working smarter - keys to time and priority management

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working smarter - keys to time and priority management

  1. 1. working smarter keys to managing time and priorities lunch & learn | february 27, 2014
  2. 2. we’ve all heard of time management. but, is it real? not exactly. today we’ll focus on what we can manage:  activities  focus  people  stress
  3. 3. what steals your time? time robbers 1. making everything a top priority 2. trying to do everything yourself 3. trying to do things perfectly 4. trying to please everyone 5. wanting to have it all…right now solutions 1. know what’s on your plate 2. know your limits & learn to let go 3. accept it…nothing is perfect 4. know your limits & learn to say no 5. pace yourself, ask for help
  4. 4. define your work URGENT • perception of immediacy vs. IMPORTANT • with consequences both urgency and importance should relate to your… GOALS (personal, team & organizational)
  5. 5. high importance high quality I – URGENT, IMPORTANT crisis & necessity II – NOT URGENT, IMPORANT growth & productivity high urgency low urgency high stress low stress III – URGENT, NOT IMPORTANT IV – NOT URGENT, NOT IMPORTANT deception waste low importance low quality
  6. 6. making it practical • assign the items on your weekly to-do list to each quadrant • take the appropriate actions • • • • I = manage II = focus and reflect III = minimize and delegate “triage” IV = reduce or eliminate where possible
  7. 7. where does your time go? • let’s find out • commit to track your time for 5 consecutive work days • use the easy “shade-in” form to track where your time goes • indicate your energy level (maybe stress level?) • look for patterns over time & take notes for our regroup on 4/1/14
  8. 8. “ the key is in not spending time, but in investing it -Stephen Covey ”

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