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Word Lesson 8A Pictures
- 1. Microsoft® Word 2010 Core Skills Microsoft Office Word 2010 Lesson 8: Working with Illustrations Courseware #: 3240
- 2. Microsoft® Word 2010 Core Skills Lesson 8 Objectives • insert or modify pictures or • create, arrange and Clip Art enhance shapes • insert, modify and enhance • create a drop cap text boxes • insert and modify SmartArt • insert and modify WordArt diagrams objects © CCI Learning Solutions Inc. 2
- 3. Microsoft® Word 2010 Core Skills Inserting Pictures • Insert pictures from various sources and file formats • To insert picture, position cursor for picture and, on Insert tab, in Illustrations group, click Picture © CCI Learning Solutions Inc. 3
- 4. Microsoft® Word 2010 Core Skills Inserting Pictures • Word displays a dialog box to select the picture file • Navigate to where the picture is located & then insert it into the document © CCI Learning Solutions Inc. 4
- 5. Microsoft® Word 2010 Core Skills Learn the Skill (pp.156-157) •Open Staff Agenda. Save the file as Staff Agenda- Student © CCI Learning Solutions Inc. 5
- 6. Microsoft® Word 2010 Core Skills Inserting Clip Art • To insert clip art image, position cursor and on Insert tab, in Illustrations group, click Clip Art © CCI Learning Solutions Inc. 6
- 7. Microsoft® Word 2010 Core Skills Inserting Clip Art • Once you access the command to insert a clip art image, Word displays the Clip Art window – Search for: Enter text for specific clip art images – Results should be: Specify where to search for matching image – Include Office.com content: Include Office.com to find matches – Find more at Office.com: Go to Microsoft Clip Art and Media Web site to find matches – Hints for finding images: Displays Help window with information and tips for best results © CCI Learning Solutions Inc. 7
- 8. Microsoft® Word 2010 Core Skills Inserting Clip Art • To insert image in results list: – Click image in list, or – point at graphic and then click down arrow for graphic • To determine whether image is suitable, point cursor at image – ScreenTip appears with keywords as reference. © CCI Learning Solutions Inc. 8
- 9. Microsoft® Word 2010 Core Skills Learn the Skill (pp158-159) •Open Experiencing Antarctica. Save the file as Antarctica-Student © CCI Learning Solutions Inc. 9
- 10. Microsoft® Word 2010 Core Skills Manipulating Pictures • Once a picture has been inserted into a document, you can make changes to it – Change position or enhance appearance of graphics in document – To edit actual picture, must use dedicated graphic design program – Graphics inserted using in line with text layout • Image inserts with bottom of picture lining up with bottom of text line – Other layout option is floating image • Where text wraps around it © CCI Learning Solutions Inc. 10
- 11. Microsoft® Word 2010 Core Skills Manipulating Pictures • When the picture is selected, the Picture Tools ribbon appears © CCI Learning Solutions Inc. 11
- 12. Microsoft® Word 2010 Core Skills Manipulating Pictures Rotate • When image inserted, it is selected automatically • Image selected when small boxes and circles surround perimeter – Handles enable you to manipulate image – Green circular handle at top rotates image – Use handles to show picture selected or to adjust size Handles © CCI Learning Solutions Inc. 12
- 13. Microsoft® Word 2010 Core Skills Manipulating Pictures • Scale used in original picture maintained • Can resize and/or scale picture to any proportions – Drag horizontal handle to adjust height of picture – Drag vertical handle to adjust width of picture – Drag corner handles to adjust height and width proportionately at same time – To size proportionately from center, press Ctrl as you drag handle © CCI Learning Solutions Inc. 13
- 14. Microsoft® Word 2010 Core Skills Scaling the Picture • To resize to precise measurement, use Size dialog box – Under Picture Tools, on Format tab, in Size group, click Advanced Layout: Size Dialog box launcher – To change all settings to original, click Reset © CCI Learning Solutions Inc. 14
- 15. Microsoft® Word 2010 Core Skills Sizing Pictures • Use Reset Picture in Adjust group of Format tab to reset picture to original © CCI Learning Solutions Inc. 15
- 16. Microsoft® Word 2010 Core Skills Cropping the Picture • Cut certain portions of picture to affect height or width, fit to shape, or set options • To crop, select picture and then: – Under Picture Tools, on Format tab, in Size group, click Crop and then use appropriate crop handle, or – under Picture Tools, on Format tab, in Picture Styles group, click Format Shape Dialog box launcher, click Crop, and then in Crop area, enter crop measurements, or – under Picture Tools, on Format tab, in Size group, click arrow for Crop and then click Crop to Shape © CCI Learning Solutions Inc. 16
