Managing self respecting time & keeping commitments

1,445 views

Published on

Published in: Technology, Business
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,445
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
89
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide
  • Managing our lives and our time.10-15 minutes Ask participants to take out a piece of paper (you may want to supply) and write down the first word or phrase that goes through their mind when they hear the word “TIME”. Allow 2-3 minutes.WRITE ALL the comments down on a flip chart, or overhead projector.ASK some probing questions: What is the most frustrating thing about managing our time? Why is it with all our labor saving devices we seen to have less time than before? How does time seem to move faster as we get older?KEY PONTS: Emphasize to the group that time is about how we live our lives. Time is important because time is the stuff of life. EXERCISE: Have everyone close their eyes and bow their heads. Tell them, “When you think 20 seconds has passed, silently raise your hand”. The point of the exercise is to show them that we all perceive the passage of time at different rates.
  • In reality, each of us has exactly the same amount of time - 168 hours per week. Each day we receive in our personal bank 86,400 seconds. What we do with those precious seconds is up to us. Do you find yourself desperately seeking more and more time? Our society is fast paced. Twenty and 30 years ago we did have more leisure time. Society moved at a slower pace. The telephone was the only method of communicating with people at a distance. Today, we have the telephone, cellular telephones, voice mail, pagers, electronic mail, satellite and video communications. “I receive more than 600 email messages a week.” a computer office manager says, “It’s all I can manage just to answer my messages, let alone get any real work done.” There are some who say that if we get rid of our clocks our problems with time will fade. Yet our problems with time go deeper than clocks. As we grow older, time seems to pass more quickly.
  • Our personalities make a difference too. There are two types of personalities:  Type A Personalities - driven personalities. Type B Personalities - more laid back and relaxed. Each one of us has a personal clock, a unique sense of personal time. Each of us has different requirements for sleep and relaxation. Yet we all feel we don’t have enough time.
  • This module is about how to manage our time better. The first step is to realize that time is about our life - it’s about our choices. Every day we’re confronted with choices about our time.
  • The benefits of time managementDo you have a to do list as long as your arm?Are you stressed about what you have to do?Do you have conflicting priorities and difficulty making decisions?Are you frazzled and worn out at the end of each day?With 24 hours in each day, time management is about managing your activities in relation to time. 
  •  NoteNot to be confused by job descriptions which describe what has to be done and not the results that have to be achieved
  • Prioritization is the process of doing the IMPORTANT things FIRST. If we had all the time in the world, then we’d be able to do everything we wanted to do before we died, or left this job, or before our children grew up and left home. The foundation of good time management starts with personal goal setting and developing your priorities.How can you make a decision on what to spend your time on if there is not a clear vision of where you want to go?By prioritizing what is most important to you, time management allows you to spend quality time doing important things that add value to your life.
