Cameras, iPads, and Apps, Oh My: Using Technology in Research and Archival Work


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  • No matter how you download the images or get access to them – the first thing you should do is rename them.

    I must have millions of personal photos that begin with the name Img_...based upon what you learned yesterday for file management best practices – what is wrong with that name?

    One way to quickly change the name of multiple photos at once is to use some free software. If you have a mac, I recommend …If you have a pc, I recommend.
  • For pc’s if you just want to quickly rename a batch of files quickly, you can simply open up Windows Explorer, Select all the files you want to rename, right-click the first one and select Rename. Type your desired base file name and press Enter.
    Windows Explorer will take your base name and add a number to each file’s name. This method is good for cleaning up messy names, although it isn’t very flexible.

    If you’d like to be more sophisticated with your name changes – I’d recommend downloading the free tool “Bulk Rename Utlitly” from cnet. It has a bit of an ugly interface, but lots of functionality stuffed in there.
  • After installing the tool, navigate to the files you want to rename and select them.

    Change some options in one or more of the panels and you’ll see a preview of your changes appear in the New Name column. For example, let’s say we want to remove everything but the number and just have numbered image files. We can set the Remove panel to remove the first 10 characters and the last 1 character.

    Click the Rename button to rename the files.
  • Name changer:

    Add the files through the GUI or drag and drop files directly onto the App. These original filenames show up in the Original Filename column. Grayed out rows indicate files that you do not have permissions to change.
    Next select how to change the file names:
    Replace First Occurrence
    Replace Last Occurrence
    Replace All Occurrences
    Character Removal
    Regular Expression
    As text is entered into the appropriate text fields the resulting filenames appear in the Renamed Filename column. As you type each row is updated to reflect the changes you will make.
    Finally click the Rename button, and all your files will be renamed as displayed. You will be informed of any files that could not be modified.

    Need more options renaming your files? Open the options pallet by clicking the Options button. From here you can hide the file extensions, ignore case, force uniqueness of resulting names or change the checked and selected files.
The checkbox to the left of each row allows you to choose which files will be renamed. This allows you to pull in a number of files once and rename subsets as you wish, without constantly adding and removing files. If the box is checked, the file will be changed, otherwise the file will go unaltered.
  • It also might be useful to edit the metadata of the image. Essentially, metadata is a set of standardized information about a file, such as the author name, copyright, keywords, the camera settings in force when the image was created, and so on. Adding metadata will aid in developing a context to your images. Since the metadata is stored along with the image, it can be helpful in developing provenance and even provide meaning to the image apart from your research. Another good reason to modify the metadata is to indicate what rights you grant someone who uses the image. Providing an example will help illustrate what type of metadata is typically stored with the image. One of the most widely available editors for developing metadata for your images is in Photoshop.
    This is a picture of my son. He’s two. His new thing is when I ask him to smile – he makes a cheeser face like you see here. I have lots and lots of these pictures by this point. If I want to modify the metadata associated with this image to provide context such as what I just mentioned to you, I simply select file and file info. This brings up a little box that allows you to modify the image.

    If you are searching for a free image metadata editor, I’d recommend something like Fastone Image Viewer

    Exif Editor $9.99 at the Mac Store
  • If you are searching for a free image metadata editor for Windows, I’d recommend something like Fastone Image Viewer
  • Similar in function and features to Photoshop, this is an image editing software. It does have a batch renaming tool – but no functionality to facilitate batch metadata.
  • Cameras, iPads, and Apps, Oh My: Using Technology in Research and Archival Work

