HCC Financial Report August 2014

1. Unaudited
Summary Operating Statements
For the Period
September 1, 2013 ‐ August 31, 2014
For the Meeting of the Board of Trustees ‐ October 7, 2014
for
Houston Community College System
&
Houston Community College Public Facility Corporation

2. Table of Contents
For the Period September 1, 2013 ‐ August 31, 2014
For the Meeting of the Board of Trustees
Houston Community College System
Memorandum Management Discussion & Analysis i
Fund Balances Fund Balance Statement 1
Operating Summary HCCS Unrestricted Revenue & Expenditures 2
Auxiliary Sources and Uses of Auxiliary Funds 3
Balance Sheet Balance Sheet by Fund 6
Budgets Adjusted Budgets by Division 7
Exemptions/Waivers Exemptions & Waivers Detail 8

3. Managements Discussion and Analysis
Thru August 31, 2014
Total revenues and expenditures by expense type for the Operating Fund for 2013‐2014 are reported on page one.
Highlights of financial activities year‐to‐date are as follows:
Revenues




State Appropriations received year to date totaled $69,202,364, 1.2% below last year. The reduction is namely due
to one‐time funding issued to community colleges for the previous biennium. Under Article IX, the state provided
this supplemental funding in the prior biennium of $1.4M per year. The state adopted a new funding formula during
the 83rd Legislative Session; 10% of appropriations will be based on student success points and must be earned.
However, for the first biennium, the state waived the use of the formula and will grant each community college full
funding. Total biennium funding was reduced by 1.5% compared to the previous biennium.
Ad Valorem Tax collections totaled $112,881,772 year‐to‐date. The tax rate for FY 2014 remains the same as the
prior year tax rate at $0.097173. However, the tax rate applied to operations decreased proportionally this year due
to the increase in the tax rate related to debt service. Tax revenue generated by the applied tax rate is trending
higher than budget plan by approximately 8% due to higher than anticipated increases in property valuations within
the taxing district.
Tuition and Fees net revenue year to date totaled $101,840,974 which is 2% lower than the same time last year. Fall
2013 enrollment decreased 1.2%; SCH ‐1.1%, Spring 2014 enrollment is down 3.4%; SCH ‐1.9% to‐date, and Summer
2014 enrollment increased 3%, SCH +2.7% compared to last year.
Tuition & Fee‐Extended Learning receipts totaled $6,910,079 year to date, 5.7% above last year.
Total revenue collections, net of exemptions and waivers, totaled $293,863,951; which is 1.6% above the previous
year.
Expenditures





Total Salaries are $163,822,350 year‐to‐date, 3.1% above the previous year, namely due to the 3% annual salary
increases. Salary expense at year‐end was expected to increase by $1.5M due to changes in TRS guidelines.
Benefits costs totaled $18,512,880 year‐to‐date, 1.7% above last year. This increase is due namely to the reduction
in the state's contribution to TRS and ORP and an increase in health insurance premiums.
Contracted services year‐to‐date totaled $23,841,690, 11.7% above the previous year. The increase is namely due to
an increase in janitorial, security and facility maintenance. Additional IT projects also contributed to the increase.
Other Departmental expenses totaled $2,531,325 year‐to‐date, 40.7% above last year. The increase is mainly due to
election expenses incurred and pinning ceremony expenses for Health Sciences.
Instructional & Other Materials year‐to date totaled $7,840,510, 25.2% above last fiscal year. IT upgrades and
additional software purchases contributed to the increase.
i

4. Managements Discussion and Analysis
Thru August 31, 2014


Total operating fund expenditures year‐to‐date total $281,709,383, 4.3% above the previous year.