- 17. Microsoft® Word 2010 Core Skills Cropping the Picture • Use crop handles to decide what to cut • Portion being cropped appears in shadow as guide • Click feature to turn off © CCI Learning Solutions Inc. 17
- 18. Microsoft® Word 2010 Core Skills Rotating the Picture • Rotate pictures by 90o or set angle • Object rotates based on its center point • To rotate a picture, select it and then: – Drag green circular handle to rotate object, or – To rotate by 15 at a time, press Shift as you drag – under Picture Tools, on Format tab, in Arrange group, click Rotate, or – under Picture Tools, on Format tab, in Arrange group, click Rotate, More Rotation Options, and then in Rotation area, enter measurements © CCI Learning Solutions Inc. 18
- 19. Microsoft® Word 2010 Core Skills Rotating the Picture • To set 3-D effects: – Under Picture Tools, on Format tab, in Picture Styles group, click Picture Effects and then 3-D Rotation, or – click 3D Rotation Options © CCI Learning Solutions Inc. 19
- 20. Microsoft® Word 2010 Core Skills Wrapping Text Around a Picture • Default wrapping style is In Line with Text – On line of text so graphic moves with text • Change wrapping style so picture can “float” or position anywhere • To change text wrapping, select picture and then: – Under Picture Tools, on Format tab, in Arrange group, click Position, or – under Picture Tools, on Format tab, in Arrange group, click Wrap Text © CCI Learning Solutions Inc. 20
- 21. Microsoft® Word 2010 Core Skills Wrapping Text Around a Picture • Click More Layout Options showing advanced options © CCI Learning Solutions Inc. 21
- 22. Microsoft® Word 2010 Core Skills Moving a Picture • When moving In Line with Text graphic, looks like dragging text • When moving floating graphic, copy of image appears as you drag picture • Once picture moved, adjust by dragging on screen, or use arrow direction keys © CCI Learning Solutions Inc. 22
- 23. Microsoft® Word 2010 Core Skills Learn the Skill (p. 167-169) •Use the Antarctica- Student file. © CCI Learning Solutions Inc. 23
- 24. Microsoft® Word 2010 Core Skills Applying Quick Styles • Pre-designed effects to create mood • Under Picture Tools, on Format tab, in Picture Styles group – Use Picture Styles Gallery to affect look of picture – Live Preview available © CCI Learning Solutions Inc. 24
- 25. Microsoft® Word 2010 Core Skills Applying Quick Styles – Use Picture Border for border around picture – Use Picture Effects for special effect © CCI Learning Solutions Inc. 25
- 26. Microsoft® Word 2010 Core Skills Adjusting the Picture’s Color • To adjust picture clarity, under Picture Tools, on Format tab, in Adjust group, click Correction © CCI Learning Solutions Inc. 26
- 27. Microsoft® Word 2010 Core Skills Adjusting the Picture’s Color • To change picture color, under Picture Tools, on Format tab, in Adjust group, click Color © CCI Learning Solutions Inc. 27
- 28. Microsoft® Word 2010 Core Skills Adjusting the Picture’s Color • To apply artistic effect, under Picture Tools, on Format tab, in Adjust group, click Artistic Effect • Can also activate Format Picture dialog box to further customize © CCI Learning Solutions Inc. 28
- 29. Microsoft® Word 2010 Core Skills Compressing a Picture • Document with lots of pictures can grow quickly in file size • When compressing picture, also potentially reducing image resolution or quality, or permanently removing cropped areas • To compress picture, select it and then under Picture Tools, on Format tab, in Adjust group, click Compress Pictures © CCI Learning Solutions Inc. 29
- 30. Microsoft® Word 2010 Core Skills Learn the Skill •Use the Antarctica- Student file. © CCI Learning Solutions Inc. 30
Editor's Notes
- Pg 155Briefly introduce which topics will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
- Pg 156Objective 4.1This topic will likely be what students have been waiting for; promote this as where the fun begins with Word, and where students will see the power of Word to create professional looking documents that include more than just text.Discuss the difference between using pictures and clip art. Clip art does include photographs but you are still going through the Insert Clip Art task pane to find and use them, whereas this feature usually means you have the pictures stored on your local drive. Give the example of being able to add personal pictures that they’ve uploaded from their digital camera to the hard drive.Ensure the classroom has access to a location that everyone can go to find some pictures to insert; alternatively, have them use those provided with the student data disk.
