Word Lesson 4B PPT

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Word Lesson 4B PPT

  1. 1. Microsoft® Word 2010 Core SkillsMicrosoft OfficeWord 2010Lesson 4: Working with TabsCourseware #: 3240
  2. 2. Microsoft® Word 2010 Core Skills Lesson 4 Objectives •create bulleted or numbered lists •create outline numbered lists •customize lists •work with multi-level lists •create outlines© CCI Learning Solutions Inc. 2
  3. 3. Microsoft® Word 2010 Core Skills Organizing List Information• Sometimes you may want to organize your document information into a list• A bullet is any small character that appears before an item• Bullets are often used when the order of items does not matter• Numbers are usually used when you need to prioritize the items in a list• An outline is used when you need to show a progression of ideas, thoughts, etc.© CCI Learning Solutions Inc. 3
  4. 4. Microsoft® Word 2010 Core Skills Organizing List InformationBullets Numbering Multilevel list © CCI Learning Solutions Inc. 4
  5. 5. Microsoft® Word 2010 Core Skills Organizing List Information One way to create a numbered or bulleted list as you type is to create a paragraph, and then click the Numbering or Bullets button on the Home tab. You can also change a list that you already typed to a bulleted or numbered list by selecting the items, and then clicking either the Bullets or Numbering button.5 5
  6. 6. Microsoft® Word 2010 Core Skills Learn the Skill (pp. 77-78) •In this exercise, you will add bullets & numbering to text, as well as apply some formatting to help emphasize the lists. •You will need the Proposal for Haunted Adventure Tours to complete this practice© CCI Learning Solutions Inc. 6
  7. 7. Microsoft® Word 2010 Core Skills Organizing List Information • You can customize bulleted and numbered lists to give it a different look – Change the indents or customize the bullets or numbers. • To apply list style on text, on Home tab, in Paragraph group, click arrow for list buttonBullets Numbering© CCI Learning Solutions Inc. 7
  8. 8. Microsoft® Word 2010 Core Skills Customizing the Lists • Change to specific style for bullets or numbers • Once applied, can change default using Library options© CCI Learning Solutions Inc. 8
  9. 9. Microsoft® Word 2010 Core Skills Customizing the Lists •Define new style for bullet or numbering© CCI Learning Solutions Inc. 9
  10. 10. Microsoft® Word 2010 Core SkillsLearn the Skill (pp. 79-81)•In this exercise, you will customize the bullets & number in the Proposal for Haunted Adventure Tours document to distinguish between the three lists.•You will need the Proposal for Haunted Adventure Tours to complete this practice© CCI Learning Solutions Inc. 10
  11. 11. Microsoft® Word 2010 Core Skills Multilevel Lists• A multilevel list is a list with two or more levels of bullets or numbering.• A numbered multilevel list is sometimes called an outline numbered list.• You can create lists with levels of topics using bullets, numbering, or combination© CCI Learning Solutions Inc. 11
  12. 12. Microsoft® Word 2010 Core SkillsCreating a Multilevel List•To apply multilevel list numbering, on Home tab, in Paragraph group, click Multilevel List•To choose different numbering style for list, click style from displayed list© CCI Learning Solutions Inc. 12
  13. 13. Microsoft® Word 2010 Core SkillsCreating a Multilevel List• For only one level using one list style, select text and then on Home tab, in Paragraph group, click Multilevel List, click Change List Level, click list style© CCI Learning Solutions Inc. 13
  14. 14. Microsoft® Word 2010 Core SkillsCreating a Multilevel List• To customize list level, on Home tab, in Paragraph group, click arrow for Multilevel List, click Define New Multilevel List• Press Tab or Shift+Tab in text to denote different levels© CCI Learning Solutions Inc. 14
  15. 15. Microsoft® Word 2010 Core Skills Learn the Skill (pp. 83-84) •In this exercise, you will learn how to apply a multilevel numbering list to text in the Staff Agenda document. •You will need the Staff Agenda to complete this practice© CCI Learning Solutions Inc. 15
  16. 16. Microsoft® Word 2010 Core SkillsCreating Outlines• Useful to show progression in several levels of numbering• Outline feature is intended to help you organize sections or headings in a document• In Outline view, you can type topic headings and subheadings for a document.© CCI Learning Solutions Inc. 16
  17. 17. Microsoft® Word 2010 Core SkillsCreating Outlines• Word usually formats the first line with the Heading 1 style. Press Enter to create the heading. If you press the Tab key, you create a Level 2 heading.• Once you have typed an outline, you can easily modify it.© CCI Learning Solutions Inc. 17
  18. 18. Microsoft® Word 2010 Core SkillsCreating Outlines • To switch to Outline view: – On View tab, in Document Views group, click Outline; or – click Outline from View modes on Status bar© CCI Learning Solutions Inc. 18
  19. 19. Microsoft® Word 2010 Core SkillsCreating Outlines• To promote text to higher level, click Promote or press Shift+Tab• To demote text to lower level, click Demote or press Tab• To add text at same level, press Enter and type new text• To demote text to Body Text style level, click Demote to Body Text• To promote text to Heading 1 style level, click Promote to Heading 1© CCI Learning Solutions Inc. 19
  20. 20. Microsoft® Word 2010 Core SkillsCreating Outlines• To view or change level applied for current line, use Outline Level• Symbols at left of levels expand or collapse levels• Text between symbols is “family of text” – Click Move Up or Move Down to move family of text, or drag to new location Outline Level Move downMove Up© CCI Learning Solutions Inc. 20 Expand Collapse
  21. 21. Microsoft® Word 2010 Core SkillsCreating Outlines • Use Show Level to display only text at that level • Use Show Text Formatting to change display of text from formatted or regular • Use Show First Line Only to display only first line of multiple lines of text for level© CCI Learning Solutions Inc. 21
  22. 22. Microsoft® Word 2010 Core SkillsLearn the Skill (pp. 85-87)•In this exercise, you will create an outline for Nick Klassen to orgainize topics for discussion at the Staff Retreat.•You will open a new document to complete this practice© CCI Learning Solutions Inc. 22
  23. 23. Microsoft® Word 2010 Core Skills Sorting Text• Sorting arranges a list of words in ascending order (a to z) or in descending order (z to a).• You can also arrange a list of numbers in ascending order (smallest to largest) or descending order (largest to smallest).• Sorting is useful for putting lists of names or terms in alphabetical order.© CCI Learning Solutions Inc. 23
  24. 24. Microsoft® Word 2010 Core SkillsSorting Text• To sort text you must first select the text.• Click on the Home tab, paragraph group, Sort command to open the sort dialog box.• Choose what you wish to sort by – paragraphs or field names• Then choose the type you wish to sort – text, numbers, dates© CCI Learning Solutions Inc. 24
  25. 25. Microsoft® Word 2010 Core Skills Summary of Lesson 4 • understand what a tab stop • create bulleted or is numbered lists • recognize the different • create outline numbered types of tab stops lists • set tab stops on the ruler • customize lists as well as the Tabs dialog • work with multi-level lists box • create outlines • set leaders for tab stops • clear one or all tabs© CCI Learning Solutions Inc. 25
  26. 26. Microsoft® Word 2010 Core Skills Review Questions 1. Explain what a tab stop is and why you should use tab stops for aligning text. 2. When would you use the Tabs dialog box and how do you access it? 3. Why would you apply numbering to a list of items instead of using bullets? 4. Why would you set up a multilevel list? 5. Explain the purpose of the Promote or Demote features when working on an outline.© CCI Learning Solutions Inc. 26

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