Powerpoint Dos & Donts

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Powerpoint Dos & Donts.

Yogesh Goel
http://yogeshgoel.blogspot.com
http://123net.blogspot.com

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Powerpoint Dos & Donts

  1. 1. PowerPoint Dos and Don’ts
  2. 2. Graphic Design Issues <ul><li>Use Contrasting Colors </li></ul><ul><li>Use Readable Fonts </li></ul><ul><li>Limit Text Per Slide </li></ul><ul><li>Use Bright Background Colors </li></ul><ul><li>Use Simple Muted Background Images </li></ul><ul><li>Avoid Excessive Motion </li></ul><ul><li>Eschew Cutesy Sounds </li></ul>
  3. 3. Technical Issues <ul><li>PowerPoint File Size </li></ul><ul><li>Don’t work off of a floppy disk </li></ul><ul><li>Images – compress outside of PowerPoint </li></ul><ul><li>Audio – embedded or linked </li></ul><ul><li>Video – always linked </li></ul><ul><li>Using PowerPoint on the Web </li></ul>
  4. 4. Pedagogy Issues <ul><li>Giving out your PowerPoints: yes or no? </li></ul><ul><li>Not just a lecture tool--can be used as a prompt with group discussions </li></ul><ul><li>Can be used to keep record of group brainstorming </li></ul><ul><li>Don’t overpace your presentations </li></ul>
  5. 5. Graphic Design Issues
  6. 6. Use Contrasting Colors Good Good Bad Good Bad ! Good Bad Good Bad Good
  7. 7. Use Readable Fonts <ul><li>San Serif fonts are most legible on screen </li></ul><ul><li> </li></ul><ul><li>’ </li></ul><ul><li> </li></ul><ul><li>Serif fonts can be used but are harder to read especially from the back of the room </li></ul><ul><li>Not all computers have the same fonts </li></ul>
  8. 8. Limit Text Per Slide <ul><li>Large font size increases legibility and forces the issue of limiting text per slide </li></ul>
  9. 9. Use Bright Background Colors <ul><li>To sleep perchance to dream… </li></ul><ul><li>Dark background colors with the lights off makes it hard to take notes and easy to sleep </li></ul><ul><li>Light background colors make it easier to take notes and harder to sleep </li></ul><ul><li>Think about trying to find your seat at the movies…in a night scene or day scene </li></ul>
  10. 10. Use Simple Muted Background Images
  11. 11. Avoid Excessive Motion <ul><li>When your slides have too much motion </li></ul><ul><li>The point your are trying to make </li></ul><ul><li>Can get lost </li></ul><ul><li>In all of the commotion </li></ul>
  12. 12. Eschew Cutesy Sounds <ul><li>I can’t even bring myself to make an annoying sound to go here. </li></ul><ul><li>‘ Nuf said </li></ul>
  13. 13. Technical Issues
  14. 14. PowerPoint File Size <ul><li>PowerPoints can be very small if there are no images, or sounds or video </li></ul><ul><li>PowerPoints can be huge if you insert uncompressed images </li></ul><ul><li>PowerPoints can be small if you insert compressed images </li></ul><ul><li>Local computer use file size is not an issue as long as you can transport the file </li></ul><ul><li>Web access file size is a huge issue 1mb = 5 minutes download on a modem </li></ul>
  15. 15. Don’t work off of a floppy disk <ul><li>Microsoft Office files automatically make a backup as you work—this backup is the same size as your file </li></ul><ul><li>You need file size x 2 available on your working drive </li></ul><ul><li>Largest file possible reading and writing from floppy is 700kb when this is exceeded the crash is often unrecoverable </li></ul><ul><li>Floppy disks are prone to lose data independent of all else </li></ul>
  16. 16. Images – compress outside of PowerPoint <ul><li>PowerPoint does not compress images </li></ul><ul><li>Work in some other graphics package to compress your images before inserting them into PowerPoint </li></ul><ul><li>Microsoft has a tool for Windows XP called Image Resizer which will allow you to compress your images </li></ul><ul><li>The Gnu Image Manipulation Program will let you compress and edit your images this is open source software and is available for free </li></ul>
  17. 17. Audio – embedded or linked <ul><li>Small audio clips will automatically be imbedded in PowerPoint </li></ul><ul><li>Large audio clips will be linked </li></ul><ul><li>Be sure to include linked clips when transferring a PowerPoint with externally linked files otherwise your presentation will lack that which will not exist on the computer to which the presentation has been transferred </li></ul>
  18. 18. Video – always linked <ul><li>PowerPoint can run video </li></ul><ul><li>PowerPoint links to video move the video with the PowerPoint </li></ul><ul><li>Make sure the computer to run the presentation has the codec to run the video </li></ul><ul><li>Test the PowerPoint before hand to avoid fix or be aware of problems </li></ul>
  19. 19. Using PowerPoint on the Web <ul><li>Small PowerPoint files can be linked directly </li></ul><ul><li>Export to HTML doesn’t do a good job—proprietary XML in frames which is not ADA compliant </li></ul><ul><li>UNCW official solutions </li></ul><ul><li>OpenOffice can read and write PowerPoint files it creates clean HTML and is easy to use (open source) </li></ul><ul><li>PDF files are a viable alternative </li></ul><ul><ul><li>Adobe Acrobat </li></ul></ul><ul><ul><li>PDF Creator (open source) </li></ul></ul><ul><ul><li>Open Office (open source) </li></ul></ul>
  20. 20. Pedagogy Issues
  21. 21. Giving out your PowerPoints: yes or no? <ul><li>Personal preference </li></ul><ul><li>Concerns over class attendance </li></ul><ul><li>Learning requires multiple passes at information </li></ul><ul><li>Don’t undervalue your “performance” as a lecturer </li></ul>
  22. 22. Not just a lecture tool--can be used as a prompt with group discussions <ul><li>Make a slide that poses a question and have the next slide answer the question </li></ul><ul><li>Can make slides that have multiple choice question and link to correct/incorrect answers with explanations </li></ul>
  23. 23. Can be used to keep record of group brainstorming <ul><li>Remember the same program that presents was used to create </li></ul><ul><li>Seek input and record </li></ul><ul><li>Post to the web as a record of class conversation </li></ul>
  24. 24. Don’t over pace your presentations <ul><li>Once you have all of your information clear in your head and down on slides it is easy to tear through at a breakneck pace </li></ul><ul><li>Nervous presenters go too fast </li></ul><ul><li>Check your audience for comprehension </li></ul><ul><li>Let their note taking hands have a little rest </li></ul><ul><li>Include time for discussion </li></ul>
  25. 25. Contributors <ul><li>Dr. Charles Ward </li></ul><ul><li>Dr. James Reeves </li></ul><ul><li>Dr. Russ Herman </li></ul><ul><li>Dr. Gabriel Lugo </li></ul><ul><li>Dr. Ron Vetter </li></ul><ul><li>Shane Baptista </li></ul>

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