A content management system (CMS) allows large numbers of people to share stored data, control access to data based on user roles, aid in easy storage and retrieval of data, and reduce repetitive duplicate input. A CMS consists of a content management application and a content delivery application. It aims to devolve content creation, provide security and approval processes, and improve quality. Key features include integrated help, extensibility, user management, permissions, templates, and localization. Content is created using templates and workflows to simplify the upload, approval, and publishing process. Examples of popular CMS platforms include Drupal and Joomla, which are both open source and widely used.

1. Presented by: Aaina

2. Contents Introduction Objectives Functions Features A workflow with metadata Advantages & Disadvantages Enterprise content management systems CMS

3. Introduction A content management system (CMS) is a system used to manage the content of a Web site. It provides a collection of procedures used to manage work flow . The procedures are designed to do the following: - Allows large number of people to share stored data - Control access to data, based on user roles - Aid in easy storage and retrieval of data - Reduce repetitive duplicate input - Improve the ease of report writing

4. CMS consists of two elements: -content management application (CMA) -the content delivery application (CDA).

5. CMS Objectives Devolve content creation throughout the institution regardless of contributors’ skills Provide security, governance and approval processes over content published on the web Enable the creation, management, and usage of standardized metadata Improve the quality of web sites through the implementation of standards across presentation, metadata, governance, discovery, and navigation

6. Functions Maintaining Security Managing Objects Managing Servers Managing Auditing Maintaining Reports.

7. features Integrated and online help Modular and extensible Easy user and group management Group-based permission system Full template support without changing a line of content Easy wizard based install and upgrade procedures Minimal server requirement

8. Feature cont.. Admin panel with multiple language support Content hierarchy with unlimited depth and size Integrated file manager w/ upload capabilities

9. Content Creation Aim: Simplify the processes of placing content on the web and obtaining approval to do so Use templates to capture the content and to present it Use workflow to simplify the upload, approve and publish processes Embed Team site buttons in standard Microsoft applications if required

10. Quality - Actions Accuracy Availability Discoverability Relevance

11. A workflow with Metadata Author Creates Content CMS applies Metadata Approver checks Work Not Approved Available on the web Metadata sent to the Search Engine CMS publishes to the web servers Approved

12. Advantages Low Cost Easy Customization Easy to use workflow management

13. Disadvantages Cost of maintenance Storage Volume Latency issues Tool Mixing

14. Enterprise content management systems An enterprise content management system (ECM) is content, documents, details and records related to the organizational processes of an enterprise. The purpose and result is to manage the organization's unstructured information content

15. EXAMPLES OF CMS Drupal Joomla

16. DRUPAL Drupal is an open source content management platform powering millions of websites and applications. Drupal is free, flexible, robust and constantly being improved by hundreds of thousands of passionate people from all over the world.

17. Joomla Joomla is the world’ s most popular open source CMS With 2.7 percent of the Web running on Joomla, the software is used by individuals, small & medium-sized businesses, and large organizations worldwide to easily create & build a variety of websites & web-enabled applications.