- Pg 156Objective 4.1This topic will likely be what students have been waiting for; promote this as where the fun begins with Word, and where students will see the power of Word to create professional looking documents that include more than just text.Discuss the difference between using pictures and clip art. Clip art does include photographs but you are still going through the Insert Clip Art task pane to find and use them, whereas this feature usually means you have the pictures stored on your local drive. Give the example of being able to add personal pictures that they’ve uploaded from their digital camera to the hard drive.Ensure the classroom has access to a location that everyone can go to find some pictures to insert; alternatively, have them use those provided with the student data disk.
- Pg 157Objective 4.3Ensure you allocate enough time for this topic as students will want to start exploring once you introduce this option. This is more true once you show them Office.com online where they can find numerous other graphics.If the installation of Office was an upgrade, you will still have all the clip art you may have downloaded previously (look in your Pictures folder for the Microsoft Clip Organizer folder).
- Pg 157Objective 4.3Ensure you allocate enough time for this topic as students will want to start exploring once you introduce this option. This is more true once you show them Office.com online where they can find numerous other graphics.If the installation of Office was an upgrade, you will still have all the clip art you may have downloaded previously (look in your Pictures folder for the Microsoft Clip Organizer folder).
- Pg 157-158Objective 4.3In your demo for inserting clip art images, choose one that has a number of pictures so you can include a quick discussion of this menu. In most cases, students will just click the image to insert it automatically into the document. However, include in your discussion the benefits in this menu, such as using copy to collect a number of pictures into the Office Clipboard for insertion later into the document.As they look at the ScreenTip, mention how this shows the keywords that describe this image that can be used to search for similar images.
- Pg 159Objective 4.1, 4.3As soon as a picture is inserted, the Picture Tools ribbon appears (review contextual ribbons and also how they can tell which one is which – 2010 uses different colors to differentiate them). A demo you can do that combines the skills from Lesson 7 on tables and this is to have them insert a graphic into the table and have Word show both ribbons that are contextual and different colors.Students will become more excited at all the options that are now available for working with pictures. This goes beyond just changing the brightness and contrast of earlier versions. Office 2007 introduced Picture Styles which Microsoft has not changed in 2010, but the commands at the left of the Styles enables the user to become very creative with the image and not need a dedicated graphics program to apply artistic effects on the picture.
- Pg 159Objective 4.1, 4.3As soon as a picture is inserted, the Picture Tools ribbon appears (review contextual ribbons and also how they can tell which one is which – 2010 uses different colors to differentiate them). A demo you can do that combines the skills from Lesson 7 on tables and this is to have them insert a graphic into the table and have Word show both ribbons that are contextual and different colors.Students will become more excited at all the options that are now available for working with pictures. This goes beyond just changing the brightness and contrast of earlier versions. Office 2007 introduced Picture Styles which Microsoft has not changed in 2010, but the commands at the left of the Styles enables the user to become very creative with the image and not need a dedicated graphics program to apply artistic effects on the picture.
- Pg 159Objective 4.1, 4.3Before trying any of these tools, make sure students understand that the picture must be selected prior to making any changes. Just as with text, they may need to be reminded that unless the picture displays the handles, no changes will be made to the picture.You may want to try and control the pace when discussing handles, ensuring students are following you closely. Some students will get a head of you and try all the handles once they’ve tried one of them, and then find the picture is nothing like what the rest of the class is doing. Remind students how they can use Undo to reverse the last action so they can go back to where they were when the first started manipulating the picture.Alternatively, point out the Reset button which they can use at any time to reset the picture back to its original form.
