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Word Lesson 3A PPT

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  • Pg 55Briefly introduce the topics that will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
  • Pg 56Objective 2.1Formatting is a common feature that students want to know how to do and what type of formatting is available. Most students will have tried some of the basic formatting such as bold, fonts, size, etc.This is a summary of formatting terms that will come up with formatting characters. Make sure students understand the difference between formatting characters (individual letters/numbers/symbols) versus formatting a paragraph (affects the entire paragraph of text, not just individual characters). Both options are covered in this lesson so students will get a chance to recognize both types.
  • Pg 56Objective 2.1You may want to open the discussion regarding whether it’s easier to type text first and then apply the formatting, or to apply it as you type. Point out there is no set rule and a lot of it will depend on the individual user’s preferences. Chances are that users will do a combination of both methods as they become more familiar with Word and the shortcut methods available.
  • Pg 56Objective 2.1You may want to open the discussion regarding whether it’s easier to type text first and then apply the formatting, or to apply it as you type. Point out there is no set rule and a lot of it will depend on the individual user’s preferences. Chances are that users will do a combination of both methods as they become more familiar with Word and the shortcut methods available.
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 56Objective 2.1The Mini toolbar was new as of Office 2007; for people moving from earlier versions, this is a new feature. Make sure they understand that it appears only immediately after selecting the text; once you move the cursor away from the selection, when you point back at the selection, the Mini toolbar no longer appears unless you reselect the text. You may want to mention that this feature can also be turned off from Options (may become annoying as they become more familiar with formatting features and no longer want to see the Mini toolbar, which can block text behind it).As you go through the demo with students, be sure to include changing the color of text as it usually is a “crowd pleaser”. However, be sure to remind them that color is only valuable or makes an impact if the audience can see it in color. Therefore, use caution when changing colors if the document will not be printed in color or viewed online.The last item works the same as if selecting the Normal style; take note that styles are not covered in this exam level but are discussed in the Expert level. This option is available on the Ribbon, Mini toolbar or by pressing Ctrl+Shift+N (not mentioned in the book).
  • Pg 57-58Objective 2.1Have a discussion with the class regarding this dialog box and its advantages or disadvantages. One advantage is the additional formatting options not available through the Ribbon or a shortcut method. Some of these features will be discussed in the Expert level so you may also want to do some marketing here for the next level course.Don’t spend a lot of time going over features in the Advanced tab unless time permits and students really want to know. The exam contains questions for basic formatting application.
  • Pg 57-58Objective 2.1Have a discussion with the class regarding this dialog box and its advantages or disadvantages. One advantage is the additional formatting options not available through the Ribbon or a shortcut method. Some of these features will be discussed in the Expert level so you may also want to do some marketing here for the next level course.Don’t spend a lot of time going over features in the Advanced tab unless time permits and students really want to know. The exam contains questions for basic formatting application.
  • Pg 58Objective 2.1This option is not discussed in great detail as it can consume a lot of your class time. Introduce it to students (question exists on this in the exam), but allow time to work with this feature only if you have another exercise that includes these options. Allocate the time appropriately for students to play with these options if you plan to include an exercise.
  • Pg 60Objective 2.4Be sure to provide some examples of when or why you would want to adjust the character spacing, and not just to reduce rivers of space in the document. For instance, this could be set for a title where you want to have an even amount of space between the characters and not use spaces.Use this example to show how character spacing could be used and whether it fits the purpose or not, trying small amounts of space compared to larger amounts between the characters.
  • Pg 60Objective 2.4Be sure to provide some examples of when or why you would want to adjust the character spacing, and not just to reduce rivers of space in the document. For instance, this could be set for a title where you want to have an even amount of space between the characters and not use spaces.Use this example to show how character spacing could be used and whether it fits the purpose or not, trying small amounts of space compared to larger amounts between the characters.
  • Pg 60Objective 2.4Ensure students understand the purpose of each of these fields, although a lot of time and detail isn’t necessary. The exercise for this topic is kept at the basic level so they are introduced to it for future needs as they build their skill sets.

