Event: LIANZA Otago Southland Weekend School, 14 February 2016 in Oamarau
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Abstract
In this presentation I will outline the University of Otago Library strategy for building staff capacity around (a) the curation of our digital objects, (b) the development of a Digital Asset Management System (DAMS), and (c) the establishment of a Curation Framework policy. With attention shifting from access (the usual focus of digital collection requirements) to curation, the University of Otago Library is now investing in developing a DAMS to curate digital objects using Fedora Commons / Islandora software, rather than other software which is currently in use (e.g. DSpace and Omeka).
The biggest challenges with establishing this type of digital collection are not technical. Instead key challenges include establishing robust business procedures, adhering to international standards, and ensuring staff across the Library become skilled in areas such as the Open Archival Information System (OAIS) reference model. The pilot (Marsden Online Archive https://marsdenarchive.otago.ac.nz/ repository) made accessible the Church Missionary Society letters and journals of the Reverend Samuel Marsden and other nineteenth century missionaries to support the Digital Humanities. The next stage is to extend Fedora Commons / Islandora to curate further unique Library collections.
Python Notes for mca i year students osmania university.docx
Going beyond access to curation
1. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides CC BY
LIANZA Otago Southland Weekend School 2016 in Oamaru
2. My journey to understanding
Digital Curation
My questions and what I have realised
3. I want to know
If you were at work could you
answer the following questions?
4. Your collections
How many:
1.Items are in your physical collection?
1.Items in your digital collections?
1.Files sitting on your server (or a carrier)?
→ How many types or formats?
4
5. Missing or damaged items
How do you know when:
1.Items are missing or damaged?
1.Files are missing or damaged?
→ How do you record it?
5
6. Duplication and deselection
How do you know if there are:
1.Duplicate items in your physical collection?
1.Duplicate files sitting on a server?
→ How do you select the one to keep?
6
7. Digital Curation
“Digital curation involves
maintaining, preserving and
adding value to digital objects
throughout their lifecycle”(DCC a).
7
12. University of Otago Collections
Files on the Server 4.5 TB
Archives & Manuscripts
10,000 + linear metres
Pictures
17,000 + works
Photographs
2 million +
Published Collections
1.7 million +
(monograph & serials)
Maps
14,000 + items
Ephemera
300 + linear metres Music & sound
16,000 + items
Posters
17,750 items
Special Collections
32,000 + volumes
Physical Thesis
14,000 +
E-Thesis
2,700 + (2010- )
OUR Archive
4,600 + items (140GB)
Marsden Online Archive
4330 digital objects, 1.1 GB (books + pages)
OUR Heritage 3,700 + items
Incunabula
40 + pre-1501 prints
12
13. Adapted from ‘Key elements of the DCC Curation Lifecycle Model’ (CC BY DCC b)
http://www.dcc.ac.uk/resources/curation-lifecycle-model
What do we focus on?
13
21. Digital Object
Simple digital objects -- discrete digital items
text files, image files or sound files, along with
their related identifiers and metadata
OR
Complex digital objects -- discrete digital objects
made by combining a number of other digital
objects, such as websites
(DCC a).
21
22. I want to know
Can you select the most important file
within a digital object?
23. Digital object
Subbarao, Srikanth. (2011). Renewable Energy Projects under the
Clean Development Mechanism (CDM) (Thesis, Doctor of Philosophy).
University of Otago. Retrieved from http://hdl.handle.net/10523/612
23
24. Digital object - relationships
Easterbrook-Clarke, Luke. H. (2011). The Alpine Fault Zone Along the
Waitangi-taona River, West Coast, New Zealand (Thesis, Master of Science).
University of Otago. Retrieved from http://hdl.handle.net/10523/1693
24
25. Digital object - derivatives
Barry, James. Letter to Reverend Josiah Pratt. 7 December 1820. Marsden
Online Archive. Last modified October 6, 2014.
http://www.marsdenarchive.otago.ac.nz/MS_0498_103
25
27. Organisation: Strategy
• Protocols (rules)
– Collection Management, Parameters, procedures and
processes
•Protocol 1: Digital objects ingested into the DAMS
are covered by the Library’s Collection
Development Policies.