- Pg 159Objective 4.1, 4.3Before trying any of these tools, make sure students understand that the picture must be selected prior to making any changes. Just as with text, they may need to be reminded that unless the picture displays the handles, no changes will be made to the picture.You may want to try and control the pace when discussing handles, ensuring students are following you closely. Some students will get a head of you and try all the handles once they’ve tried one of them, and then find the picture is nothing like what the rest of the class is doing. Remind students how they can use Undo to reverse the last action so they can go back to where they were when the first started manipulating the picture.Alternatively, point out the Reset button which they can use at any time to reset the picture back to its original form.
- Pg 160Objective 4.1, 4.3In all likelihood, students will change the size of a picture by dragging the appropriate handle, or by entering a measurement in the Size group of the Picture Tools ribbon. However, when more precise measurements or a scale factor is needed, the Size dialog box is needed.Provide examples of when you may want to change the scale instead of just the size, e.g., your graphics design person has asked you to set all pictures for a report at 75% as this maintains quality even though you have sized down the picture.Further to this discussion, ensure students understand that making a picture larger doesn’t always make it look better in the document. Depending on the picture, it may become more blurry or details can get lost. Even when you adjust the sharpness it may not change the picture, or not enough to keep it at a large size. The same problem can occur when you size a picture down as you will definitely begin to lose details.
- Pg 160Objective 4.1, 4.3Make sure students understand that sizing here refers only to the height or width of the picture; if they are thinking it will allow them to size the picture to only an item in the picture (such as a person), that task is handled by the Crop feature which is not as flexible as a dedicated graphics program. Word has enhanced this tool to allow for different shapes but you are still limited by the shape’s perimeter – you cannot do custom shapes such as tracing the outline of a flower with multiple petals.Provide examples of when you may want to resize a picture only horizontally or vertically, e.g., to make the shape taller in appearance or to stretch a picture. Discuss what proportionally means for those who may not quite understand this concept; you may to provide a demo that exaggerates the picture appearance when you resize it in one direction only.Try to include all the different methods to resize a picture with examples of when or why, e.g., resizing proportionally from the center means the picture stays in this location and the sizing occurs around the outside, saving you the time and effort to reposition the picture in the original location after the sizing.
- Pg 161Objective 4.1, 4.3Ensure students understand what it means to crop a picture. This feature has been enhanced since 2007 and now enables you to manipulate a picture more during a crop instead of just cropping horizontally or vertically.Using one of the pictures from your demo, have students try cropping more than just the background color so they can see how the final picture will appear. Discuss how this feature now also gives you a preview of the crop so you can see what will be cropped if you accept these changes. Include the visual clues for the handles to show you are in Crop mode and not just select mode.If one of the pictures in your demo is a person, you may want to set the demo to have them crop the picture to show just the person’s head and then crop it to a shape (such as a heart) so they can see how they can create a more customized picture using these options. This was much easier than inserting a picture as a fill to a shape (fewer steps) as with earlier versions.
- Pg 162Objective 4.1, 4.3See notes from the previous slide although you can use this slide as the main view when discussing or going through the demo together during the crop process.Mention how you can turn the Crop feature off by clicking the same button, or clicking elsewhere in the document.As a word of caution, have the students try cropping a picture and then try moving the picture while it is still in Crop mode. Click the Crop button or click anywhere in the document so they can see what changed. They should notice that they not have moved the cropped picture to a new location but instead have moved the picture within the crop frame, thereby setting up a different area to be cropped.
- Pg 162-163Objective 4.1, 4.3Be sure you have examples of when you might want to rotate a picture, e.g., appear as if there is a strong wind against the boat, the picture isn’t quite straight, the picture was saved in an upside down format, etc.Ensure your demo can show students what happens to a picture when you flip it horizontally or vertically. This can create a completely different effect than just angling the picture.More emphasis is placed on rotating a picture in the certification exam than flipping a picture.
- Pg 163Objective 4.1, 4.3Most people will likely use the Rotate button from the Arrange group to make any rotations. However, for more precise options, they will need the Format Picture dialog box. Alternatively, show students how they can further manipulate the picture by adding a 3-D effect.It isn’t necessary to spend a lot of time here but worth the time for a demo of how this can be done and the effect it has on the picture.