Transcript

  • 1. Microsoft® Word 2010 Core SkillsMicrosoft Office Word2010Lesson 3: Formatting ContentCourseware #: 3240 1
  • 2. Microsoft® Word 2010 Core Skills Lesson 3 Objectives •format text using bold, italics and underline •change the font, font size and font color of text •adjust the character spacing or position© CCI Learning Solutions Inc. 2
  • 3. Microsoft® Word 2010 Core SkillsFormatting Text• Once you have typed text in a document, you can format the text to change its appearance and make an impact on the reader• When creating a document you should consider what kind of impression you want the text to make – Do you want the document to look formal or casual?• Designs of type are called fonts• Font formatting is the appearance, size, and attributes of text. Any feature that changes appearance of characters on screen or print© CCI Learning Solutions Inc. 3
  • 4. Microsoft® Word 2010 Core Skills Formatting Text Characters© CCI Learning Solutions Inc. 4
  • 5. Microsoft® Word 2010 Core Skills Formatting Characters Font Describes typeface or appearance of characters on screen and in print. Font Size Refers to height of characters. Character Refers to special stylized variations Formatting applied to plain characters to make them stand out from other text. Effects Special effects added to text.© CCI Learning Solutions Inc. 5
  • 6. Microsoft® Word 2010 Core Skills Formatting Characters• Found on Home Ribbon within the Font group• Includes: bold, italics, underline, font type and size, grow font, shrink font, change case, clear formatting, strikethrough, subscript, superscript, text highlighter (also a navigation feature), and font color© CCI Learning Solutions Inc. 6
  • 7. Microsoft® Word 2010 Core Skills Formatting Characters• To apply formatting to text characters: – On Home tab, in Font group, click formatting button, or – use formatting options in Font dialog box, or – press keyboard shortcut for formatting option, or – right-click text and then click Font, or – click appropriate option on Mini toolbar.© CCI Learning Solutions Inc. 7
  • 8. Microsoft® Word 2010 Core Skills Formatting Characters • Mini toolbar – Appears only when text selected – Turn on or off in File, Options – Most commonly used formatting commands • To remove all formatting at once, on Home tab, in Font group, click Clear Formatting© CCI Learning Solutions Inc. 8
  • 9. Microsoft® Word 2010 Core SkillsChanging the Font Size• Font size is determined by measuring the height of characters in units called points – Standard font sizes for text are 10, 11, & 12 points• The higher the point size, the larger the characters• Font sizes for headings are usually larger than other font© CCI Learning Solutions Inc. 9
  • 10. Microsoft® Word 2010 Core SkillsChanging the Font Size• Change font size by using the Font Size box on the Formatting toolbar or on the Mini toolbar© CCI Learning Solutions Inc. 10
  • 11. Microsoft® Word 2010 Core SkillsChanging the Font Color• You can change the color of text to make it stand out or to add interest to a document• Click the arrow next to the Font Color button in the Font group on the Home Tab – Opens a gallery that includes the Color Palette – a coordinated set of colors available for use in the document© CCI Learning Solutions Inc. 11
  • 12. Microsoft® Word 2010 Core SkillsChanging the Font Color Font Color Button Color Palette Opens the Colors dialog ScreenTip box with more colors identifies the name of the color© CCI Learning Solutions Inc. 12
  • 13. Microsoft® Word 2010 Core SkillsChanging the Font Style• Font Style is a formatting feature you can apply to a font to change its appearance – Common font styles are bold, italic, and underline Italics Bold Underline These font styles are also available on the Mini toolbar© CCI Learning Solutions Inc. 13
  • 14. Microsoft® Word 2010 Core SkillsChanging the Underline Style & Color• You can change the underline from one line to multiple lines, dotted line, dashed lines, or another style• You can also change the color of the underline• To change click on the arrow next to the Underline button© CCI Learning Solutions Inc. 14
