No matter how you download the images or get access to them – the first thing you should do is rename them.
I must have millions of personal photos that begin with the name Img_...based upon what you learned yesterday for file management best practices – what is wrong with that name?
One way to quickly change the name of multiple photos at once is to use some free software. If you have a mac, I recommend …If you have a pc, I recommend.
For pc’s if you just want to quickly rename a batch of files quickly, you can simply open up Windows Explorer, Select all the files you want to rename, right-click the first one and select Rename. Type your desired base file name and press Enter. Windows Explorer will take your base name and add a number to each file’s name. This method is good for cleaning up messy names, although it isn’t very flexible.
If you’d like to be more sophisticated with your name changes – I’d recommend downloading the free tool “Bulk Rename Utlitly” from cnet. It has a bit of an ugly interface, but lots of functionality stuffed in there.
After installing the tool, navigate to the files you want to rename and select them.
Change some options in one or more of the panels and you’ll see a preview of your changes appear in the New Name column. For example, let’s say we want to remove everything but the number and just have numbered image files. We can set the Remove panel to remove the first 10 characters and the last 1 character.
Click the Rename button to rename the files.
Name changer: http://mrrsoftware.com/namechanger/
Add the files through the GUI or drag and drop files directly onto the App. These original filenames show up in the Original Filename column. Grayed out rows indicate files that you do not have permissions to change. Next select how to change the file names: Replace First Occurrence Replace Last Occurrence Replace All Occurrences Wildcard Append Prepend Date Sequence Character Removal Regular Expression As text is entered into the appropriate text fields the resulting filenames appear in the Renamed Filename column. As you type each row is updated to reflect the changes you will make. Finally click the Rename button, and all your files will be renamed as displayed. You will be informed of any files that could not be modified.
Advanced Need more options renaming your files? Open the options pallet by clicking the Options button. From here you can hide the file extensions, ignore case, force uniqueness of resulting names or change the checked and selected files. The checkbox to the left of each row allows you to choose which files will be renamed. This allows you to pull in a number of files once and rename subsets as you wish, without constantly adding and removing files. If the box is checked, the file will be changed, otherwise the file will go unaltered.
It also might be useful to edit the metadata of the image. Essentially, metadata is a set of standardized information about a file, such as the author name, copyright, keywords, the camera settings in force when the image was created, and so on. Adding metadata will aid in developing a context to your images. Since the metadata is stored along with the image, it can be helpful in developing provenance and even provide meaning to the image apart from your research. Another good reason to modify the metadata is to indicate what rights you grant someone who uses the image. Providing an example will help illustrate what type of metadata is typically stored with the image. One of the most widely available editors for developing metadata for your images is in Photoshop. This is a picture of my son. He’s two. His new thing is when I ask him to smile – he makes a cheeser face like you see here. I have lots and lots of these pictures by this point. If I want to modify the metadata associated with this image to provide context such as what I just mentioned to you, I simply select file and file info. This brings up a little box that allows you to modify the image.
If you are searching for a free image metadata editor, I’d recommend something like Fastone Image Viewer
Exif Editor $9.99 at the Mac Store
If you are searching for a free image metadata editor for Windows, I’d recommend something like Fastone Image Viewer
Similar in function and features to Photoshop, this is an image editing software. It does have a batch renaming tool – but no functionality to facilitate batch metadata.
Cameras, iPads, and Apps, Oh My: Using Technology in Research and Archival Work
Camera, iPads, and Apps, Oh My
Using Technology of Research and Archival Work
Presented by: Alison Carrick
Cynthia Hudson Vitale
Let’s talk about workflow
Mobile apps for archival work and research
Cameras in archives
Take pictures using tablets and/or cell phones and convert to pdfs
Organizing your stuff
More apps to use
What to bring to the archive:
Paper and pencil
Do you have a workflow that works?
Willing to share your workflow with the group?
Write a 2 minute paper or outline detailing your research
Don’t change for the sake of change
Be thoughtful with your images
Practice, practice, practice
Free on iPad, iPhone, Android
Free on iPad, iPhone
$2.50 on Android
Various pricing from $50-$200 depending on
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———. “Digital Meets Analogue: The iPad and the Archives.” :: Delinking Rhetoric :: Accessed August 11,
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Hacker, Prof. “Digital Workflows for the Archives.” The Chronicle of Higher Education Blogs: ProfHacker,
November 18, 2013. http://chronicle.com/blogs/profhacker/digital-workflows-for-the-archives/53505.
Hattem, Michael D. “Digital Workflow for Historians.” The Junto. Accessed August 11, 2014.
Landrum, Shane. “Archival Research Photo Q&A: iPads, Big Documents.” Cliotropic, June 20, 2011.
———. “Digital Research Methods Roundup.” Cliotropic, March 8, 2011.
Mike. “The iPad as a Research Tool.” Mike Press. Accessed August 11, 2014.
Posner, Miriam. “Embarrassments of Riches: Managing Research Assets.” Miriam Posner's Blog,
November 28, 2011. http://miriamposner.com/blog/embarrassments-of-riches-managing-research-
“The iPad as a Research Tool.” Accessed August 11, 2014.
“Update on the Ever-Changing Workflow.” Parezco Y Digo. Accessed August 11, 2014.
Constitution Gardens Camera | Flickr - Photo Sharing!” Accessed 9 August 2014.
New Camera| Flickr - Photo Sharing!” Accessed 9 August 2014.
Sorting it out | Flickr - Photo Sharing!” (https://creativecommons.org/licenses/by-nc/2.0/). Accessed 9 August 2014.
“Spaceteam Jr. | Flickr - Photo Sharing!” Accessed August 11, 2014.
Question | Flickr - Photo Sharing!” Accessed August 11, 2014.