Maintenance & Repairs expenses totaled $1,629,297 year‐to‐date, which is 50% above the previous year. The
increase is namely due to an increase in building maintenance projects completed in the fiscal year.
Capital Outlay expenses totaled $8,465,259 year‐to‐date, 90% above last year. Building improvements and IT
equipment purchases contributed to the increase.
Athletic Field Project ‐ In April 2012, the Board approved approximately $4.1M in Auxiliary funds for athletic fields.
This amount has been set aside from the Auxiliary Fund Balance.
 Budget Priorities funding allocated for the year are detailed below through August 31, 2014.
Budget Commitments/ Priority Funding
Expense:
Position Management
New Funding Requests1
Increase in FT Faculty to Meet SACS Requirement
QEP Additional Funding
Investment in Retention and Completion
Faculty Compensation Committee Request
Police Staffing ($6.6M over 5 years)
Security Upgrades ($4M over 4 years)
Designated Fund Balance Transfer
Other
Total Budget Commitments/Priorities
Budget
$ 2,374,415
5,535,476
125,000
2,500,000
527,000
1,320,000
1,000,000
1Items requested during the budget planning process for new funding (i.e. Equipment, personnel, adjunct faculty
funding, etc.)
ii
1,300,000
‐
49,500
$ 1 4,731,391

5. Operating Statement ‐ Unaudited Fund Balances (Across all Funds)
Unrestricted Restricted Auxiliary1
Funds
as of August 31, 2014
Loan &
Endowments Scholarship Agency Unexpended Plant7 Retire of Debt Invest in Plant PFC Grand Total
Fund Balance as of 9/1/2013, Audited $ 89,452,802 $ 8,722,535 $ 9,026,196 $ 509,932 $ 705,617 $ (59,611) $ 3,149,255 $ 9,482,219 $ 224,400,116 $ (6,325,820) $ 339,063,240
Revenue2 293,863,951 27,074,088 18,321,584 ‐ 102,241,189 10 6,325,881 34,867,355 3,159,858 509,615 486,363,530
Expenses
Salaries 163,822,350 6,327,824 7,104,522 ‐ 1,506,004 ‐ 217,395 ‐ ‐ ‐ 178,978,096
Employee Benefits 19,026,832 13,244,542 1,367,248 ‐ ‐ ‐ 47,857 ‐ ‐ ‐ 33,686,480
Supplies & General Exp 5,371,762 370,534 1,036,644 ‐ ‐ ‐ 37,227 ‐ ‐ ‐ 6,816,167
Travel 1,018,954 208,448 2 06,644 ‐ ‐ ‐ 553 ‐ ‐ ‐ 1,434,598
Marketing Costs 1,030,478 59,657 52,947 ‐ ‐ ‐ 1 ,300 ‐ ‐ ‐ 1,144,382
Rentals & Leases 2,322,798 122,532 72,737 ‐ ‐ ‐ 3 ,520 ‐ ‐ ‐ 2,521,586
Insurance/Risk Mgmt 6,430,295 7,628 5,987 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 6,443,910
Contracted Services 23,841,690 4,617,081 2,038,550 ‐ ‐ ‐ 1,230,553 2 55,406 ‐ ‐ 31,983,279
Utilities 8,474,199 ‐ 4 83,876 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 8,958,075
Other Departmental Expenses3 2,531,325 135,298 4,454,470 ‐ ‐ ‐ 299 ‐ ‐ ‐ 7,121,392
Instructional and Other Materials4 & 5 7,840,510 372,303 2 83,661 ‐ ‐ ‐ 1,069,356 ‐ ‐ ‐ 9,565,831
Maintenance and Repair 1,629,297 573,940 17,086 ‐ 288,613 ‐ 474,585 ‐ ‐ ‐ 2,983,521
Transfers In/Out6 28,910,058 ‐ 4,095,000 ‐ (2,994,164) ‐ 13,884,370 (43,895,264) ‐ ‐ (0)
Debt 993,575 ‐ ‐ ‐ ‐ ‐ 468,995 75,911,706 808,359 ‐ 78,182,634
Capital Outlay 8,465,259 996,309 97,636 ‐ ‐ ‐ 82,364,728 ‐ ‐ 1 85,501 92,109,434
Depreciation ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1 9,743,511 ‐ 19,743,511
Scholarship Distribution 103,989,984 103,989,984
Total Expenses 281,709,383 27,036,096 21,317,008 ‐ 102,790,438 ‐ 99,800,738 32,271,848 2 0,551,870 1 85,501 585,662,882
Net of Revenue/Expenses 12,154,567 37,992 (2,995,423) ‐ ( 549,249) 10 (93,474,857) 2,595,507 (17,392,012) 3 24,114 (99,299,351)
Fund Balance Entries (534,916) ( 156,367) 96,580,771 2 4,112,612 120,002,098
Debt Funded ‐
Fund Balance as of 08/31/2014 $ 101,072,453 $ 8,760,527 $ 6,030,773 $ 509,932 $ 0 $ (59,601) $ 6,255,168 $ 12,077,727 $ 231,120,715 $ (6,001,707) $ 359,765,987
1
Inculdes Foundation expenses of approx. $1.7M (since inception) supplemental funding approved by the Board.
2 Revenue in Unrestricted Fund is shown net of Exemptions/Waivers, namely $7M for Dept. of Corrections & Dual Credit waivers.
3 Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accredition fees, Graduation Expense, Elections Expense).
4 Expenses of $7,840,510 in the Unrestricted Fund includes, not limited to, classroom materials such as workbooks, textbooks, music supplies, physical education supplies, art materials
and the maintenance of theses instructional materials/equipment.
5 Expenditures of $252,155 in the Auxiliary category is attributed to NEO Café.
6 Items in this category include all student revenue bond payments, transfers for scholarship matching funds,
and transfers to the Unexpended Plant Fund.
7 Items in this category are funded through Bonds.
*HCC has adopted and adheres to GASB 34(1999) , GASB 54(2010) and OMB 134(1993). The college has received unqualified audit opinions since the adoption of each.
1

