Bid Evaluation process in Public Procurement

1. 1
BID EVALUATION
Important of evaluation and
Elements of evaluation Report
Ahamed Sanoon

2. 2
PUBLIC PROCUREMENT
 Objectives
● Ensure an open, transparent and compliant
process;
● Achieve continuous improvement through a
transparent and fair procurement process;
● Achieve Value for Money;
● Equality of opportunity for all businesses
● Quality and effective service delivery;

3. 3
BID EVALUATION
 Objective
 Secure goods/services at most economical cost
 Price only one factor
 Other factors
 Commercial
 Time of delivery/completion
 Terms of payment
 Terms of guarantee

4. 4
BID EVALUATION
 Other factors (cont’d)
 Technical
 Technical merits
 Operating cost
 Maintenance cost
 Efficiency
 Resale value
 Criteria
 Shall be stated in bid documents
 Ideally all factors quantified in monetary terms

5. 5
FAIR BID EVALUATION
 Follow the pre-defined evaluation strategy
 Consider Whole life cost
 Fit for purpose
 A logical systematic evaluation procedure
 Acceptable method of summarizing and
comparing tenders
 Confidentiality
 Important

6. 6
FAIR BID EVALUATION
 Evaluation should be conduct according to
the evaluation criteria
 Sufficient time for Bid Evaluation
 Well qualified members for TEC and PC

7. 7
BID EVALUATION
REPORT
 Content
 Reason for rejecting each bid
 Received after bid opening
 Incomplete
 Non-Responsive
 Commercial responsiveness
 Delivery
 Completion date
 Payment terms
 Warranty

8. 8
BID EVALUATION
REPORT
 Qualifications/alternatives
 Errors (arithmetic)
 Currency conversion
 Include publication official exchange rates
 Technical comparison
 Each criteria listed and compared
 Responsive bid comparison
 Selection of lowest evaluated bid
 Postqualification of selected firm
 Recommendation for contract award

9. 9
QUESTIONS????

10. 9
QUESTIONS????