The State Library of NSW online collections accessible to clients across NSW - Jerelynn Brown
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The State Library of NSW online collections accessible to clients across NSW - Jerelynn Brown

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Presented at Reference @ the Metcalfe 17 May 2011

Presented at Reference @ the Metcalfe 17 May 2011

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  • Good morning and thanks for the opportunity to present information about the State Library’s Collection Development Policy for online resources and to let you know our current situation and our plans for the future. I will talk about the Library’s move online, our online resources accessible to clients throughout the state – these are the clients we share with you; and introduce you to the NSLA core set of e-resources. This initiative will impact on the clients we share. The number and range of high quality, purchased online resources accessible to people in the state is enormous and it will be interesting to see if working together we can find ways to minimise overlap and maximise breadth of coverage for our clients.
  • Our move to online resources is being driven by the requirements of our clients. Use surveys show that our clients prefer their information to be online, searchable, full-text, accessible from their place of choice, around the clock, 24/7 Other drivers for the state library include Collection Storage –Our Library, for example, is close to filling up and without intervention, that will happen in this decade NSLA projects including Collaborative Collections , Delivery & Open borders are about making content of all NSLA libraries more widely accessible There is no point having great content if we can’t make it accessible…and that will happen through more efficient delivery for print collections; and breaking down barriers between us to enable “seamless” use of online content Accountability / Best Practice – are we using government funding efficiently and effectively? Do we review and shape collections, updating and ensuring the most valuable information and resources are available for clients? Developments in thinking & professional practice Examples of collaborative initiatives internationally include preferring the use of full text digital surrogates –such as those in Hathi Trust, and Project Gutenberg and shared management of single copies of low use printed material in repositories.
  • We are shaping our printed collections and targeting Low use serials Serials that are duplicated through our licensed, readily-accessible online content, and Serials of limited interest to our clients that are held by another NSLA library. Working with our NSLA partners, in the Collaborative Collections Project, we Have agreed criteria for cancelling, keeping and relocating journals to minimise on duplication and retain last copies consistent with the policy framework and collection strengths of each Library Will pursue repatriation opportunities to ‘complete’ and strengthen collections where Libraries have existing strengths, and Our final step will be to prepare a Memorandum of Understanding to be agreed by the CEOS of all the NSLA Libraries.
  • Last year we changed the State Library’s collection development policy to specifically include a preference for online formats in the Library’s reference collections. The policy statement notes, “the library acquires online resources in preference to paper where practical” and goes on to say that “where licenses permit, (the Library) provides access to these free of charge to registered users of the State Library onsite and remotely. This policy change relates specifically to the reference collections, consisting largely of overseas material, and brings the Library into line with the National Library of Australia and the other State Libraries.
  • This slide shows what has happened at the State Library over the past four years as we acquire and provide an increasing amount of online content in our reference library for our clients. The dark red bars represent the dropping serial expenditure from nearly two million dollars in 06-07 to under a million dollars in 09-10; and this year we will expend around $800,000 dollars. The blue bars represent the rise in expenditure for online resources going from around half a million dollars in 06/07 to around a million dollars in 09-10. This graph was prepared before the final figures were in – the final figure was more than a million dollars expended on online resources in 09/10. The green bars show that rethinking our reference collections and moving online has provided extra funding to spend on original materials. Because of the different pricing models for printed and online information our clients have suffered no loss in their access to journals – in fact they now have access to more than twice as many titles online as in the print environment five years ago, and this includes both current issues and large back runs in many cases.
  • During the last 18 months the State Library has made as many as possible of its online resources accessible to clients across the state. These figures indicate that there is a lot of information accessible here and we work hard to develop it. As a research Library the State Library focuses on the needs of researchers in developing our suite of online resources. Initially, a major reason for selecting datasets was to ‘transfer’ our holdings from a print or microfilm resource to an online format. This has been a successful strategy and many suppliers give preferential pricing to clients who have supported the resource in other formats. For example, we purchased Early English Books on microfilm for more than 20 years. When we the online version, after negotiation we purchased at ~40% of the list price. The Library has a rigorous selection process and selections typically focus on collection strengths and high use areas. Once something is selected it is unlikely to be omitted from our suite of online resources. So if there is a small number of clients interested in an area, it may make sense to suggest they register at the SLNSW and use the online resources accessible there. We spend 75-80% of our online resources budget on subscriptions and use the remainder to purchase ‘perpetual access’ products to build up our research resources. At the end of each financial year we have a desiderata list of resources that have been evaluated and ranked by our selectors. If the exchange rate has been favourable, we can do well. You are very welcome to include a link to the State Library’s e-resource page on your website. Individuals will need to become registered clients of the State Library to be able to use the resources.
  • Now I would like to quickly list some of the key titles in our collection of online resources that I think may interest your clients the most. These are all things that may be accessed remotely from the State Library by our registered clients and most of these are perpetual access titles.
  • These reference resources can chew up funding and storage space – The OED for example or all the Cambridge histories and companions . Online formats add information and ease of use.
  • Library PressDisplay is a wonderful resource for current newspapers including around 1,100 titles in 40 or so languages. It includes today’s issues and back runs for 30 to 60 days. This category also includes datasets that are the only publicly accessible subscriptions outside academic libraries for fairly high level research databases, for example, LGBT or Lesbian, Gay, Bisexual and Transgender Life, so we maintain the subscriptions as they relate to collection strengths, even if they get less use than some of the others. Our usage statistics indicate that even relatively ‘low use’ resources are receiving significant use.
  • To become a registered client choose the heading ‘Using the Library’ then go to ‘Accessing items and information’ and finally, ‘Register to use the Library’ We sometimes have questions about how the databases can be used by your clients, so let me clarify: Anyone who is resident in NSW can become a registered client of the State Library of NSW. Any registered clients may use the resources at their place of choice, including public libraries or from home, 24 /7. As a library staff member, you may join the State Library yourself, for your own personal interests and research, but not as a conduit for your public library clients. If there is any question about this, please contact the Online & Licensing Librarian.
  • Finding our online resources will be easier when our new e-resources page goes up, but in the meantime click on the e-resources button. This will take you to …
  • Our e-resources page, where you can click on the link to ‘access databases from home’
  • And then you are at the point to start your search.
  • The NSLA Collaborative Collections project has developed a core set of e-resources for all NSLA Libraries. The aim is to provide the same experience for NSLA Library clients in / through all NSLA libraries. The NSLA e-resources consortium, was tasked with identifying and evaluating online resources to select a balanced core set of resources each state Library and the National Library should have 20 resources were selected across key subject areas and pricing was sought from suppliers Indicative cost was $2 million The NSLA Libraries agreed on a funding model or a way of splitting costs Implementation of first 9 products across all libraries in January 2012 – SLNSW already has these. The second group will be implemented 2013 The consortium is planning a rigorous evaluation process and the focus will be on value for money A national marketing plan is being prepared This project is intimately linked with the NSLA Open Borders project. The National Library has gone live with an exciting pilot along with release 4.0 of TROVE. 40 million article level records across 10 data sets from INFORMIT and GALE products will be incorporated into TROVE. The main feature of this release will be that registered clients of the State Library who are also registered with NLA will be able to link straight through from a search in TROVE to the full text licensed by the State Library – one more step towards the ‘seamless’ service we want to provide for our clients.
  • These are the titles in the first release of the core set in January 2012. As SLNSW already subscribes to these, the main difference for the State Library will be the marketing campaign. All except Ancestry will be made available to registered clients throughout the state. ( Ancestry is only available in the building at Macquarie street.)

