Presentations

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Presentations

  1. 1. Business, IT and Engineering Division Learning to Learn Presentations 1
  2. 2. Contents pageWhat do we mean by presentations? 3Initial considerations 3Preparing your presentation 4Ideas for assistance when preparing a presentation 4Before giving presentations 4When giving presentations 53 step action plan 5Do’s and don’ts of giving a presentation 6 2
  3. 3. This booklet will help you to:  Consider what a presentation is  Decide what you need to consider before planning your presentation  Think about how to prepare  Deliver a successful presentationWhat do we mean by a presentation?The ability to give presentations is a highly valued skill in many occupations. It is verycommon for students to be asked to give presentations at all levels. You will probably befeeling nervous or panicking about giving a presentation but as your course progresses youshould feel a lot more confident.Initial considerationsThere are several things you need to consider before you start the preparation for apresentation: 1. How it the presentation going to be assessed? It would be useful to take the following into account:  The content  Structure  Delivery  Appropriate use of visual aids  Non-verbal communication  Dealing with questions 2. Who is the audience? Unless you know your audience, you cannot address them appropriately and communicate effectively. You must include all the necessary information so that people will be able to follow your presentation 3. What is the time limit for your presentation? The time limit is very important to bear in mind. You may not have any leeway to overrun so it is good to develop the habit of careful timing. Do not carry out research for a half-hour presentation when you only have 5 minutes. You only need to prepare what you can deliver at a reasonabley slow pace in the time allowed 4. What is the overall purpose of your presentation? Presentations can serve different purposes. They are often to inform but could be to persuade or influence. 5. Is it a single or joint preseantaion involving others? If you are preparing a presentation on your own you know that you are in control of all aspects of it. If you are working on a joint presentation you will have to consider:  How exactly responsibilities will be divided  The overall shape fo the presentation  The allocation of sections to those involved  When, where and how frequently you will need to meet  What action to take if someone does not pull their weight 6. Will questions be asked throughout or at the end? If questions are to be at the end your presentation will need to flow. If you anticipate questions throughout you 3
  4. 4. may want to bear in mind the points at which you expect questions 7. Where will it take place and what equipment will be available? Think back to a presentation that you considered successful. List the features that made it a success at the timePreparing your presentationOnce you have thought about the assessment, audience, time limit, purpose etc of yourpresentation, you can start to prepare the presentation itself.Why is time spent on careful preparation time well spent? Make a list of some of the thingsthat can go worng, e.g. missing out important information or running out of material.If you have prepared carefully, you may even enjoy the delivery of it!The following ideas may be of assistance when preparing:Research:  As with writing an assignment, keep referring back to the title so you do not stray away from the subject  Bear in mind the length of the presentation and complete your research accordinglyPlanning:  Restrict yourself to a few main points. The audience does not want to know everything you know about a subject  Consider the order in which you are going to make your points; is it logical? Does it flow from one to another?Structure:  Structure the presentation very clearly: say waht you are going to say (introduction), say it (main part) and say what you have said (conclusion)Techniques:  You could use a hnadout of all the main points  Check spelling carefully as any erros will be obvious  You may find it helpful to use the ‘card technique’; give a heading to each of the sections of your presentation. Write one heading a a few key words, then number the cardsPractise:  PRACTISE your presentation, going slowly and timing yourself  PRACTISE on somebody else and ask for their feedback  PRACTISE aloud so that you feel confident  The more you PRACTISE the more confident you will feelBefore giving the presentation  Prepare carefully: this will give you confidence about what you are going to say and how you are going to say it 4
  5. 5.  Visualise yourself: visualising giving the presentation will reduce stress  Relax: breathe slowly and deeply, imagine yourself in a nice place...whatever works for you  Arrive early: this will be less stressful than rushing around at the last minute  Check and double check: make sure that everything is in the correct orderWhen giving the presentation  Use a clock or watch to time yourself  Tell the audience whether you would like questions at the end or during the presentation  Remember not to read  Remind yourself to speak more slowly and loudly that you would usually  Look up. Make eye contact with yoru audience  Act as if you are quietly confident even if you are not  Prepare a good line to end with. If you are unsure how to round off, simply smile and say ‘Thank you’An action plan and checklist‘Tell them what you are going to tell them, tell them and then tell them what you have told them’ A. Preparing a presentation: a three step action planStep 1: Check:  Your time limit  Who your audience is  The purpose/title of the presentation  Where you will be presenting  What equipment is available  The assessmentStep 2: Research your topicStep 3: Prepare your script:  A few main points  A logical order  A good introduction  Use examples  Use humour – but be careful  Use bullet points on cards  Avoid ong, comples sentences  Summarise as a conclusion 5
  6. 6. B. Giving a presentationDO:  Prepare carefully  Accept that nerves are normal  Arrive early  Wait for quiet  Introduce yourself  Have a good beginning  Give an outline of what you are going to do  Speak slowly and project  Use pauses  Be enthusiastic  Make eye contact  Act confident  Smile  Keep to the time allocatedDO NOT  Stand where you will obstruct your visual aids  Talk to your visual aids  Read from your scritp  Fiddle with things in your pocket  Rock on your fee  Pace  Apologise! 6

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