  • The Pareto principle is based on the idea that 20% of your tasks yield 80% of your results. By prioritizing with the 80/ 20 principle you develop time management skills that boost your effectiveness.Do you live in a world in which your priorities are changing every hour?Your boss tells you to drop everything - but you know they are going to come back and ask what happened with the project you were told to drop! On top of this there is information overload, hundreds of emails, mergers and acquisitions.This paints a picture of a constantly changing landscape! It is important to navigate your way in this changing landscape.To do this you must have a priority system which validates incoming tasks against your obligations. There is no one "best" way! But you can build your priority system on three things:Know what your key result areas or goals areUse the Pareto principle or other techniques to prioritize your tasksWrite down a plan or time management schedule to ensure that you get your high impact activities done.By having these time management tools you put into place a priority system that ensures you get the most important things done.Know and respect the Pareto principleNamed after an Italian economist, Vilfredo Pareto, the Pareto principle or the 80 20 principle means that irrespective of what you choose, 20% are vital and 80% are trivial.For example, look at your to do list - if you have 10 tasks on there then two of those tasks will yield 80% of your results.The foundation of this time management skill is that:20% of tasks yield 80% of results.Graphically, the Pareto principle looks like the picture above
  • SMART goals and objectives enable you to filter incoming tasks based on your priority system. They articulate specific objectives that are measurable and time bound. SMART goals give you the greatest chance of goal setting success and achieving your objectives.S – Specific or SignificantM- Measureable or MeaningfulA- Achievable or Action OrientedR- Realistic or RewardingT-Timely (Timebound or Trackable)Specific: A specific goal has a much greater chance of being accomplished than a general goal. Example – a general goal would be to get in shape but a specific goal would say – join a health club and workout three days a week.Measureable – Establish concrete criteria for measuring progress towards the attainment of each goal you set. When you measure you progress you stay on track, reach your target dates, and experience the exhilaration of achievement. To determine if your goals are measurable ask questions such as – How much? How many? How will I know when it is accomplished.Attainable – When you identify goals that are important to you you develop the attitudes, abilities and skills to reach them. You begin to plan your steps wisely and establish a time frame to attain your goal.Realistic – To be realistic a goal must represent an objective toward which you are both willing and able to work.Timely – A goal should be grounded within a time frame. With no time frame tied to it there is no sense of urgency. After you establish your SMART goals ask yourself.....Are my goals aligned with the 80 20 rule?The 80 20 rule is a prioritizing system.If your goals are not aligned with the 80 20 rule, ask yourself:1. Are these someone else's goals? 2. Do I need to add more goals/objectives?3. Am I doing what is important?
  • Effective time management involves a mind-shift in the way that you approach your work by:identifying what is important to you in your work and personal life.planning your time on those high impact activities, and executing your planStep 1. Identify what is important: Thinking quarterly The quarterly check-in becomes your compass to ensure that you are heading in the right direction. You are able to track your progress, and see how you are doing against your major goals.Step 2. Schedule your work: Weekly planningWeekly planning is the linchpin that holds effective time management together. While a to-do list is simple, in today's world a to-do list is an inadequate time management strategy. A better time management system is to use a weekly plan to schedule your big rocks in.These big rocks are your most important activities that you identified above in step 1 of effective time management.
  • The trainer can run through the questions below and introduce the Time Log. Do I go to my daughter’s annual day program and cheer her and see her performing, or do I go to my office and work? Do I take the next half hour and exercise at the gym, or do I go for a meal to a restaurant? Do I take a nap, or do finish my pending work? Each decision demands a choice which cannot be changed. We cannot go back and recapture time that is lost. The first step in understanding our priorities is to fill out a personal time log. Then set our goals, prioritize our activities and act to overcome procrastination (putting things off till later). Base your time log around the five basic life activities: Your Color :  To fill up your time log, use the Time Log sheet at the back. There’s no reason to put it off. First, collect five different colored pencils or crayons. Each color will stand for one of the five different activities of your life.  If you use red for work activities, whenever you shade in an hour box with red, you’ll know that’s time you spent on work. Blue may stand for recreation. Whenever you color something blue, you’ll know that time was spent watching television or playing a game. Put this time log and your colored pencils next to your bed, on your desk, wherever you will see it and work on it. At the end of each day fill in each box. Use the appropriately coded colored pencil. You can split up a box with several different colors. Fill out this chart for seven days. 1.Work 2.Sleep3.Family and Social Life4.Hobbies, Recreation, Interests5.Community, Religious or Charitable Work
  • The difference between how we think we spend our time and how we actually do it may be quite a revelation! The purpose of the time log is to help us objectively look at the difference between what we say we spend our time on and what we actually do. 1. What surprises are there about how I actually spend my time?2. What would I like to do differently?
  • DIARY SYSTEMSMost successful people have a system for managing their time. Diaries, once a fashionable trend should not be dismissedProductivity Tools And Devices: There are time management devices and gadgets like PDA devices that are very helpful in managing your time. It is can increase your productivity a lot. Then, there are softwares that can help you manage your time and efforts. They can help you in setting up reminders, chalking out plans, keeping a track of projects, resource allocation, and they can help you prepare and manage your to do lists.