• Standards (internationally)
– File formats
– Metadata schema
27
30. References
• JISC KeepIt Project. (2010, January 28). AIDA and Institutional wobbliness. Retrieved October
30, 2015, from http://blog.soton.ac.uk/keepit/2010/01/28/aida-and-institutional-
wobbliness/
• DCC (n.d.) [a]. DCC Curation Lifecycle Model. Retrieved October 28, 2015, from
http://web.archive.org/web/20151028221802/http://www.dcc.ac.uk/resources/curation-
lifecycle-model
• DCC (n.d.) [b]. What is digital curation? Retrieved October 30, 2015, from
http://web.archive.org/web/20151030001736/http://www.dcc.ac.uk/digital-curation/what-
digital-curation
• Gibbs, V. (2014, November 25). Mining Marsden: The four pieces of the puzzle. Session
presented at National Digital Forum in Museum of New Zealand Te Papa Tongarewa,
Wellington. Access recording: https://www.youtube.com/watch?v=FSkZg4Isk0M
• Grandmont, Jean-Pol. (2006, 11 January). A traditional bookbinder at work. Retrieved
February 10, 2016, from
https://en.wikipedia.org/wiki/Bookbinding#/media/File:Relieur_JPG01.jpg
• Poppen. (2010, March 31). OAIS modellen. Retrieved October 30, 2015, from
https://commons.wikimedia.org/wiki/File:OAIS-.gif
30
31. Thank you Development Team!
Emmanuel Delaborde, Hailing Situ, Ed Liddle,
Merrin Brewster, Gillian Elliot , Michel de Lange,
Shahne Rodgers
31
32. Thank you University of Otago Library!
Howard Amos, Amanda Mills, Anna Blackman,
Helen Brownlie, John Hughes, Paula Hasler,
Richard Munro, Sarah Snelling, Sonya
Maclaurin…
Plus Richard White
…and all staff supporting the Digital Asset
Management project.
32
33. Thank you network!
Special mention to:
• Joseph, Amy, Moran, Jess, & Rosin, Leigh. (2015,
October 12). Digital Curation and Preservation.
Pre-conference Workshop at National Digital
Forum in Museum of New Zealand Te Papa
Tongarewa, Wellington.
Plus Andrea Schweer, Michael Parry, my Otago
National Digital Forum (NDF) Regional community…
33
34. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides …… CC BY
LIANZA Otago Southland Weekend School 2016 in Oamaru
Editor's Notes
Title: “Going beyond digital access to curation”
Abstract:
In this presentation I will outline the University of Otago Library strategy for building staff capacity around (a) the curation of our digital objects, (b) the development of a Digital Asset Management System (DAMS), and (c) the establishment of a Curation Framework policy. With attention shifting from access (the usual focus of digital collection requirements) to curation, the University of Otago Library is now investing in developing a DAMS to curate digital objects using Fedora Commons / Islandora software, rather than other software which is currently in use (e.g. DSpace and Omeka).
The biggest challenges with establishing this type of digital collection are not technical. Instead key challenges include establishing robust business procedures, adhering to international standards, and ensuring staff across the Library become skilled in areas such as the Open Archival Information System (OAIS) reference model. The pilot (Marsden Online Archive https://marsdenarchive.otago.ac.nz/ repository) made accessible the Church Missionary Society letters and journals of the Reverend Samuel Marsden and other nineteenth century missionaries to support the Digital Humanities. The next stage is to extend Fedora Commons / Islandora to curate further unique Library collections.
Resources
Photo by Allison Brown CC BY SA https://www.flickr.com/photos/behinddreaming/12004744756/in/album-72157641421888015/
Curation - maintain, preserve & add value to collections What is a digital object and how does one curate it?
Above funnel
Collection Development policies cover (including IR policy). Collections include http://www.otago.ac.nz/library/hocken/; http://www.otago.ac.nz/library/specialcollections/; http://www.otago.ac.nz/library
Below funnel
Digital Collections and Digital Objects stored on the Digitisation Volume (server)
Resources
Statistics
Alma (22 October 2015)
Marsden Online Archive, OUR Heritage and OUR Archive (27 October 2015)
Hocken Accommodation 2013 report
Digitisation Volume server (22 October 2015)
Pictures – framed on racks: 1900 works 810 linear metres
Pictures – on shelves and in cabinets: 15500 works on 682.7 linear metres
Pictures – rolled an 3D: 80 linear metre
NOTE: Breakdown – What are we focusing on with our Digital Collections, and what more do we need to do?
The whole lifecycle and what do we need to do to manage this? http://www.dcc.ac.uk/resources/curation-lifecycle-model
Treat our digital assets the same way we treat our physical collections. Pick the tools we need to accomplish digital curation.
Can we state with any certainty that our repositories are trustworthy, i.e. Legal Deposit with the National Library
Key for Trusted Repository: Community standards, Commitment, Management, Resources, Infrastructure, Protection & Documentation (NDF 2015 Digital Curation & Preservation workshop)
Resource
DCC Curation Lifecycle Model. (n.d.). Retrieved October 28, 2015, from http://web.archive.org/web/20151028221802/http://www.dcc.ac.uk/resources/curation-lifecycle-model
Find Balance in order to Be Sustainable
Resources
Technology
Organisation
To curate (looking after) all our digital assets we needed to build our capacity that balances the technology, our organisation commitment and the resources we need to invest.