    1. 1.  Camera, iPads, and Apps, Oh My Using Technology of Research and Archival Work Presented by: Alison Carrick Jaleh Fazelian Cynthia Hudson Vitale
    2. 2. Agenda  Let’s talk about workflow  Hands on:  Mobile apps for archival work and research  Cameras in archives  Take pictures using tablets and/or cell phones and convert to pdfs  Organizing your stuff  More apps to use
    3. 3. Workflow  What to bring to the archive:  Computer  Tablet  Smart phone  Camera  Paper and pencil
    4. 4. Workflow  Do you have a workflow that works?  Willing to share your workflow with the group?  Write a 2 minute paper or outline detailing your research workflow  Don’t change for the sake of change  Be thoughtful with your images  Practice, practice, practice
    5. 5. Workflow Apps Evernote Free on iPad, iPhone, Android ZotPad Free on iPad, iPhone Zotero scanner $2.50 on Android
    6. 6. Devonthink iPad Various pricing from $50-$200 depending on option
    7. 7. Devonthink
    8. 8. Devonthink
    9. 9. Devonthink
    10. 10. Devonthink
    11. 11. Research before you research  Embarrassments of riches: managing research assets by Miriam Posner  Digital workflows for the archives by Dan Royles  Mobile Apps Guide by WUSTLLibraries
    12. 12. Some scanning and OCR apps Turboscan Free and paid versions CamScannerHD Free and paid versions
    13. 13. Photography tips
    14. 14. Time for hands on activities
    15. 15. Get Organized
    16. 16. In-device file management  Apps have in-device file management!  iPhones have in-device file management!  Digital cameras have in-device file management!
    17. 17. Migrating images from device  Depends upon the device  Cameras: adaptors and syncs  Apps: Cloud backups  Mobile device: Cloud backups  Tablet: Cloud backups
    18. 18. Batch file renaming
    19. 19. Batch file renaming
    20. 20. Bulk RenameTool
    21. 21. Batch file renaming
    22. 22. Adding/Editing Metadata
    23. 23. Exif Editor
    24. 24. Adding/Editing Metadata
    25. 25. FastStone ImageViewer
    26. 26. Play with your apps
    27. 27. Corkulous iPad only Free version: 1 board Paid version $4.99 (multiple boards)
    28. 28. Corkulous
    29. 29. Corkulous
    30. 30. Corkulous
    31. 31. Corkulous
    32. 32. More Apps iAnnotate Free on iOS and Android Popplet Free and paid on iOS Dropbox Free on iOS and Android Wunderlist Free on iOS and Android
    33. 33. Questions?
    34. 34. Contact us  Alison Carrick (  Jaleh Fazelian (  Cynthia Hudson Vitale (
    35. 35. Other Bibliography  Darrel. “Day 2: First Day Actually Researching.” :: Delinking Rhetoric :: Accessed August 11, 2014.  ———. “Digital Meets Analogue: The iPad and the Archives.” :: Delinking Rhetoric :: Accessed August 11, 2014.  “Devonthink and Other Mac Apps for History and Humanities Research.” Parezco Y Digo. Accessed August 11, 2014. humanities-research/.  Hacker, Prof. “Digital Workflows for the Archives.” The Chronicle of Higher Education Blogs: ProfHacker, November 18, 2013.  Hattem, Michael D. “Digital Workflow for Historians.” The Junto. Accessed August 11, 2014.
    36. 36. Other Bibliography  Landrum, Shane. “Archival Research Photo Q&A: iPads, Big Documents.” Cliotropic, June 20, 2011.  ———. “Digital Research Methods Roundup.” Cliotropic, March 8, 2011.  Mike. “The iPad as a Research Tool.” Mike Press. Accessed August 11, 2014.  Posner, Miriam. “Embarrassments of Riches: Managing Research Assets.” Miriam Posner's Blog, November 28, 2011. assets/.  “The iPad as a Research Tool.” Accessed August 11, 2014.  “Update on the Ever-Changing Workflow.” Parezco Y Digo. Accessed August 11, 2014.
    37. 37. Image Bibliography Constitution Gardens Camera | Flickr - Photo Sharing!” Accessed 9 August 2014. New Camera| Flickr - Photo Sharing!” Accessed 9 August 2014. Sorting it out | Flickr - Photo Sharing!” ( Accessed 9 August 2014. “Spaceteam Jr. | Flickr - Photo Sharing!” Accessed August 11, 2014. Question | Flickr - Photo Sharing!” Accessed August 11, 2014.