6. FY2013 Actuals FY2014 Budget
HOUSTON COMMUNITY COLLEGE
2013‐2014 Budget vs. Actuals
as of August 31, 2014
HCCS CURRENT UNRESTRICTED
Year‐to‐Date Actuals
Thru August 31, 2014
Actuals as a
% of Budget Unrealized Budget
Year‐to‐Date
Actuals Thru August
31, 2013
2013‐2014
Inc/(Dec) vs. 2012‐
2013
Actuals %
Inc/(Dec)YTD
vs. PriorYTD
Actuals 2013‐2014
Inc/(Dec) vs. Budget
Actuals 2013‐
2014 Inc/(Dec)
vs. Adj Budget
%
REVENUES
State Appropriations $ 70,014,003 $ 69,202,364 $ 69,202,364 100.0% $ ‐ $ 70,014,003 $ (811,639) ‐1.16% ‐ 0.00%
Ad Valorem Taxes 106,097,476 101,478,107 112,881,772 111.2% (11,403,665) 106,097,476 6,784,296 6.39% 11,403,665 11.24%
Tuition, Net 40,063,500 41,453,277 38,739,497 93.5% 2,713,780 40,063,501 (1,324,004) ‐3.30% (2,713,780) ‐6.55%
Fees1 63,996,717 64,922,582 6 3,101,478 97.2% 1,821,104 63,859,465 (757,988) ‐1.19% (1,821,104) ‐2.81%
Other Local Income2 2,184,999 2 ,543,140 2,434,268 95.7% 108,872 2,184,999 249,269 11.41% (108,872) ‐4.28%
Tuition & Fee, Net
6,400,587 6 ,565,665 6,910,079 105.2% (344,414) 6,537,839 3 72,240 5.69%
‐‐ Extended Learning
344,414
5.25%
Grant Revenue 517,655 434,410 594,493 136.9% (160,083) 517,655 76,838 14.84% 160,083 36.85%
Total Revenues 289,274,937 286,599,545 293,863,951 102.5% (7,264,406) 289,274,938 4,589,013 1.59% 7,264,406 2.53%
Assigned Fund Balance Transfers In3
Assigned Fund Balance Transfers In3 ‐ 14,731,391 ‐ 0.0% 14,731,391 ‐ ‐ 0.00% ‐ 0.00%
FY2013 Purchase Order Rolls ‐ 6 ,772,578 ‐ 0.0% 6,772,578 ‐ ‐ 0.00% ‐ 0.00%
Total Assigned FB Transfers In ‐ 21,503,969 ‐ ‐ 21,503,969 ‐ ‐ ‐ ‐ ‐
Total Revenues Plus Assigned FB Transfer In $ 289,274,937 $ 308,103,514 $ 293,863,951 95.4% $ 14,239,563 $ 289,274,938 $ 4,589,013 1.59% $ 7,264,406 2.36%
EXPENSES
Salaries 158,833,961 174,088,416 163,822,350 94.1% 10,266,066 158,833,961 4,988,389 3.14% (10,266,066) ‐5.90%
Employee Benefits 18,704,344 18,152,880 19,026,832 104.8% (873,952) 18,704,344 322,489 1.72% 873,952 4.81%
Supplies Gen Exp 5,216,679 6,175,510 5,371,762 87.0% 803,748 5,216,679 155,083 2.97% (803,748) ‐13.02%
Travel 884,627 1,250,538 1,018,954 81.5% 231,584 884,627 134,327 15.18% (231,584) ‐18.52%
Marketing Costs 1,350,751 1,199,810 1,030,478 85.9% 169,333 1,350,751 (320,274) ‐23.71% (169,333) ‐14.11%
Rental & Leases 2,234,487 2,937,514 2,322,798 79.1% 614,717 2,234,487 88,311 3.95% (614,717) ‐20.93%
Insurance/Risk Mgmt 6,521,682 7,052,698 6,430,295 91.2% 622,403 6,521,682 (91,387) ‐1.40% (622,403) ‐8.83%
Contract Services4 21,341,195 27,430,106 2 3,841,690 86.9% 3,588,416 21,341,195 2,500,496 11.72% (3,588,416) ‐13.08%
Utilities 8,414,469 10,740,479 8,474,199 78.9% 2,266,280 8,414,469 59,730 0.71% (2,266,280) ‐21.10%
Other Departmental Expenses5 1,799,321 2,831,757 2,531,325 89.4% 300,432 1,799,321 732,004 40.68% (300,432) ‐10.61%
Instructional & Other Materials 6,263,298 10,484,301 7,840,510 74.8% 2,643,790 6,263,298 1,577,213 25.18% (2,643,790) ‐25.22%
Maintenance & Repair 1,082,934 1,931,688 1,629,297 84.3% 302,391 1,082,934 546,364 50.45% (302,391) ‐15.65%
Transfers/Debt 33,095,470 30,425,524 29,903,633 98.3% 521,891 33,095,470 (3,191,837) ‐9.64% (521,891) ‐1.72%
Budget Commitments ‐ 1,717,798 ‐ 0.0% 1,717,798 ‐ ‐ 0.00% (1,717,798) ‐100.00%
Capital Outlay 4,451,702 11,684,494 8,465,259 72.4% 3,219,234 4,451,702 4,013,558 90.16% (3,219,234) ‐27.55%
Total Expenses $ 270,194,918 $ 308,103,514 $ 281,709,383 91.4% $ 26,394,131 $ 270,194,918 11,514,465 4.26% (26,394,131) ‐8.57%
NET REVENUE Incr/(Decr) Vs EXPENSES $ 19,080,019 $ 12,154,568 $ 19,080,019 $ 33,658,537
1 Fees charged to student include: Out‐of‐District fees, Technology fees, lab fees, etc.
2 Includes interest & dividends income, fines & penalties and parking fines
3 Planned Fund Balance transfer and additional budget commitments related to Student Services & Instruction
as approved by the Board during the budget process.
4 Contracted Services includes consulting, auditing and maintenance & ground services.
5 Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accreditation fees,
Graduation Expense, Elections Expense).
2