Resource
Image
JISC KeepIt Project. (2010, January 28). AIDA and Institutional wobbliness. Retrieved October 30, 2015, from http://blog.soton.ac.uk/keepit/2010/01/28/aida-and-institutional-wobbliness/
Concept
Cornell University and McGovern, Nancy. (2003). DPM Workshops: Where to Begin? Retrieved October 28, 2015, from http://web.archive.org/web/20151028205338/http://www.dpworkshop.org/dpm-eng/conclusion.html
http://www.dpworkshop.org/dpm-eng/conclusion.html
It is not about one software application over another: DSpace Vs Islandora
It is about what meets the requirements → Islandora meets the needs of Marsden and the DAMS
Access: Digital Collections
DSpace → OUR Archive https://ourarchive.otago.ac.nz/
Omeka → OUR Heritage http://otago.ourheritage.ac.nz/
Islandora → Marsden Online Archive https://marsdenarchive.otago.ac.nz/
Curation:
Islandora → DAMS
Comparison
2012: Digital Initiatives Librarian, IRR Technical Specialist and repository administrators
2015: Digital Services Coordinator, Technical Support, Developers x2 and repository administrators
Allison Brown, Amanda Mills, Ann Parsonson, Anna Blackman, Barbara Taylor, Charlotte Brown, Emmanuel Delaborde, Gordon Parsonson, James Smithies, John Hughes, Hailing Situ, Howard Amos, Melissa Wells, Michel de Lange, Richard Munro, Shahne Rodgers, Sharon Dell, Sonya Maclaurin, Sydney Shep, Tony Ballantyne, Vanessa Gibbs…
…and all of the Library staff who have helped to free up our time to work on Marsden.
December 2014 marked 200 years since Marsden’s first sermon. The Marsden Online Archive was created to coincide with these bicentenary celebrations. The Archive makes Marsden letters and journals, as well as those of other missionaries, available to the public. In order to have the collection online by December, we had to limit the initial scope, to documents from the period of 1808 to 1823, which coincides with the arrival of Henry Williams. This totalled 599 letters and journals. This first iteration is a pilot, which has created a model that can be used to add additional material.
Resource
Gibbs, V. (2014, November 25). Mining Marsden: The four pieces of the puzzle. Session presented at National Digital Forum in Museum of New Zealand Te Papa Tongarewa, Wellington. Access recording: https://www.youtube.com/watch?v=FSkZg4Isk0M
… More about the Mining Marsden project and the online archive https://storify.com/OtagoLibrary/marsden-online-archive
Files → What is a digital object = files + metadata
Examples
Thesis with spreadsheet --> Screen shot Files + Download stats
Thesis with Zip file, include break down...
Marsden Online Archive
IR – cannot decide what is the most important part of a thesis to preserve
OUR Archive – Cannot replicate the structure of the content and how it connects to different sections of a thesis
Many components make up a digital object.
This is a single digital object / page
“Protocol 1) Digital objects ingested into the DAMS are covered by the Library’s Collection Development Policies.”
Deciding
What we must and can curate – appraise what is ingested
How we will curate – ingest, preserve, store, transform
METS
Our link between the multiple metadata standards
IDEA: What workflows… what should I say?
A day in the life of the DAMS…
Next
Marsden and DAMS
Fedora 4
Evaluating
DSpace and Islandora for the Institutional Repository
Omeka and Islandora for open access digital collections
Next
Evaluating
DSpace and Islandora… → Institutional Repository
Omeka and Islandora… → Open access digital collections
Access: Digital Collections
DSpace → OUR Archive https://ourarchive.otago.ac.nz/
Omeka → OUR Heritage http://otago.ourheritage.ac.nz/
Islandora → Marsden Online Archive https://marsdenarchive.otago.ac.nz/
Curation:
Islandora → DAMS
Title: “Going beyond digital access to curation”
Abstract:
In this presentation I will outline the University of Otago Library strategy for building staff capacity around (a) the curation of our digital objects, (b) the development of a Digital Asset Management System (DAMS), and (c) the establishment of a Curation Framework policy. With attention shifting from access (the usual focus of digital collection requirements) to curation, the University of Otago Library is now investing in developing a DAMS to curate digital objects using Fedora Commons / Islandora software, rather than other software which is currently in use (e.g. DSpace and Omeka).
The biggest challenges with establishing this type of digital collection are not technical. Instead key challenges include establishing robust business procedures, adhering to international standards, and ensuring staff across the Library become skilled in areas such as the Open Archival Information System (OAIS) reference model. The pilot (Marsden Online Archive https://marsdenarchive.otago.ac.nz/ repository) made accessible the Church Missionary Society letters and journals of the Reverend Samuel Marsden and other nineteenth century missionaries to support the Digital Humanities. The next stage is to extend Fedora Commons / Islandora to curate further unique Library collections.
Resources
Photo by Allison Brown CC BY SA https://www.flickr.com/photos/behinddreaming/12004744756/in/album-72157641421888015/