclusion </li></ul><ul><li>to summarize </li></ul><ul><li>to package </li></ul>
  12. 12. Techniques & Tools: (1) <ul><li>Audience Trial Performance </li></ul><ul><li>Gimmicks </li></ul><ul><li>Jokes </li></ul><ul><li>Questions </li></ul><ul><li>Visual Aids </li></ul><ul><li>Reset: </li></ul><ul><li>Bringing your audience to a new starting point </li></ul>
  13. 13. Techniques & Tools: (2) <ul><li>Examples </li></ul><ul><li>Association / Exception </li></ul><ul><li>Repetition </li></ul><ul><li>Presenting Both Sides of a Controversial </li></ul><ul><li>Variation </li></ul><ul><li>Pure Telling </li></ul>
  14. 14. Active Participation
  15. 15. Gimmicks
  16. 16. Joke To tell or not to tell?
  17. 17. Visual Aids: How Many (Much) ? <ul><li>Word Chart (Memory Aid) </li></ul><ul><li>Transparency vs. Slide </li></ul><ul><li>B&W vs. Color </li></ul><ul><li>Video (Multi-media) </li></ul><ul><li>3-D </li></ul>
  18. 18. Comprehension / Retention Read (Report) Hear (Lecture) See (Display) See & Hear (Presentation) Say (Question & Answer) 0% 20% 40% 60% 80% 100% Do (Practice)
  19. 19. Effective Practicing: <ul><li>From Good Techniques to Good Habit </li></ul><ul><li>Using a tape recording </li></ul><ul><li>In front of a mirror </li></ul><ul><li>And with a tape recorder </li></ul><ul><li>Using a video-camera </li></ul><ul><li>Rehearsal (with critics) </li></ul>
  20. 20. Effective Delivery (1) <ul><li>Stage-Fright </li></ul><ul><li>Eye-Contact </li></ul><ul><li>Visual-Aids </li></ul><ul><li>Voice (Speed, Loudness, Tone, Pitch, Pause) </li></ul><ul><li>Pointer </li></ul><ul><li>Distraction To Be Avoided (Audio, Visual) </li></ul><ul><li>Gesture </li></ul>
  21. 21. Effective Delivery (2) <ul><li>Handout Materials or Samples </li></ul><ul><li>Putting Your Audience Down </li></ul><ul><li>Putting Yourself Down </li></ul><ul><li>Responsiveness to Audience </li></ul>Be sincere, interested, enthusiastic, warm, and friendly! Be yourself!
  22. 22. Stage Fright <ul><li>Well-Prepared </li></ul><ul><li>Well-Practice </li></ul><ul><li>Good Begining </li></ul>What if people walk out in the middle of my talk?
  23. 23. Question & Answer Session <ul><li>Analyzing the CONTENT as well as the INTENT </li></ul><ul><li>Repeating (or rephrasing) the question </li></ul><ul><li>Address the answer to all </li></ul><ul><li>“ KISS” (Keep It Simple & Short) </li></ul><ul><li>Anticipation </li></ul><ul><li>Prepare a few questions for yourself </li></ul>
  24. 24. Nine Basic Steps (1) <ul><li>Goal: What do you want to accomplish? </li></ul><ul><li>What does your audience want? </li></ul><ul><li>Key Points: What do you want your audience to remember? </li></ul><ul><li>Scope: How much can you cover? </li></ul><ul><ul><ul><ul><ul><li>Objective Constraint </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Audience Constrsint </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Time Constraint </li></ul></ul></ul></ul></ul><ul><li>Outline: </li></ul><ul><li>Introduction – to hook </li></ul><ul><li>Body – to support (your points) </li></ul><ul><li>- to bring along (your audience) </li></ul><ul><li>Conclusion – to package (your key points) </li></ul>Be Positive!
  25. 25. Nine Basic Steps (2) <ul><li>Visual Aids : Keep them legible & simple </li></ul><ul><li>Rehearsal : Polish & gain confidence </li></ul><ul><li>Delivery : Project, be warm, be sincere, be yourself </li></ul><ul><li>Q/A : Be brief, be honest, answer to the whole audience, answer ONLY the question </li></ul><ul><li>Self-Evaluation </li></ul>Relax: Your audience want you to do well!