  • Simple ABC Method -If you have a lot of items (30 or 40) on your “To Do” list, cluster items together. Letters and notes to into one category, phone calls into another, and so on. Make sure each item has a priority ranking.  The key word in this whole process is to eliminate the unnecessary things you don’t want to or don’t have time to do! Do the important things first. Non-important items are not important!  To consider your daily and long-term professional goals, answer these questions:  1. Do you have the habit of making daily “To Do” lists? YES ____NO____ If “NO” Why not? If “YES” Do I prioritize my lists daily? What barriers to setting goals and priorities do you struggle with? If you didn’t have to worry about making a living, what would you most like to do for the rest of your life? What would you like people to say about you at your farewell party?   
  • In these days of having to achieve more with fewer resources, it’s easy to neglect the skill of delegation.Delegate and Grow: There comes a stage when you realize that you are wasting our time in unproductive, yet essential tasks connected with your work or business. This is the right time to delegate. 
  • When you arrive at work there may be customers demands, people lining up to be served, etc.While you may be able to manage emails with email etiquette, it is harder manage a customer or supplier knocking on your door.Schedule and Gain Time:  Scheduling, consists of time estimating your plan. When you have prepared a plan, how will you know that you are keeping on track? It is scheduling that will help you stay on course. Often you would have to revise or rewrite your schedule depending on circumstances.Blocking your time for important tasks needs to take into account the personal and the environmental factors that you may face.
  • When is Your Prime Time?Knowing when you work best means that you can schedule your day around your natural productivity cycles.Taking account of nature's cycles in your body improves your time management.For example, if you know your prime time, then you can ensure that you are doing your top priorities when you are most focused and alert.By having a prioritizing process and an effective way to schedule your time to get important things done, you develop a time management system that assures increased effectiveness and better use of your time.My Productivity Level  Now answer these questions: 1. I rate myself as: I love the morning, I get up with lots of energy and I do my best work before noon but then I take a break in the afternoon. I love to work in the evenings. Mornings are tough for me - it’s hard for me to get up and get going but I do my best work in the afternoon or evening.2. If I have an important project to do, I always try to do it: First thing in the morningAfter lunchIn the late afternoonIn the eveningIn the very early morning hours 3. If I could set my own work day, I’d work from: 9:00 a.m. - 2:00 p.m. 11:00 a.m. - 4:00 p.m. 2:00p.m. - 7:00 p.m. 4:00 p.m. - 9:00 p.m. 6:00 p.m. - 11:00 p.m. 9:00 p.m.- 4:00 a.m. 11:00 p.m. - 7:00 a.m. Other Your answers help you understand your natural time rhythm. Peak productive times and rhythm is different for each of us. Some of us are morning people - we are the most productive in the morning. If this is the case, then schedule your most important things in the morning hours. Others are owls - we love to get our work done late at night. If you’re an owl, schedule your most important jobs and thinking activities in the evening.
  • Despite being a busy person, it is easy to get sucked into doing things for others. Often these tasks have nothing to do with your job (perhaps they interestyou or you are flattered to be asked!).Each time we say ‘yes’ to these requests we collect another ‘monkey’, namely, a problem that started with someone else.Furthermore, ‘monkeys’ eat into our discretionary time; the amount of time left after meeting the demands of boss and job.