7. 3101‐3100
Main Leasing
3104 ‐ Minority
Business
Development
HOUSTON COMMUNITY COLLEGE SYSTEM
Auxiliary Budget By Fund
as of August 31, 2014
Agency Misc. Auxiliary2 Foundation3 Marketing
Bookstore
Commission
Total Auxiliary
(3110)
3111
International
Student
Services4
3201
Cafe Club NEO
3100 Main
Subtotal
$ 18,607,266 $ ‐ $ ( 13,197,204) $ (1,458,032) $ (16,170,934) $ 20,828,597 $ (9,997,573) $ (1,160,839) $ (1,435,926) $ 6,012,927
Assigned Fund Balance at
August 31, 2013
FY2014
Revenue 5 ,486,978 19,861 488,394 ‐ ‐ 2,885,055 3,373,449 (520) 519,804 9,399,572
Salaries 299,175 715,632 89,111 804,743 303,445 273,652 1,681,015
Benefits 78,594 152,574 17,709 170,283 71,322 68,188 388,387
Supplies Gen Exp 60,121 159,267 35,030 194,297 16,924 271,342
Travel 6,339 7,389 13,728 25,452 39,180
Marketing Costs 31,434 31,434 31,434
Rental & Leases 4,011 12,651 38,100 38,100 1,660 56,422
Contract Services 1 ,182,638 324,028 66,029 390,057 2,057 1,574,752
Utilities 480,125 ‐ 3,751 483,876
Departmental Expenses 1,780 444,395 8,349 3 ,859,683 4 ,312,426 25,872 4,340,078
Instructional & Other
600 25,275 25,275 252,155 278,030
Materials
Maintenance & Repair 5,517 1,148 1,148 10,410 17,076
Insurance/Risk Mgmt 28 28 351 379
Exemptions and Waivers 2,065 2,065 2,065
Transfer/Debt5 4 ,101,005 ‐ 4,101,005
Capital Outlay 4,380 87,251 87,251 91,631
Total Expense 6,217,946 12,651 1,962,262 248,891 ‐ 6,070,836 426,443 628,796 13,356,673
Contribution to Fund Balance (730,968) 7,210 (1,473,868) (248,891) (3,859,683) 2,885,055 (2,697,387) (426,963) (108,992) (3,957,101)
$ 17,876,297 $ 7,210 $ ( 14,671,072) $ (1,706,924) $ (20,030,617) $ 23,713,652 $ (12,694,960) $ (1,587,802) $ (1,544,918) $ 2,055,826
Net Assigned Fund Balance
1 Restricted by limitations; must comply with laws, statutes and regulations.
2 Common Area ‐ Expenditures in this category include mailroom, child day care, Minority Male Initiative, Govt. Relation, Mobile Go, etc.
3 Approx. $1.7M (since inception) supplemental funding, approved by the Board. Return on Investment (ROI) is approximately 3:1.
4 Activity in this fund is related to International Student Support.
5 In April 2012 the Board approved approx. $4.1M in auxiliary funds for athletic fields.
3
Auxiliary Funds1
3110

