If you are not sure about how to make poster and/or oral presentation in the conference, please check this presentation. Note: The PowerPoint was primarily developed to help those presenters (oral/poster) who are attending the international conference on Mountains in the Changing World (#MoChWo), October 1-2, 2016, Kathmandu, Nepal.

1. MoChWo Webinar
on Guidelines for Conference
Presentation
Saturday, September 17th 2016, 08 am – 09 am GMT+5:45

2. Dinesh Panday
Who I am
- PhD scholar at University of Nebraska-Lincoln
Major: Soil and Nutrient Management
- MS from Lincoln University of Missouri
- BS from Institute of Agriculture & Animal Science, Tribhuvan
University
- Twitter: @dineshpanday

3. You are going to be a Poster/Oral presenter at
international conference on Mountains in the
Changing World (MoChWO).
Congratulations!

4. Why to attend a Conference?
Educational
Opportunities
Advocate for
your Science
Networking
with Peers
Meet new
Suppliers
Have FUN

5. Call for Abstract
1. Shall I attend this conference?
2. Do I have anything worthy to be presented?

6. What are you Presenting?
In any conferences, you are supposed to disseminate the conclusions
of your research activities in the form of
1. Poster
2. Oral

7. Guidelines for Poster Presentation
A. Planning your Poster
B. General Aim and Format
C. Designing your Poster
D. Elements of your Poster
E. Content of your Poster
F. Use of Texts and Visuals
G. During Poster Session (onsite)

8. A. Planning Your Poster
Before making your poster, first create a list of the visuals.
1. What is my message?
2. Who am I presenting to?
3. Is there any specific guidelines from organizer?

9. B. General Aim and Format
1. A poster is a graphically or visual based approach to presenting
research.
2. Use the poster as a means for generating active discussion of the
research.
3. Limit the text to about one fourth of the poster space.
4. Use clear, simple “visuals” (graphs, photographs, schematics,
maps, etc.) to tell your story.

10. 1. Work in MS word, PowerPoint, Photoshop, etc. for poster preparation.
2. Poster orientation can be Landscape or Portrait.
MoChWo recommendation= PORTRAIT
Dimension: 90 cm (or 3 ft.) wide * 120 cm (or 4 ft.) long
3. Poster should read from left to right, and top to bottom.
4. Poster should be easily readable at a distance of 200 cm.
5. Leave some open space in the design
◦ An open layout is less tiring to the eye and mind.
90 cm
120cm
C. Design your Poster

11. D. Elements of your Poster
Banner Body
1. Title 1. Introduction
2. Author(s) 2. Methodology
3. Affiliation(s) 3. Results
4. Conclusion
5. Recommendations
6. Acknowledgement

12. E. Content of your Poster
1. Use an active verbs, avoid jargon and use appropriate grammar.
2. Use UPPER and lower case for general content as the use of all-
capital text is difficult to read.
3. Recommended font size
◦ Title= 90 pt
◦ Author(s), Affiliation(s)= 60 pt
◦ Headings (Introduction, Methodology, Results and Discussion, Conclusions
and Recommendations) = 38 pt +, Bold; sample text= 38 pt +
◦ Acknowledgements= 30 pt +, Bold; sample text= 30 pt +

13. F. Use of Texts and Visuals
Texts
i. Keep the text brief.
ii. Use text to
o Introduce the study
o Explain visuals and direct viewers’ attention to significant data trends
o State and explain the interrelationships that follow from the data
o In many cases, conclusions can be in a bullet point list.

14. Visuals
i. Visuals should be simple and bold.
ii. Present numerical data in the form of graphs, rather than tables.
iii. If data is presented in table form, KEEP IT SIMPLE.
iv. Use color to enhance comprehension, not just to decorate the poster.
v. Each visual should have a brief title (e.g., Figure 1: Location of study area)
and number consequently.

15. G. During Poster Session
1. Be Prepared
- Before poster session, rehearse a brief summary of your project.
- Have a two minute presentation on your head and be ready to answer.
- Expect questions like, tell me what you did? Tell me what did you find?
2. Don’t read your Poster
- You will not engage with your viewer. So, use your poster as a visual tool.
- Speak in less informal matter using the graphs, photographs, schematics, maps,
etc.

16. 3. Use Supplementary materials/ Handouts
- Posters are not manuscripts- Every poster needs supporting text, but this should
be limited to essentials,
- You can give better impression to viewers by providing information from
supplemental materials.
4. Make a Follow Up
- If someone asked you a question which you knew it but cannot answer on the
spot,
- You can give a card to viewer to get in touch after the conference to supply the
answers

17. 5. Don’t know Something?
- If someone asked you a question out of scope, just say “I DON’T KNOW!”
6. Viewer’s FIRST
- Poster session are social, and it’s OK to have a chat with people other than your
poster. But when someone comes up, give first priority for viewers.
- You don’t know who is that viewer? Might be future collaborator or judge or
someone who is interested to fund continuously in your research project.

18. Miscellaneous
- Before to print your poster, “PREVIEW” at printing place.
- When you are travelling with your poster, use carrying case or cardboard
tube.
Onsite
- Go to the Conference Registration Desk, find out poster board number,
and mount your poster within the one sheet of poster board.
- Be present at your poster board to answer questions during the
presentation time.
- Try not to stand directly in front of your poster, allow other scientists to
view the entire poster. So, stand to the side.

19. Example purpose only

20. Guidelines for Oral Presentation
A. Planning your Presentation
B. Organization of the Content
C. During your Presentation

21. A. Planning your Presentation
Prepare your presentation in PowerPoint whereas, the number of slides
basically depends upon
- time allocated for presentation
- your pace of delivery.
MoChWo recommendation= 10 minutes for oral presenter
Please carefully practice and rehearse your presentation for this 10 minute
window, the organizer will be strict with time keeping.

22. B. Organization of Content
1. Prepare an introductory slide with your name, affiliation, and title of
your abstract.
2. Keep your text short, concise and minimize the use of complete
sentences.
3. Try to present data in graphical and visual formats.
4. Use good quality photographs.
5. Draw out key findings and recommendations from your research.

23. C. During your Presentation
1. Know about your audience,
2. Be positive and enthusiastic (your expression, body language),
3. Don’t read your presentation,
4. Provide examples,
5. Use visual aids,
6. Maintain eye contact and actively involve your audience,
7. Use your voice effectively,
8. Always acknowledge your audience.

24. Miscellaneous
- Always provide your presentation to the organizer before your session
time.
◦ Email or upload on provided link
◦ Bring your presentation on a USB drive
- Alternatively, you can use your own laptop. In such a case please confirm
that it has a VGA socket for external signal and check it first in the session
hall.