  •  
  • At which stage are you with something you are putting off?  There are many helpful techniques in dealing with procrastination. The most important is to recognize when we are putting something off. Procrastination is born of fear and distaste. To overcome our fear and anxiety we need courage. Courage is the ability to take action even though we don’t know how things will turn out.  There is no easy way to do an unpleasant task. The best choice is simply to begin. Once we get started on a task, however unpleasant, we find that a momentum will carry us along. Ignore your feelings of distaste and get started
  • Whilst recognising that it sometimes pays to delay and weigh up the options, it’s amazing how much time, energy and creative thought go into putting jobs off.Do something (anything!) to make a start; associate the pleasure you would gain from doing the job● If it’s a big job or project, do a little each day● If it involves some form of creativity, do it when you are at your most energetic● If it is a boring job (eg: filing), do it when you are at your least energetic● Reward yourself at the end● Get out of the habit of putting things off; problems are easier to handle whenthey’re small
  • Stress is such a thing you cannot avoid: better be prepared for it. Though it seem contradictory that you need time management skills to reduce stress, and stress management skills to manage time, but this is not so. You must have a stress coping strategy else you will always be firefighting and trying to deal with the emergencies. The least disturbance will get you sidetracked from your plans.  
  • Have you wondered what sets the highly successful people ahead of others? One key factor is keeping commitments.It is astonishing that 90% of the world’s problems result from people failing to keep their commitments. Heads of state, CEO’s, family members and friends, every missed goal or uncompleted task can be traced back to someone not keeping their end of the bargain. We all make commitments every day. Some seem small and insignificant-agreed upon time to meet, a promise to run an errand or a promise to follow-up. Others are ostensibly bigger and more important-a formal contract or legal document, etc. It is important to consider all commitments equally important, because this is the way trust is built and maintained. A person’s reputation is built upon their ability to make and keep commitments. Your life will work better when commitments are carefully made and diligently kept. There are five key factors in making and keeping commitments. * All Commitments Are Important: When you agree to do something-do it as agreed. When you agree to meet someone, be there on time. When you fail to keep a commitment you fail yourself first and the other person second. * Be Careful What You Agree To: Many people find it easier to say yes instead of no. It is far better to agree to what you can do, than saying yes to please someone at the moment and later fail your commitment because of being over-committed or because you have difficulty saying no. * Manage Your Commitments: Keep a log of your commitments-Write them down. You may have great intentions, but if you forget to do what you agreed to do, the result is the same as your ‘Choosing’ not to keep yourcommitment. * Renegotiate When You Are Unable to Keep Your Commitment: When you discover you are unable or unwilling to complete an agreement, go to the other party/parties and renegotiate. * Manage By Agreement: Instead of telling someone to do something, ask if they would agree to doing it and by when. You have a greater chance it will get done if you ask rather than tell. By paying careful attention to the commitments you make, tracking them and developing the habit of keeping all your commitments you will be known as a person of integrity. Your life and the world around you work in direct proportion to the quality of your commitments.
  • Managing self respecting time & keeping commitments

    1. 1. Managing SelfRespecting Time & Keeping Commitments
    2. 2. Managing Our Lives……..Managing Our TimeTIME – Most of Us Live By The Clock Time Wasters The Time Crunch Shop Till You Drop Turning It Up A Notch The One Minute Manager No Magic Answer• Time is passing us by; once it has gone it can never be replaced• The older one gets, the quicker it seems to be passing 2 2
    3. 3. We all Have The Same Amount Of Time 168 = Hours Per Week 86,400 = Seconds Per Day. Society Is Fast Paced Telephone Cellular Phones Voice Mail Pagers Electronic Mail Satellite and Video Communications Our Problem With TIME Goes Deeper Than Clocks 3 3
    4. 4. Personal Clock Our Personalities• Type A: Driven Personalities• Type B: We’re More Laid Back and Relaxed. 4 4