  • 15. Microsoft® Word 2010 Core SkillsShortcut keys for Formatting TextBold +BItalics +IUnderline© CCI Learning Solutions Inc. +U 15
  • 16. Microsoft® Word 2010 Core Skills Learn the Skill (p. 57)•In this exercise, you will look at both methods of applying formatting features, using options from the Font group as well as the Mini Toolbar•You will need Tolano Adventures Employee List to complete the exercise© CCI Learning Solutions Inc. 16
  • 17. Microsoft® Word 2010 Core Skills Increase Font Size +> Grow Font Command© CCI Learning Solutions Inc. 17
  • 18. Microsoft® Word 2010 Core Skills Decrease Font Size +< Shrink Font Command© CCI Learning Solutions Inc. 18
  • 19. Microsoft® Word 2010 Core Skills Subscript += Create small letters below the text baseline© CCI Learning Solutions Inc. 19
  • 20. Microsoft® Word 2010 Core Skills Superscript + ++ Create small letters above the line of text© CCI Learning Solutions Inc. 20
  • 21. Microsoft® Word 2010 Core Skills Strikethrough Draw a line through the middle of the selected text© CCI Learning Solutions Inc. 21
  • 22. Microsoft® Word 2010 Core Skills Change Case Change all the selected text to UPPERCASE, lowercase, or other common capitilizations© CCI Learning Solutions Inc. 22
  • 23. Microsoft® Word 2010 Core Skills Text EffectsApply a visual effect to the selected text suchas a shadow, outline, glow, or reflectionOutline Glow Reflection© CCI Learning Solutions Inc. 23 Shadow
  • 24. Microsoft® Word 2010 Core Skills Clear Formatting Clear all the formatting from the selection, leaving only the plain text© CCI Learning Solutions Inc. 24
  • 25. Microsoft® Word 2010 Core Skills Highlight Text Make text look like it was marked with a highlighter pen© CCI Learning Solutions Inc. 25
  • 26. Microsoft® Word 2010 Core Skills Using the Font Dialog Box• Use to access formatting options not in Font group or Mini toolbar, or to apply several options at once• To access Font dialog box: – On Home tab, in Font group, click Font Dialog Box, or – press Ctrl+D, or – right-click selected text and click Font.© CCI Learning Solutions Inc. 26
  • 27. Microsoft® Word 2010 Core Skills Using the Font Dialog Box• To access Font dialog box: – On Home tab, in Font group, click Font Dialog Box, or – press Ctrl+D, or – right-click selected text and click Font.© CCI Learning Solutions Inc. 27
  • 28. Microsoft® Word 2010 Core SkillsUsing the Font DialogBox • Click Text Effects – More options for each effect • Use caution when applying© CCI Learning Solutions Inc. effects 28
  • 29. Microsoft® Word 2010 Core Skills Learn the Skill (p. 59-60)•In this exercise, you will practice formatting text using the Font command in the Tolano Adventures Employee List document© CCI Learning Solutions Inc. 29
  • 30. Microsoft® Word 2010 Core Skills Changing the Character Spacing Times New Roman is a proportionally spaced font. Courier is a monospaced font. • Proportionally spaced fonts make reading large amounts of text easier – May cause more white space between words • Monospaced fonts use same width for each text character© CCI Learning Solutions Inc. 30
  • 31. Microsoft® Word 2010 Core Skills Changing the Character Spacing• To adjust character spacing: – On Home tab, in Font group, click Font Dialog Box, click Advanced tab for Character Spacing options, or – press +D and click Advanced tab for Character Spacing options, or – right-click text, click Font, then click Advanced tab for Character Spacing options© CCI Learning Solutions Inc. 31
  • 32. Microsoft® Word 2010 Core SkillsChanging the Character Spacing Scale Alter width of selected text by percentage amount. Spacing Adjust amount of spacing for each character by set amount. Position Raises or lowers selected text from normal position by set amount. Kerning for Alters amount of space between selected text based on fonts characters in selection.© CCI Learning Solutions Inc. 32
  • 33. Microsoft® Word 2010 Core Skills Learn the Skill•In this exercise, you will adjust the character spacing for the title in the Tolano Adventures employee list.© CCI Learning Solutions Inc. 33