- Pg 165Objective 4.1, 4.3This feature will be of interest to students who want to know how to have the text wrap around the picture as typically seen in magazines or newspapers. They may have tried to make this happen before and weren’t able to figure it out.As you discuss In Line with Text versus another text wrapping style, ensure the students are following one of your demos and have them use the handles as a guide to which type of wrapping style is set with the picture currently. Students may not necessarily remember the terms but they will remember what happens when they try to move the picture (see slide 16). You may want to use a document with some text already in it where they can insert a picture to see what the default text wrapping style is and how an Inline graphic behaves.As you go through the different wrapping styles, provide examples of when you might want to use one style over another, e.g., Top and Bottom when you want to ensure the pictures always sits in an area of its own (text never wraps around it), have the logo move to the “background” and text flows in front of it, etc.
- Pg 164Objective 4.1, 4.3For more precise placements of pictures, students will need to use the Layout dialog box. It isn’t necessary to spend a lot of time here although it is worth introducing with your demo so they understand they can also customize this area.Be sure to mention there is an area for the wrapping option as well as to position the picture in a specific spot, if required.
- Pg 164-165Objective 4.1, 4.3Here’s where you can clearly demonstrate the difference between an inline or floating graphic – moving an inline picture should remind them of the dragging text. Use the visual clues for the cursor to your advantage to help them understand what is happening on the screen.Explain what the term “nudging” means as it will likely come up with advanced options they use with pictures for documents such as newsletters, proposals, manuals, etc.
- Pg 168-169Objective 4.1, 4.3Focus now shifts to the Picture Styles group and what options are available to affect the appearance of the picture. This is a good time to remind students about checking that the enhancements do not detract from the message of the document or the purpose of this picture in the document.As with many of the other features, the Live Preview is very advantageous to have so you can see how applying this style would affect the picture in this location of the document.You may want to include a discussion about how many effects you should have in a document – there is no one correct answer as this really is at the discretion of the user and the audience of this report. Some people like to stay consistent and use only one or two styles, while others use several, including mixing the styles on the same page.
- Pg 169Objective 4.1, 4.3These features should be used with discretion and added only when needed or it will truly enhance the picture more than with a simple style. There may be a fine line between what is considered a professional business document versus other types of audiences.Take a few moments to look quickly at each of the options within these features so students can decide how much enhancement is needed for the picture.
- Pg 170Objective 4.1, 4.3A new feature in Office 2010, this goes beyond a simple brightness and contrast effect. Point out how the first row aids in making the picture more sharp or in some cases, softens the picture. You can then adjust the brightness or contrast using the subsequent rows.Ensure students understand the difference between brightness and contrast: brightness means how much light or where the light is shining on the picture, whereas contrast is how dark or intense are the colors in the picture.Point out that the number or type of corrections available will vary with the picture. As well, the correction options vary if it is a clip art image:
- Pg 170Objective 4.1, 4.3This feature has been enhanced from earlier versions giving you more choices to adjust the color of the picture. Point out that the number or type of colors available will vary with the picture and this is not to change individual colors in the picture itself (need a dedicated graphics program to handle those tasks). As well, the color options vary if it is a clip art image:
- Pg 171Objective 4.1, 4.3This feature is new and gives you more choices for applying effects to a picture. Effects are not available for clip art images.Take note that while the artistic effects are the same, some are more noticeable depending on the picture.
- Pg 171Objective 4.1, 4.3This is rapidly becoming more important with more collaboration and sharing documents between people. If documents have a lot of pictures, especially after applying numerous effects to them, the larger the document can become and not be able to be e-mailed or displayed in other delivery mediums such as an intranet, a Web page, or just being viewed on a computer system.Ensure students understand the downside of compressing a picture and how it can affect the quality of the picture. In a situation where the quality must stay high for the pictures, encourage students to reduce the size of the picture using a dedicated graphics design program instead of this option. These types of programs are designed with numerous options to keep the quality intact but make the picture sizes smaller so they can also keep a document’s file size small.Where possible, try to have copies of documents where the pictures have been compressed and how they appear in the different resolutions. Alternatively, be prepared to discuss the differences and preferences when changing the resolution. For example, if you can’t send a contract with a signature via email to someone, you can likely get away with a smaller resolution for the signature picture as the person may only want to see an actual signature and not use it in another purpose. Alternatively, if the document is going to be shared on the company intranet, you may want to keep the resolution of the picture to ensure everyone can see the details of the product you’re selling.