    5. 5. Time Is The One Commodity• …past, present, & future, we can’t get enough of, and money cannot buy.1. What do I really mean when I say “I don’t have enough time!”???2. How does time move faster for you as we mature?3. If you could improve your time management skills, what would you like to do? 5 5
    6. 6. What Is Time (Self) Management? Basic Principles Of Time Management• Most people respond that time management is about planners, techniques or time management tools.• But these are the tools to self (or life) management.• The first step is to realize that time is about life – its about choices.• Time management is really about self management. How you manage yourself in relation to time.• Effective use of time is more than managing your calendar.• You have a finite amount of time in which to choose your activities - dont you want to choose activities that are of the highest priority for you. 6 6
    7. 7. Managing Self – Managing TimeBasic Principles Of Time ManagementManaging Work Activities Managing Work Taking Action: Activities Job Clarification✔ For the right reason: making sure that what you do is Priority Setting linked to your job or an objective – Job Clarification Planning, Organizing✔ At the right time: because it is a priority – Priority Setting Delegation✔ In the right way: by getting yourself organised – Planning, Organizing and Delegating 7 7
    8. 8. Job ClarificationTAKING ACTION FOR THE RIGHT REASON Have you a clear understanding about your job and what is expected of you? If not how do you know what you should be spending your time doing? Job Clarification helps in a shared understanding about what the individual’s job is what they are expected to achieve where/how it relates to other jobs Job clarification can help improve your use of time by:• Concentrating on objectives and priorities• Avoiding duplication and overlap of efforts 8 8
    9. 9. Question Time• Life is about priorities: ASK and discuss the following three questions.• What are some of the time – trade offs you face?• What are some of the most difficult time conflicts you experience?• How do you resolve time conflicts? And what works for you? 9 9
    10. 10. Priority SettingTAKING ACTION AT THE RIGHT TIME- Decisions to make• The order in which jobs should be handled• How much time should be allocated to each Common mistakes• Not distinguishing between urgent and important tasks• Doing things you like doing - fire-fighting not fire prevention Urgent jobs• Don’t always have the highest pay-off• Often get priority over important jobs• Are often unplanned Important jobs• Are the ones that help you achieve your overall purpose (job clarification) 10 10
    11. 11. Priority Setting - Prioritize With The Pareto PrinciplePARETO (80/20 RULE)This means:• 20% of what you do produces 80% of your results• 80% of your time is spent in being only 20% effective• Apply Pareto to the activities in job clarification.• Concentrate on high pay-off activities. 11 11
    12. 12. Prioritize – In Keeping With SMART Goals What kind of life goals are important to you at this stage in your life? How will you accomplish your goals if you don’t set aside time to work on them? After you establish your SMART goals ask yourself Are my goals aligned with the 80/20 rule? If not, ask yourself: Are these someone elses goals? Do I need to add more goals/objectives? Am I doing what is important? 12 12
    13. 13. Priority Setting - Dealing With The Unexpected Unexpected events, happening throughout the day, will affect what you plan to do Every time you get a job to do ask:• Where does it fit into the matrix below?• What’s the effect on what you planned to do? 13 13
    14. 14. Priority Setting - How To Set Priorities• Use job clarification to agree priorities and objectives• Work backwards from deadline dates, identifying key stages to be achieved• Plan to convert these into action, each with their own timescale• Plans identify what needs to be done, by whom and when• Don’t over-plan as things will change• Planning as you go along; however, don’t ignore the many planning methods, from simple lists to diary and computer systems• Do not forget that plans can always be changed; however If You Fail To Plan Then Plan To Fail 14 14
    15. 15. Planning And OrganizingPlan Annually, Think Quarterly, Schedule Weekly, But Act Daily Identify What Is Important – Think Quarterly• A quarterly check in is your compass to ensure you are headed in the right direction• One can track ones progress against your major goals Schedule Your Work – Weekly Planning• Give you sufficient lead-in time for major tasks• An overall picture, in case you need to change what you do Act Daily• Planning your week and then acting daily is a habit of success for many people. 15 15
