Effective Time ManagementWhat are our Expectations from this Program?
Effective Time Management ?? Effective Management of Myself I manage myself for what?I manage myself to achieve my purpose in life
Effective Time Management ExerciseList five things that are very important to you or Make a list of five factors which are very important to your life
Effective Time ManagementObjectives:At the end of this workshop you will be able to: – Identify and describe some principles of time management (managing myself) – List the benefits of understanding my time in relation to my purpose
Why Manage Myself?If I do not manage myself then I get managed
Why Manage Myself? We are managed by our own perceptions We are managed by our environment We are managed by our habits We are managed by other people
Remember to . . .Watch your thoughts - they become wordsWatch your words - they become actionsWatch your actions - they become your destiny
THE ICEBERG ONLY 10% OF ANY ICEBERG IS VISIBLE. THE REMAINING 90% IS BELOW SEA LEVEL.
The Clock The Clockrepresents ourcommitments,appointments, schedules, activities etc.
The Compass Compass represents our vision, values, principles, mission, conscience and direction What we feel is important and how we lead our lives
Struggle between the Clock and the Compass What we feel we should do What we want to doWhat we actually do!
Wake up Calls A warning letter on your performance Fail in a subject; backlog A loved one dies You meet with an accident You discover you have a terminal illness
Clock Vs Compass Efficiency Vs EffectivenessLeadership before Management
Time Management Matrix Urgent Not Urgent Urgent & Not Urgent but Important Important I II Urgent but Not Urgent & Not Important Not Important III IV
Time Management Matrix Urgent Not Urgent •Crises •Preparation •Pressing Problems •Prevention •Deadline-driven •Value Clarification Projects, meetings, •Planning preparations •Relationship Building I •True Recreation II •Empowerment •Interruptions, •Trivia, busy work some phone calls •Some phone calls •Some mail, some •Time wasters reports •“Escape activities” •Some meetings •Irrelevant mail •Many popular •Small Talk activities III IV
Quick Summary Principles of Effective Time Management Clock and the Compass Efficiency and Effectiveness Leadership before Management Importance and UrgencyKeeping in mind the above principles,where should we focus, to be more effective?
Quadrant II OrganisingThe main thing is to keep the main thing the main thing•What determines your „First things‟? - Urgency oryour purose, which is, Importance•What do you do when you are torn between differentroles in your life?•How do you respond to an urgent need or anunexpected opportunity?
Q II OrganisingThe objective is:Not to set schedule in cementbutto create the frameworkin which quality decisionsbased on importancecan be made on a day by day, moment by moment basis
Create a decision making framework REACTIVE Stimulus Response RESPONSIBLE My Choice My ResponseStimulus
‘Right is better’ Vs ‘More is better’From activity oriented time managementto result oriented time management A