2016 BHL Program Director's Report. Martin R. Kalfatovic. BHL Open Partners' Meeting, Royal Botanic Gardens, Kew. London, 13 April 2016.

1. Martin R. Kalfatovic, BHL Program Director
Royal Botanic Garden, Kew | 13 April 2016
2016 BHL Program Director's Report

3. 2005 London

4. … 2006 in Washington …

5. … and 2016 back in London
& growing still in many ways!

6. Growth
New Members
American Museum of Natural History
BHL Australia
Cornell University
The Field Museum of Natural History
Harvard University Botany Libraries
Mayr Library of the Museum of Comp. Zoology
(Harvard University)
Library of Congress
Missouri Botanical Garden Library
BHL Singapore
BHL Mexico
Natural History Museum, London
The New York Botanical Garden
Royal Botanic Garden, Kew
Smithsonian Libraries
United States Geological Survey Libraries
University of Illinois

7. Growth
New Affiliates
Academy of Natural Sciences
BHL Africa
Chicago Botanic Garden
California Academy of Sciences
Internet Archive
MBLWHOI Library
National Agriculture Library
Natural History Museum, LA County
Naturalis Biodiversity Center
Smithsonian Institution Archives
Washington University

8. Growth
Collections
106,880 Titles
178,512 Volumes
48,866,284 Pages
172,188 Segments
165,303,853 Names

9. Growth
Collections
103,190 curated
images in the BHL
Flickr group

10. Growth
Collections
3.2 million BHL images in
the Internet Archive Flickr
Commons collection

11. Growth
Collections
3.2 million BHL images in
the Internet Archive Flickr
Commons collection

12. Growth
Collections
3.2 million BHL images in
the Internet Archive Flickr
Commons collection

13. Growth
Users: 2010-11 vs 2015-16^ 221.67%
1,174,169 vs 365,028

14. Growth
Page Views: 2010-11 vs 2015-16^ 76.44%
7,673,015 vs 4,348,712

15. Governance
Members Council

16. Governance
Members Council
Thank you,
Eric Chin!

17. Governance
Executive Committee

18. Governance
Secretariat

19. Governance
Secretariat
Program
Manager
Carolyn
Sheffield

Finances

Internal
Communication

Contract managment

Tech Advisors group

Grants management

Workshop managment

Program
Managment
Certificate

Emerging
Leadership
Development
Program

20. Governance
Secretariat
Collections
Manager
Bianca Crowley

Staff
communications

Internet Archive
liaison

Collection
development

Permissions

Database
quality

21. Governance
Secretariat
Outreach &
Communications
Manager
Grace
Costantino

External
communications

Public affairs
and media
relations

Social media
management

Graphic design

Outreach
material design

22. Operations
Committees & Groups

Membership
Committee

Staff Committee

Collections
Committee

Cataloging Group

Discovery Tools
Working Group

User Feedback
Working Group

23. Operations
2015 Staff Meeting

42 staff

21 institutions

2 days

3 countries

24. Operations
2015 Staff Meeting

25. Operations
Geographic challenges

26. Operations
Chrono challenges
http://www.xkcd.com/1335/

27. Operations
Training Workshops
Nairobi
September 2015

3 days

15 participants

11 institutions

Funded by JRS
Foundation

28. Operations
Training Workshops
Mexico City
December 2015

3 days

18 participants

8 institutions

Funded in part by
CONABIO

29. Operations
Training Workshops
Washington, DC
February 2016

3 days

7 participants

3 institutions

Funded by IMLS
Expanding Access
to Biodiversity
Literature grant

30. Operations
Staff Additions/Changes: EABL Team

31. Operations
BHL Orientation Sessions
Secretariat staff
hosted three
phone/Skype
orientation sessions
for new partners or
staff