    16. 16. Planning And Organizing – Estimating Time This is probably the hardest activity to get right. Why? We do not always know how long an activity will take until we get into it Because of interruptions People, on whom we are relying, let us down Times are dictated by others, e.g.: customers, bosses So try:• Being realistic in your estimate (what does experience tell you?)• Taking account of what’s happening elsewhere• Being pedantic with your planning; and asking what could go wrong Tip- Never Underestimate How Long Things Will Take 16 16
    17. 17. Planning Tools – Personal Time Log How do you find out how long jobs take or where your time has gone? Try keeping a time log, i.e.: a record of what you have been doing during a given time. At regular intervals, say 15 minutes, throughout a day, jot down all that you are doing - both work and non-work activities. Use this to analyse who or what interrupted you, how much of the day you were in control, and how much you achieved against your plan. 17 17
    18. 18. Planning Tools - Time Log• The purpose of the time log is to help us OBJECTIVELY look at the difference between what we SAY we spend our time on and what we ACTUALLY do. 18 18
    19. 19. Planning Tools – Work Time Log Time logs can help identify:• How realistically you estimate time• Whether you allow others to steal time from you• Where the distractions come from• Those times in the day when you were productive and when you were ‘pottering’• Just how long it takes to complete jobs• Furthermore, the very act of logging what you do usually makes you more aware of time. Use time logs to identify where you need to make changes to what you do and how you operate• Don’t try to conceal from yourself those times when you were unproductive, i.e.: having a break Get into the habit of using them; they can be very revealing. 19 19
    20. 20. Planning And Organizing – Diary Systems Provide practical benefits, such as: A record• of what you plan to do, and• what has been achieved A source of information and reference• A way of keeping control over your activities and life!• A prompt for those with poor memories Forms of Diary Systems• Pocket Diaries with record of dates• Hand held electronic organizers• Formal time management systems• Software packages for planning and analyzing your time 20 20
    21. 21. Planning And Organizing - A To Do ListThe main tool to help you set goals and priorities Making a To Do List• Write one item per line.• Put a date on the pad of paper.• Keep your list at the top of your desk or carry it with you.• Keep it electronically – Excel, Outlook• When you finish an item on the list CROSS IT (tick it) on your time log.• When you finish about half of the items, transfer to a NEW list.• Make a new list each day.• Get into the habit of doing a ‘To Do’ list for the following day before you leave work (you’ve prepared yourself mentally). To Do List Management• Be realistic - you can only do so much in a day• Review your list throughout the day. Ask ‘Why me? Could someone else do it?’ Work on key tasks every day - focus on pay-off instead of urgency 21 21
    22. 22. Planning Tools – A To Do List - Simple ABC Method A To Do List should be :• Waiting for you when you start your day.• Consist of specific tasks to be accomplished .• Each task should consist of one action• Large tasks should be broken down into small tasks• Execution should be on a priority basisPrioritize Your To Do List - Simple ABC Method – A. Must Do B. Should Do C. Could DoA= the item MUST be done today—it is very important.B= this item is necessary, but my future or company’s future doesn’t depend upon doing it right away.C= I don’t really care if this gets done & nobody else cares. Key : Eliminate unnecessary things you don’t want to do or don’t have time to do. Do the important things first 22 22
    23. 23. Delegation - If not NOW When? If Not ME Who? Why delegate?• To give you more time to do important activities• To develop and motivate others• Because others may be more skilled than you What stops you?• Unable or unwilling to let go• Don’t want to; like to give the impression of being overworked• Fear; others will make mistakes and show you up• Enjoy doing the job; love to get your hands ‘dirty’• It takes time; it’s often easier to do it yourself For successful delegation you should be clear about• Specific tasks or actions delegated• Give clear instructions to avoid future inconvenience and wasted time. 23 23
    24. 24. Managing Self - Taking Control Of Your DayDealing With The Unexpected – Schedule And Gain Time Time management involves taking more control over your day (and, indeed, your life). However, in your working day many things are out of your control, such as:• Demands of customers• Meetings called by others• People going on holiday• Accidents• Emergencies• Breakdowns• Sickness, Weather, Traffic Schedule And Gain Time Block Your Time For Important And Unexpected Tasks 24 24
