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Effective Presentations Skills


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Effective Presentations Skills

  1. 1. Effective Presentations Skills
  2. 2. Agenda Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids resentation Techniques Practice
  3. 3. “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.
  4. 4. #1 Fear Feared More Than Death! THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!
  5. 5. Causes of the Anxiety Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention
  6. 6. Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result”
  7. 7. Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame
  8. 8. Why Give A Presentation? Two Main Purposes 1. Inform 2. Persuade 3. Educate
  9. 9. Part 2: Planning Your Presentation
  10. 10. Planning Your Presentation 1. Determine Purpose 2. Assess Your Audience “Success depends on your ability to reach your audience.” Size Demographics Knowledge Level Motivation
  11. 11. Planning A Presentation 3. Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters 4. What Day and Time? Any Day! Morning
  12. 12. More Planning 5. Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline
  13. 13. Organizing Your Presentation Organizational Patterns Topical Chronological Problem/Solution Cause/Effect
  14. 14. Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience
  15. 15. Part 3: The Presentation Sequence
  16. 16. #1: Build Rapport … relation marked by harmony or affinity Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like
  17. 17. #2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Starling Statistic Make Audience Think Invite Participation Get Audience Response
  18. 18. #2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview
  19. 19. #3: Presenting Main Points (Solution) Main Point-Transition-Main Point- Transition-MainPoint….. Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)
  20. 20. #4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions “Tell ’em What You Told ‘em.”
  21. 21. Part 4: Effective Presentation Techniques
  22. 22. Presentation Style 3 Elements 1. Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis
  23. 23. Presentation Style (con’t) 3 Elements 2. Body Language Eye Contact, Gestures, Posture 3. Use of Space Can Everyone See You? Movement
  24. 24. Common Problems Verbal fillers “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered
  25. 25. 5 Presentation Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time
  26. 26. Part 5: Creating Effective Visual Aids
  27. 27. Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact Used Poorly…A Distraction…Ineffective Presentation
  28. 28. Visual Aids - Examples PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches
  29. 29. Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear
  30. 30. Main Point 1: The Purpose of Using Visual Aids Visual aids support your ideas and improve audience comprehension of your presentation Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas
  31. 31. Visual Aids Improve comprehension Add variety Illustrate complex ideas
  32. 32. Be Visible Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely Contrasting colors