8. HOUSTON COMMUNITY COLLEGE SYSTEM
Auxiliary Budget By Fund
as of August 31, 2014
3207
Saigon Tech2
3208
Saudi Consulting
Services3
Auxiliary Funds1
3209
Qatar
3210
International
Initiatives Subtotal
$ 257,633 $ 155,804 $ 880,316 $ (92,954) $ 1 ,200,800
Assigned Fund Balance at
August 31, 2013
FY2014
Revenue 69,999 6,779,102 6,849,101
Salaries 1,200 5 ,142,768 5 ,143,968
Benefits 935,326 935,326
Supplies Gen Exp 455 12,317 12,772
Travel 7,521 17,327 24,848
Marketing Costs ‐
Rental & Leases ‐
Contract Services 188,625 188,625
Utilities ‐
Departmental
Expenses
9,983 9,983
Instructional &
Other Materials
1,687 1,687
Maintenance &
Repair
‐
Insurance/Risk ‐
Exemptions and
Waivers
‐
Transfer ‐
Capital Outlay ‐
Total Expense 10,863 ‐ 6,306,345 ‐ 6 ,317,207
Contribution to Fund Balance 59,136 ‐ 472,758 ‐ 531,894
$ 316,770 $ 155,804 $ 1,353,074 $ (92,954) $ 1 ,732,694
Net Assigned Fund Balance
1 Restricted by limitations; must comply with laws, statutes and regulations.
2 Revenue is associated with Saigon Tech
3 Fund Balance is comprised of Settlements from NCAAA Contract & Education Experts Co.
4