The State Library of NSW online collections accessible to clients across NSW - Jerelynn Brown The State Library of NSW online collections accessible to clients across NSW - Jerelynn Brown Presentation Transcript

  • The State Library’s online collections accessible to clients across New South Wales
    • Use surveys show clients prefer :
    • Online, full text, accessible from place of choice, 24/7
    • Other drivers
    • Collection Storage
    • NSLA Projects: collaborative collections, delivery & open borders
    • Accountability / best practice
    • Developments in thinking & practice
    Clients drive move to online resources
    • Shaping printed collections
    • low use
    • online or other online content
    • held in another NSLA collection
    • Working with NSLA partners
    • Agreed guidelines for retention and disposal – last copy
    • Pursue repatriation opportunities to ‘complete’ and strengthen collections
    • Develop Memorandum of Understanding
    Progress …
  • Collection Development Policy
    • “ Online resources enable the Library to move beyond the traditional physical walls. The Library acquires online resources in preference to paper where practical and, where licences permit, provides access to these free of charge to registered users of the State Library onsite and remotely .”
    • .
  • Changing collection expenditure priorities
  • E-Resources
    • 264 individual databases
    • 312,000 + e-books and 43,000 + full text journals
    • 80% now accessible to registered clients across NSW
    • 74 additional databases accessible from home since last year
    • Predictable suite of resources
    • Rigorous selection means few cancellations
    • Mix of subscriptions / ‘perpetual access’
    • You are welcome to link to SLNSW e-resources
    • Early English Books Online
    • Eighteenth Century Collection Online
    • House of Commons Parliamentary Papers -18 th -21 st C
    • British Newspapers (17 th to 19 th C)
    • Times Digital Archive
    • ProQuest Historical Newspapers
    • Illustrated London News Historical Archive
    • JSTOR
    • Periodicals Archive Online
    Major research datasets
    • Oxford Reference Online
    • Oxford English Dictionary Online
    • Cambridge Companions / Cambridge Histories
    • Encyclopedia Britannica
    • Macquarie Dictionary / Thesaurus
    • World Book Online
    Reference resources
    • Proquest 5000
    • EBSCO Masterfile Premier / Academic Search Premier
    • Informit
    • HW Wilson (and backsets)
    • Health & Wellness Resource Centre
    • Literature Resource Centre
    • Library PressDisplay
    • ANZ Ref Centre
    • ANZ Newstand
    Current journals & newspapers
  • Becoming a registered client
  • Finding an online resource
  • Finding an online resource
  • Finding an online resource
  • NSLA core set of e-resources
    • NSLA e-resources consortium evaluated online resources
    • 20 resources selected; pricing sought
    • Indicative cost of $2 million
    • Funding model resolved
    • First 9 products January 2012
    • Rigorous evaluation process
    • Marketing plan
  • Products in the Core List of e-resources
    • Oxford Reference Online Premium
    • Austlit: the Australian Literature Resource
    • Ancestry Library Edition/ Plus
    • Company360 - Universe
    • Literature Resource Centre
    • Times Digital Archive, 1785-1985
    • Health & Wellness Reference Centre
    • Encyclopaedia Britannica Online
    • Informit Complete package