    25. 25. Managing Self – Taking ControlSelf Understanding Of Your Key Productive TimeWhen Is Your Prime Time? What is your Key Productive Time?• Know when you work best• Schedule your day around your natural productivity cycles• Do your top priorities when you are most focused and alert1. At what times of day do I feel most productive, full of energy, and creative?2. At what times am I very mentally alert?3. At what times do I start to get tired? When are certain tasks difficult to do?4. When do I feel burned out and tired?5. When do I exercise, pursue my hobby, relax? Tip : Block Your Time Based On Organizational And Personal Factors 25 25
    26. 26. Managing Self – Taking Control Depends On Your Job And On You The amount of time you can control is often dependent on: Your Job• If you are there to provide a service to customers, then your day will be full of interruptions You• If you want to be everyone’s friend, then you will give time away to those who seek it If you’re serious about wanting to take control over your life:• Complete a time log exercise• Learn to say ‘no’• Start to handle interruptions• Avoid procrastination• Learn to manage stress 26 26
    27. 27. Managing Self – Taking ControlLearn To Say No Learn To Say No – Handling Monkeys Taking the monkey means that you are taking on a problem You are also preventing others from taking initiative and dealing with it themselves1. Deal with issues as they happen (say ‘yes’, you can help or ‘no’, you cannot).2. Do not allow them to become too many to handle.3. Deal with them face-to-face only or by phone (avoid memos or e-mail).4. Deal with them by appointment only; ‘Come and see me at ...’5. Assign a time; ‘Try, and if you get a problem come back and see me’.Never say ‘Leave it with me’. 27 27
    28. 28. Managing Self – Avoid Procrastination Are you in the habit of putting jobs off? These could be: The boring or routine tasks that no longer challenge you The difficult phone call or decision that needs to be made A new job or project where you’re unsure where to start Facing up to the individual who is making life difficult for youYou know these jobs have to be done. Ask yourself what you are avoiding doing at the moment.• Why do we procrastinate?• Why is it difficult to deal with?• Why is it incompatible with today’s society?• What effective methods do you use to do an unpleasant task? 28 28
    29. 29. Procrastination Is Self Defeating The longer we put off something the faster we slide into hopelessness Phase 1: Thinking We Can Do It Phase 2: Anxiety Phase 3: Foreboding Phase 4: Guilt and Fear Phase 5: Frenetic Activity Phase 6: Uneasiness Phase 7: Secretiveness Phase 8: Superstition Phase 9: Hopelessness 29 29
    30. 30. Overcoming The Perils Of Procrastination Common Causes• Task is unpleasant or overwhelming• Not prioritizing the tasks at hand• Fear of failure – wanting to be perfect• Waiting for the right" time or mood Solution Break task into manageable pieces Do creative tasks when most energetic Develop personal rewards for completion Remember that problems are easier to handle when small Its ok not to be perfect, good enough can be good enough Acknowledge feelings…....and do it anyway 30 30
    31. 31. Avoid The Stress Mess Cope With Stress: unexpected situations will cause interruptions unforeseen problems may come up situations may demand your immediate attention. emergencies will present itself you may feel your plan is going haywire• Have A Stress Coping Strategy To Avoid Fire-fighting 31 31
    32. 32. Keeping Your Commitments• All commitments are important• Be careful what you agree to• Manage your commitments• Renegotiate when you are unable to keep your commitment• Manage by agreement 32 32
    33. 33. Self Management Is The #1 Competency Of Successful People• Time Management• Making and Keeping Commitments• Individual Responsibility and Accountability• Professional Coaching and Mentoring 33 33
    34. 34. Good Time Management Will Give You…..• Increased productivity How will you put your time to use• Greater control over situations today?• Ability to take proactive action• A balanced life• More leisure time in your hands to do the things you love• Contentment and happiness. In Conclusion• No secrets to Time (Self) Management• Proven techniques can work for us if we use them• Bad habits prevent us from being effective• We cannot control everything in our lives but we can control our approach to Time• What is new is Today? Today is a new day with new challenges and opportunities 34 34
    35. 35. ® Leading People. Leading Organizations. Thank you 35 35

    ×