Soft skills & effective communication skills

1. Soft Skills and Effective
Communication Skills

2. Workshop Contents
1. Introduction to ‘Soft Skills’
2. Effective Communication Skills.
Workshop Objectives

3. What do companies look for in candidates?

4. What do recruiters look for in a
candidate?
 Technical Skills
 Soft Skills

5. What are Technical Skills?

6. Technical Skills
Technical skills teach one how to meet
the expectations of the job.
It is not possible to survive in a job
without sound technical skills.

7. What are ‘Soft Skills’?

8. Soft Skills
‘Soft Skills’ are essentially people skills -the
non-technical, intangible, personality-
specific skills.
‘Hard skills’, on the other hand, are more
along the lines of what might appear on
your resume - your education, experience
and level of expertise.

9. What skills qualify as ‘Soft
Skills’?

10. Skills that qualify as soft skills
Communication
Skills – Oral &
Written
Analytical Thinking
Problem Solving Skills Leadership Skills
Team work
Interpersonal
Skills
Personal
Grooming
Initiative
Self Awareness
Conflict Resolution
Integrity
Creativity
Flexibility
Listening Skills
Diplomacy
Risk Taking
Skills
Ability to work
under pressure
Work Ethics
Commitment
AssertivenessTime Management

11. Soft skills are
The hardest to acquire
Impossible to practice
Unless these become habits

12. Importance of Soft Skills

13. Importance of soft skills
When it comes to skills other than technical,
the unanimous response from the industry is
communication skills and good
personality
(Manpower requirement findings)

14. Soft Skills Vs. Technical Skills
Which is more important?

15. Technical skills Vs. Soft Skills
Both technical and soft skills complement
each other and the balance between these
two is what makes a complete professional

16. Now let’s look at one of the most
important soft skill……

17. Effective Communication Skills

18. You can have brilliant ideas, but if you
can’t get them across, your ideas won’t
get you anywhere
Lee
Iacocca

19. Definition of Communication

20. Communication
Communication is a two
way process
Communication is the
transfer of information from
one person to another

21. Barriers of Communication

22. Barriers of Communication
 Physical factors
 Psychological factors
 Other factors

23. 3 rules of
Effective Communication

24. 3 Rules of Effective Communication
 Be clear in you own mind
about what you want to
communicate
 Deliver the message
clearly
 Ensure that the message
has been clearly and
correctly understood

25. Types of
Communication

26. Types of Communication
1) Verbal
2) Non-verbal

27. Golden rules of verbal communication

28. Golden Rules of Verbal
Communication
 Think before you talk
 Know your message
 Get to the point quickly
 Know the outcome you want from the conversation
 Practice the art of persuasion
 Plan in advance what you want to say
 Know something about the people you will be
talking to

29. How to communicate effectively?

30. How to communicate effectively?
1. Control fear
2. Establish eye contact with the listener
3. Find out what your listener wants
4. Listen carefully
5. Think before you talk
6. Have belief in your message
7. Use gestures effectively
8. Pause at the right place
9. Reiterate the major points
10. Avoid acronyms and jargon
11. Handle objections
12. Ask for feedback

31. Now let’s look at each one of
them in detail….

32. How to control fear
 Take a deep breath, relax and be yourself
 Focus on the
 Listener (not yourself)
 Message (not words)
 Success (not alternatives)
 Visualize a positive outcome
 Do your homework, know what you want to say
 Keep negative thoughts under control

33. Establish eye contact with the listener
 Very important to get feedback for non verbal
cues
 Helps you to adjust your conversation
according to the visual feedback you get
 For example, if you get a quizzical look, you
can clarify or ask questions to ensure proper
understanding by the listener

34. Find out what your listener wants
 Ask questions and listen to the responses
 Use open-ended questions
 Rephrase questions to ensure better
understanding
 Offer suggestions/alternatives for the listener to
evaluate
 Define terms to avoid misunderstanding

35. How to listen effectively
 The real art of verbal communication is
talking while listening
 Allow the other person to speak
 Respect the other person’s point of view
 Listen actively instead of only hearing

36. Think before you talk
 Improves the chance of persuading the other
person to your point of view
 Pause, think and consider what you want to say
 Choose appropriate words to communicate the
meaning clearly
 Decide the tone of your voice
 Decide the outcome of the conversation
 If possible, learn about your audience in advance

37. Have belief in your message
 The crux of successful communication
 Speak with conviction and passion
 Be as natural as you can be with your feelings,
body language and tone
 Show enthusiasm
 Avoid faking or putting on an act

38. Use gestures effectively
 Gestures are facial expressions, hand and
body movements used in communication
 They make the communication process
livelier
 They can be used to support or emphazie a
point

39. Reiterate major points
 Reinforces your main points and enables
information retention by the listener
 Know what you want to emphazise
 Reiterate it during the conversation in different
ways
 Ask the listener for feedback tactfully
 Frame questions to ensure that the listener has
understood your main points

40. Avoid acronyms and jargon
 Use acronyms sparingly as they might not be
understood by everybody
 If it has to be used, then define it and proceed
 Avoid jargon to ensure that you don’t exclude your
listener from the communication process
 If you have to use jargon, slow down speech and
look for visual feedback to ensure understanding
 Be sensitive to your listener’s ability to understand
your message

41. Handle objections
 To avoid future barriers in the communication
process
 Avoid quick judgements. Put yourself in the
other’s shoes.
 Be fair in handling objections.
 Understand that objections are not personal
attacks and are against a point being made
 Do not get emotional
 You can pre-empt an objection and support it with
your points

42. Ask for feedback
 To ensure that there is no confusion
 Ask general questions like “Am I making myself
clear?”
 Ask specific questions like “From what I
understand from our conversation….is that
right?”
 Give further explanation if there is any
misunderstanding

43. Implementing Effective
Communication

44. Implementing Effective Communication
 Choosing the right environment
 Using language appropriate to your audience
 Being balanced in your thinking
 Curtailing excessive use of humour
 Avoiding the usage of controversial language

45. Implementing Effective Communication
(Contd…)
 Being empathetic
 Being a good listener
 Not indulging in cross conversation
 Not arguing
 Not letting ego come in the way

46. How to be a better
communicator?

47. What you can do to be a better
communicator
 Increase your vocabulary
 Read – no shortcuts here
 Keep up-to-date with current events
 Read inspirational books
 Avoid audible pauses like “ah”, “er”, “um”
 Practice pronouncing words properly
 Speak neither too slowly nor too fast
 Watch the tone of your voice

48. What you can do to be a better
communicator (Contd…)
 Adjust the volume of your voice according
to the situation
 Get to the point quickly
 Use gender neutral language
 Illustrate with personal examples
 Be concise and simple

49. Simple tips that you can follow….

50. Simple tips to improve your English
communication skills
 Watch an English news channel everyday –
NDTV, Headlines Today, etc
 Pay attention to the way words are pronounced
 Helps to increase your general knowledge indirectly
 Read an English newspaper everyday
 if possible read loudly by locking yourself in a room
 Helps you to hear and understand how you pronounce
words
 Make it a point to speak to your friends/siblings
in English at home/college.
 Begin reading light fiction if you do not have the
habit of reading books.

51. Any Questions???

52. Thank You!