Library of Congress

California Academy
of Sciences

Naturalis

32. Technology

33. Technology
Platform Migration

System isolation

Running at Smithsonian

Domain transfers

Secure login

34. Technology
Platform Migration
Live @ Smithsonian?
#FAIL
The first thing we do, let's kill all the lawyers
Henry VI, Part 2 Act 4, scene 2

35. Technology
Staff Changes: Tech Advisors

36. Technology
CY 2016 Priorities
CORE PLATFORM ACTIVITIES

Maintain daily operations of BHL; including completion of error resolution
reports;

Complete website migration to Smithsonian servers and run ongoing site
stabilization work to confirm successful migration;

Complete recommendation for incorporation of transcriptions into BHL;

Implementing full text search in the user interface;

Analyze requirements for implementing KBART (Knowledge Bases and
Related Tools) metadata standard (database and software changes to align
BHL metadata with KBART standard for use in external discovery tools) and
develop JATS (Journal Article Tag Suite) feed for same;

Incremental work to improve Macaw for all users;

Modifications to feedback form, auto-email, and related systems to simplify
Gemini workflow.

37. Technology
CY 2016 Priorities
PROJECT BASED WORK

Support Expanding Access to Biodiversity Literature (EABL) tech needs for
Admin Dash and Macaw; this will also include consultation on the potential
monographic de-dupper tool;

Analyze requirement and workflow for integrating crowdsourced tags into
BHL and impact on the user interface;

Work with GBIF staff and Oak Ridge National Lab on evaluation of
georeferencing of species information.

38. Finances

39. Finances
CY 2015 Dues Spending (actual)

40. Finances
CY 2016 Dues Spending Plan

41. Finances
CY 2015 Partner Contributions
$US 1.31 million
13.66 FTE

42. Finances
Secretariat & Technical: Smithsonian and MBG*
Secretariat (Smithsonian)
Salaries $360,697
Travel $15,615
Outreach $5,319
Total $381,631
Technical (MBG)
Database & System Management $174,590
Total Central Activities $556,221
* Activities not covered by BHL Dues

43. Finances
2006 – 2016 Grants Received
$US14.3 million
In the past 6 Months ...
Expanding Access to Biodiversity Literature (IMLS)
New York Botanical Garden | $846,457
BHL Field Notes: Hidden Collections (CLIR)
Smithsonian Libraries | $491,713
Librarians for the 21st Century (IMLS)
Museum of Comparative Zoology | $443,141

44. Finances
2006 – 2016 Grants Received (by year)

45. Finances
2006 – 2016 Grants Received (by Institution)

46. Outreach

47. Outreach

48. Outreach

49. Program Director Goals

Recruit and on board new Members and Affiliates

Launch and stabilize BHL website at Smithsonian

Incremental technical changes including full-text searching

Explore collaboration with BHL Egypt on technical matters

Implement User feedback management plan

Ensure the success of new projects e.g. EABL, Field Book
Project, and Librarians for the 21st Century

50. Program Director Goals

Begin planning for BHL Version 2

Improved discovery and BHL metadata

Continue to expand content and generate new
permissions for in copyright materials

Increase the awareness about BHL and our services,
especially to our primary audiences, scientists,
taxonomists and librarians

51. Yet another physical difficulty is
the task of assembling the library
and indexes which will enable the
student to work under proper
conditions…. the beginner must now
be prepared to spend liberally, or else
must establish himself in an institution
where a large library exists; if he work
by himself with only a few books, he
will have to confine himself to a very
narrow specialty indeed.
'The Limitations of Taxonomy' by J.M. Aldrich,
Science, April 22, 1927, vol. LXV, no. 1686,
p.381
In Conclusion

52. Sometimes the light's all shinin' on me
Other times I can barely see
Lately it occurs to me
What a long, strange trip it's been
“Truckin’” / (Hunter/Garcia)

53. Internet Archive Hero Award
Faring thee well now.
Let your life proceed by its own design.
Nothing to tell now.
Let the words be yours, I'm done with mine.
"Cassidy" / (Weir/Barlow)

54. Questions?
@UDCMRK