Presentation at the 2015 CAUL Research Repositories Community Event In this presentation I outlined the Digital Asset Management System (DAMS) policy framework and the strategy for developing staff capacity around the curation of digital objects.  Usually Institutional Repository (IR) requirements are focused on access rather than curating the files.  This is why University of Otago Library is developing a DAMS to curate digital objects, using Fedora Commons / Islandora rather than DSpace (currently used for our IR).  The biggest challenge with establishing this type of repository is not technical, but about making sure staff become skilled in areas such as the Open Archival Information System (OAIS) reference model.  The pilot (Marsden Online Archive https://marsdenarchive.otago.ac.nz/ repository) made accessible the Church Missionary Society letters and journals of the Reverend Samuel Marsden and other nineteenth century missionaries to support the Digital Humanities.  The next stage will extend Fedora Commons / Islandora to curate further unique Library collections.

1. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides …… CC BY
2015 CAUL Research Repositories Community Event

2. Curation
Digital curation involves maintaining,
preserving and adding value to digital research
data throughout its lifecycle (DCC a).
Key challenge for digital curation is
technological obsolescence.

3. Digital Asset Management System
Access
Curation

4. Collections
Files on the Server 4.5 TB
Archives & Manuscripts
10,000 + linear metres
Pictures
17,000 + works
Photographs
2 million +
Published Collections
1.7 million +
(monograph & serials)
Maps
14,000 + items
Ephemera
300 + linear metres Music & sound
16,000 + items
Posters
17,750 items
Special Collections
32,000 + volumes
Physical Thesis
14,000 +
E-Thesis
2,700 + (2010- )
OUR Archive
4,600 + items (140GB)
Marsden Online Archive
4330 digital objects, 1.1 GB (books + pages) OUR Heritage 3,700 + items
Incunabula
40 + pre-1501 prints

5. Key elements of the DCC Curation Lifecycle Model (CC BY DCC b)

6. Cornell University three-legged stool model for digital asset management (CC BY JISC KeepIt Project)

7. Building our capacity
Technology, Organisation, and
Resources

8. Technology
• OUR Archive  DSpace (from ePrints) [2009]
• OUR Heritage  Omeka (from Filemaker) [2012]
• Marsden Online Archive  Islandora [2014]
– Islandora, Fedora Commons, Drupal, Solr and
FedoraGsearch.
• DAMS  Islandora [2015 – ]
– Islandora, Fedora Commons, Drupal, Solr and
FedoraGsearch.

9. Organisation and Resources
Authors
Administration
Development
OUR
Archive

10. Researcher
Requirements
Metadata
Generation Digitisation
Development
Marsden
Online
Archive

11. Building our understanding
Curating digital objects

12. Digital object
Subbarao, Srikanth. (2011). Renewable Energy Projects under the
Clean Development Mechanism (CDM) (Thesis, Doctor of Philosophy).
University of Otago. Retrieved from http://hdl.handle.net/10523/612

13. Digital object relationships
Easterbrook-Clarke, Luke. H. (2011). The Alpine Fault Zone Along the
Waitangi-taona River, West Coast, New Zealand (Thesis, Master of Science).
University of Otago. Retrieved from http://hdl.handle.net/10523/1693

14. Digital object derivatives
Barry, James. Letter to Reverend Josiah Pratt. 7 December 1820. Marsden
Online Archive. Last modified October 6, 2014.
http://www.marsdenarchive.otago.ac.nz/MS_0498_103

15. Building our framework
Digital Asset Management /
Curation Framework

16. Infrastructure:
Open Archival Information System

17. Organisation: Strategy
• Collection Management
– Collection Development Policies
• Protocols
– Parameters, procedures and processes
• Standards
– File formats
– Metadata schema

18. Workflows: Ingest Processes

19. Managed Digital Objects

20. Building our sustainability
Document, business as usual
(handover) and evaluate

21. Digital Asset Management System
I
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t
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a
t
e
d

22. References
• JISC KeepIt Project. (2010, January 28). AIDA and Institutional wobbliness.
Retrieved October 30, 2015, from
http://blog.soton.ac.uk/keepit/2010/01/28/aida-and-institutional-wobbliness/
• DCC (n.d.) [a]. DCC Curation Lifecycle Model. Retrieved October 28, 2015, from
http://web.archive.org/web/20151028221802/http://www.dcc.ac.uk/resources/c
uration-lifecycle-model
• DCC (n.d.) [b]. What is digital curation? Retrieved October 30, 2015, from
http://web.archive.org/web/20151030001736/http://www.dcc.ac.uk/digital-
curation/what-digital-curation
• Gibbs, V. (2014, November 25). Mining Marsden: The four pieces of the puzzle.
Session presented at National Digital Forum in Museum of New Zealand Te Papa
Tongarewa, Wellington. Access recording:
https://www.youtube.com/watch?v=FSkZg4Isk0M
• Poppen. (2010, March 31). OAIS modellen. Retrieved October 30, 2015, from
https://commons.wikimedia.org/wiki/File:OAIS-.gif

23. Thank you Development Team!
Emmanuel Delaborde, Hailing Situ, Ed Liddle,
Merrin Brewster, Gillian Elliot , Michel de Lange,
Shahne Rodgers

24. Thank you University of Otago Library!
Howard Amos, Amanda Mills, Anna Blackman,
Helen Brownlie, John Hughes, Paula Hasler,
Richard Munro, Sarah Snelling, Sonya
Maclaurin…
Plus Richard White
…and all staff supporting the Digital Asset
Management project.

25. Thank you network!
Special mention to:
• Joseph, Amy, Moran, Jess, & Rosin, Leigh. (2015,
October 12). Digital Curation and Preservation.
Pre-conference Workshop at National Digital
Forum in Museum of New Zealand Te Papa
Tongarewa, Wellington.
Plus Andrea Schweer, Michael Parry, my Otago
National Digital Forum (NDF) Regional community…

26. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides …… CC BY
2015 CAUL Research Repositories Community Event