Content Management System

1. Presented by:
Ravisha Sethi

2. Contents
 Introduction
 Objectives
 Functions
 Features
 A workflow with metadata
 Advantages &
Disadvantages
 Enterprise content
management
systems

3. Introduction
 A content management system (CMS) is a system used to
manage the content of a Web site.
 It provides a collection of procedures used to manage work
flow .
 The procedures are designed to do the following:
- Allows large number of people to share stored data
- Control access to data, based on user roles
- Aid in easy storage and retrieval of data
- Reduce repetitive duplicate input
- Improve the ease of report writing

4.  CMS consists of two elements:
-content management application (CMA)
-the content delivery application (CDA).

5. CMS Objectives
 Devolve content creation throughout the
institution regardless of contributors’ skills
 Provide security, governance and approval
processes over content published on the web
 Enable the creation, management, and usage of
standardized metadata
 Improve the quality of web sites through the
implementation of standards across
presentation, metadata, governance, discovery,
and navigation

6. Functions
 Maintaining Security
 Managing Objects
 Managing Servers
 Managing Auditing
 Maintaining Reports.

7. Features
 Integrated and online help
 Modular and extensible
 Easy user and group management
 Group-based permission system
 Full template support without changing a line of content
 Easy wizard based install and upgrade procedures
 Minimal server requirement

8. Feature cont..
 Admin panel with multiple language
support
 Content hierarchy with unlimited depth
and size
 Integrated file manager w/ upload
capabilities

9. Content Creation
Aim: Simplify the processes of placing content on
the web and obtaining approval to do so
 Use templates to capture the content and to
present it
 Use workflow to simplify the upload, approve
and publish processes
 Embed Team site buttons in standard Microsoft
applications if required

10. Quality - Actions
 Accuracy: Enable an approval process to confirm the
accuracy of the information
 Availability: Ensure that the information is published,
backed up, and restorable through automated Teamsite
processes
 Discoverability: Ensure that the information can be
located through effective use of metadata driven
searches

11.  Relevance: Enable a process to ensure relevance
through the use of approval processes
 Timeliness of information: Simplify and automate the
publication of web site information and enable removal of
information through the use of automated “sunset”
processes.

12. A workflow with Metadata
Author Approver checks
Creates CMS applies
Metadata Work
Content
Not Approved
Approved
Available on the web
CMS publishes to
Metadata sent to the
the web servers
Search Engine

13. Advantages
 Low Cost
 Easy Customization
 Easy to use
 workflow management

14. Disadvantages
 Cost of maintenance
 Storage Volume
 Latency issues
 Tool Mixing

15. Enterprise content
management systems
 An enterprise content management system
(ECM) is content, documents, details and
records related to the organizational processes
of an enterprise.
 The purpose and result is to manage the
organization's unstructured information content

16. EXAMPLES OF CMS
 Drupal
 Joomla
 Mambo
 Concrete5
 Word Press
 Blogspot.com

17. DRUPAL
 Drupal is an open source content management platform
powering millions of websites and applications.

18.  Drupal is free, flexible, robust and
constantly being improved by hundreds of
thousands of passionate people from all
over the world.
 It is written in PHP.

19. Joomla
 Joomla is the world’ s most popular open source CMS
With 2.7 percent of the Web running on Joomla, the
software is used by individuals, small & medium-sized
businesses, and large organizations worldwide to easily
create & build a variety of websites & web-enabled
applications.

20.  Joomla is written in PHP, uses object-oriented
programming (OOP) techniques and software design
patterns, stores data in a MySQL database.
 Joomla was the result of a fork of Mambo on August 17,
2005.

21. Mambo
 Mambo is a full-featured, award-winning
content management system that can be
used for everything from simple websites
to complex corporate applications.
 It is used all over the world to power
government portals, corporate intranets
and extranets, ecommerce sites, nonprofit
outreach, schools, church, and community
sites.

22. Concrete5
 Concrete5 is a solid content management
system that’s a breeze to use.
 .

23.  We can edit a web page live by entering
"edit mode", which makes the regions and
elements on the web page you are
viewing editable.

24. WordPress
 WordPress is an open source blog tool and publishing platform
powered by PHP and MySQL.
 WordPress is currently the most popular CMS in use on
the Internet.

25.  It was first released on May 27, 2003, by Matt Mullenweg
 It has many features including a plug-in architecture and
a template system.