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Seeing the Forest for the Trees: A look outside the OAIS Reference Model
The document discusses the evolution and adoption of the OAIS (Open Archival Information System) reference model in digital preservation from 1996 to 2016, highlighting advancements in technology, professional training, and best practices. It emphasizes the importance of focusing on maintenance and organizational change to achieve effective digital preservation, rather than getting distracted by innovation. Recommendations include establishing governance, demonstrating the value of accessibility, and fostering collaboration to overcome preservation challenges.
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Seeing the Forest for the Trees: A look outside the OAIS Reference Model
- 1. SEEING THE FORESTFOR THE TREES Kara Van Malssen | AVPreserve PERICLES Conference November 30, 2016 kara@avpreserve.com @kvanmalssen a look outside the OAIS reference model
- 2. 1996 2016 OAIS hasbeen widely adopted We have good maturity models (NDSA LoDP, ISO 16363, etc.) Technology has matured We have professional communities of practice Training is widely available Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
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- 4. AVPRESERVEwe are aninformation management consulting and software development firm, serving media & entertainment corporategovernment cultural heritage higher education
- 5. areas of expertise digital/ media asset management metadata management & governance digital preservation services requirements defintion technology selection tool development (Fixity, Exactly) ISO 16363 assessments organizational alignment
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- 7. OAIS ISO 16363 ASSESSMENTS insidethe box Category-level evaluation Top 3 strenths/gaps Recommendations Roadmap LITE ASSESSMENT All criteria evaluated Scoring Priortization Categorization Timeline Recommendations Roadmap FULL ASSESSMENT
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- 10. ISO assessments (inside thebox) Documentation Policy Procedure Functionality Infrastructure Operations Organizational Alignment (outside the box) COMMON GAP AREAS
- 11. Content creators unreasonably burdened Nodigital preservation mandate No central oversight No / lacking policy Exemplary siloed preservation efforts 2.50 Insuffcient infrastructure COMMON GAP AREAS
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- 13. 1 we have acultural obsession with innovation 2 we don’t have patience for the slow pace of change
- 14. “In Praise ofMaintenance” Freakonomics Radio, 19 October 2016 Has our culture’s obsession with innovation led us to neglect the fact that things also need to be taken care of? The work of the maintainers, those individuals whose work keeps ordinary existence going rather than introducing novel things. Brief reflection demonstrates that the vast majority of human labour… is of this type: upkeep. Andrew Russel and Lee Vinsel “Hail the Maintainers” Aeon, 7 April 2016
- 15. 0 20 40 60 80 INNOVATION MAINTENANCE Google SearchTrends 2004 - present > 23 x
- 16. the next shinything!
- 17. CREATORS, CREATE MAINTAINERS,MAINTAIN INCENTIVES?
- 18. The most generallesson to be learned…is that the change process goes through a series of phases that, in total, usually require a considerable length of time. The central issue is never strategy, structure, culture, or systems…But the core of the matter is always about changing the behavior of people. John P. Kotter “Leading Change: Why Transformation Efforts Fail” Harvard Business Review, January 2007 John P. Kotter The Heart of Change, 2002
- 19. “Coming up witha plan, sticking with it, and getting buy in.” “What is your greatest digital preservation challege today?”
- 20. Achieving systematic digital preservationrequires large- scale organization change Lasting organizational change takes concerted effort over many years
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- 22. 1996 2016 OAIS hasbeen widely adopted We have good maturity models (NDSA LoDP, ISO 16363, etc.) Technology has matured We have professional communities of practice Training is widely available Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
- 23. We have largelyfocused on the area inside the OAIS box 1996 2016 Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
- 24. Where do wego from here?
- 25. Reassess resource allocation asa profession Resist the urge to become distracted by the next shiny thing Recognize that our work, maintenance, is not always highly valued, even by ourselves Remember that lasting change takes time Seek help from other communities Find ways to close the incentive gap A FEW SUGGESTIONS
- 26. 2Establish organization-wide governance & oversight Bring togetherexisting silos and identify stewardship gaps Create a vision for digital preservation 3 Demonstrate the value and impact of long-term accessibility 4Create and/or update policies 5Ensure alignment & accountability 6Focus on small wins, but don’t let them become a distraction 7 8Maintain… Quantify the need and communicate it broadly Team up with marketing 1Instill a sense of urgency amongst all stakeholders Ensure roles & responsibiities are clear, and all content is accounted for Create feedback loops to help cement practices Team up with behavioral scientists Incremental victories are necessary, but not the end goal Remove technological barriers Keep core infrastructure simple, and integrate specialized applications Demonstrate connection between new behaviors and success. Ensure continuity during change in tech and staff
- 27. Kara Van Malssen| AVPreserve www.avpreserve.com kara@avpreserve.com @kvanmalssen thank you Icons from The Noun Project: https://thenounproject.com/