  26. 26. Effective Presentation <ul><li>Informative </li></ul><ul><li>Educational </li></ul><ul><li>Convincing </li></ul><ul><li>Persuasive </li></ul><ul><li>Entertaining </li></ul><ul><li>Impressive </li></ul>The speaker gets what he wants & All the listeners thought they got what they wanted
  27. 27. Know Your….. <ul><li>Subject </li></ul><ul><li>Objective </li></ul><ul><li>Audience </li></ul><ul><li>Techniques </li></ul><ul><li>Time </li></ul>Practice! Practice! Practice!
  28. 28. Handout Materials <ul><li>Hardcopy of Veiwgraphs </li></ul><ul><li>Planning / Preparation Worksheet </li></ul><ul><li>Speech Evaluation Sheet </li></ul>
  29. 29. Speech Preparation Worksheet: 1. General Information <ul><li>Contact Person / Organization: </li></ul><ul><li>Phone: </li></ul><ul><li>Title: </li></ul><ul><li>Date / Time: </li></ul><ul><li>Place: </li></ul><ul><li>Duration: </li></ul><ul><li>Audience Analysis: </li></ul><ul><li>Age </li></ul><ul><li>Background </li></ul><ul><li>Interest </li></ul><ul><li>Gender </li></ul><ul><li>Number </li></ul><ul><li>Stakeholder (Decidion Maker) </li></ul><ul><li>Trouble Maker </li></ul>
  30. 30. Speech Preparation Worksheet: 1. General Information (continued) <ul><li>Occasion: </li></ul><ul><li>Purpose: </li></ul><ul><li>Setting: </li></ul><ul><li>Audiovisual: </li></ul><ul><li>Objective (Yours vs. Audience’s): </li></ul><ul><li>Goal (Yours vs. Audience’s ): </li></ul><ul><li>Key Message: </li></ul>
  31. 31. Speech Preparation Worksheet: 2. Organizing Your Talk <ul><li>Introduction: Techniques Applied </li></ul><ul><ul><li>to hook (First 1 to 3 minutes) </li></ul></ul><ul><ul><li>Benefit (WIFM) </li></ul></ul><ul><ul><li>to preview (road -map) </li></ul></ul><ul><li>Body: Techniques Applied </li></ul><ul><ul><li>to support, to bring along </li></ul></ul><ul><ul><li>Comprehensiveness </li></ul></ul><ul><ul><li>Terminology & Level of Sophistication </li></ul></ul><ul><li>Conclusion: </li></ul><ul><ul><li>Key Message </li></ul></ul><ul><ul><li>Benefit to Audience </li></ul></ul><ul><li>Script for First 1 to 3 minutes: </li></ul><ul><li>Script for the last 1 to 3 minutes: </li></ul><ul><li>Anticipated Questions: </li></ul>
  32. 32. Speech Preparation Worksheet: 3. Practicing <ul><li>Tape Recorder: </li></ul><ul><li>Video Recorder: </li></ul><ul><li>Friends & Colleagues (Critique): </li></ul>
  33. 33. Speech Evaluation Sheet (1): <ul><li>Speaker: </li></ul><ul><li>Title: </li></ul><ul><li>Date / time: </li></ul><ul><li>Purpose / Objective: </li></ul><ul><li>Effectiveness Comment / Suggestion </li></ul><ul><li>Introduction: </li></ul><ul><li>Hook </li></ul><ul><li>Preview </li></ul><ul><li>Body: </li></ul><ul><li>Relevancy </li></ul><ul><li>Interest </li></ul><ul><li>Logical Flow </li></ul><ul><li>Connection to Audience </li></ul><ul><li>Conclusion: </li></ul><ul><li>Key Message </li></ul><ul><li>Audience’s Benefit </li></ul>
  34. 34. Speech Evaluation Sheet (2): <ul><li>Effectiveness: Comment / Suggestion </li></ul><ul><li>Delivery (any distraction ?): </li></ul><ul><li>Loudness </li></ul><ul><li>Clarity </li></ul><ul><li>Vocal Variation </li></ul><ul><li>Speed </li></ul><ul><li>Enthusiasm </li></ul><ul><li>Projection </li></ul><ul><li>Eye Contact </li></ul><ul><li>Gesture </li></ul><ul><li>Posture </li></ul><ul><li>Audio Visual </li></ul><ul><li>Time (over-run / under-run) </li></ul>
  35. 35. Speech Evaluation Sheet (3): <ul><li>Effectiveness Comment / Suggestion </li></ul><ul><li>Question & Answer: </li></ul><ul><li>Rephrase the Question </li></ul><ul><li>Address to all </li></ul><ul><li>Right to the point </li></ul><ul><li>Overall Score: </li></ul><ul><li>Additional Comment: </li></ul>

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