9. HOUSTON COMMUNITY COLLEGE SYSTEM
Auxiliary Budget By Fund
as of August 31, 2014
3110
Student Auxiliary Funds ‐ Committed1
Student Vending
Commission
3111
Student Activity Fee
3112
Student Athletic Fee
Subtotal Grand Total
Committed Fund Balance at 8/31/13 $ 291,716 $ 841,357 $ 679,397 $ 1 ,812,469 $ 9 ,026,196
FY2014
Revenue 192,087 1,087,003 878,696 2 ,157,786 18,406,460
Salaries 16,600 63,690 199,249 279,539 7,104,522
Benefits 492 43,044 43,536 1,367,248
Supplies Gen Exp 105,224 568,768 78,538 752,530 1,036,644
Travel 1,037 107,439 34,141 142,616 206,644
Marketing Costs 6,487 1,221 13,806 21,513 5 2,947
Rental & Leases 3,644 12,670 16,315 7 2,737
Contract Services 6,397 115,647 153,128 275,172 2,038,550
Utilities ‐ 483,876
Departmental
21,387 44,486 38,537 104,409 4,454,470
Expenses
Instructional &
Other Materials
795 3,149 3,944 283,661
Maintenance &
Repair
10 10 1 7,086
Insurance ‐ Risk
Mgmt
3,045 2,563 5,608 5,987
Exemptions and
Waivers
29,000 53,499 312 82,810 8 4,875
Transfer ‐ 4,101,005
Capital Outlay ‐ 9 1,631
Total Expense 189,776 959,082 579,146 1,728,003 21,401,883
Contribution to Fund Balance 2,312 127,921 299,550 429,783 (2,995,423)
$ 294,027 $ 969,278 $ 978,947 $ 2 ,242,252 $ 6 ,030,773
1 Funds are committed for services related to students
5
Net Committed Fund Balance

10. Houston Community College
Balance Sheet By Fund
For Month Ended August 31, 2014
CURRENT &
LOAN FUNDS1
PLANT & BOND
FUNDS2 Total All Funds
ASSETS
Current Assets:
Cash & cash equivalents $ 121,197,351 $ 24,757,633 $ 145,954,985
Restricted cash & cash equivalents 12,342,181 ‐ 12,342,181
Short term Investments ‐ ‐ ‐
Accounts/Other receivable (net) 38,305,963 2,370,610 40,676,573
Deferred charges 3,451,743 ‐ 3,451,743
Prepaids 159,978 ‐ 159,978
Total Current Assets 175,457,216 27,128,243 202,585,460
Non‐current Assets:
Restricted cash & cash equivalents ‐ 353,704,896 353,704,896
Restricted long‐term investments ‐ 55,061,042 55,061,042
Long‐term investments 6,829,534 ‐ 6,829,534
Capital Assets, net ‐ 843,405,629 843,405,629
Total Non‐current Assets 6,829,534 1,252,171,566 1,259,001,100
Total Assets $ 182,286,750 $ 1,279,299,810 $ 1,461,586,560
LIABILITIES
Current Liabilities:
Accounts payable 7,281,031 ‐ 7,281,031
Accrued liabilities 5,015,113 2,654,540 7,669,653
Compensated absences 2,357,551 ‐ 2,357,551
Funds held for others 663,045 189,209 852,254
Deferred revenue 50,655,929 2,289,346 52,945,275
Notes payable‐current portion ‐ 7,785,000 7,785,000
Bonds payable‐current portion ‐ 20,285,000 20,285,000
Capital lease obligations‐current ‐ ‐ ‐
Total Current Liabilities 65,972,668 33,203,095 99,175,763
Non‐current Liabilities:
Deposits ‐ ‐ ‐
Notes payable ‐ 161,141,738 161,141,738
Bonds payable ‐ 733,202,308 733,202,308
Capital lease obligations ‐ 102,299,058 102,299,058
Total Non‐current Liabilities ‐ 996,643,104 996,643,104
Total Liabilities $ 65,972,668 $ 1,029,846,199 $ 1,095,818,867
Fund Balance‐
August 31, 2013 Audited 108,357,470 237,031,590 345,389,060
Revenues Over Expenditures
Unrestricted 8,624,228 8,624,228
Restricted (667,614) ( 667,614)
Net Investment in Plant 12,422,021 12,422,021
Total Fund Balances, Unaudited $ 116,314,083 $ 249,453,611 $ 365,767,694
Total Liabilities & Fund Balances $ 182,286,751 $ 1,279,299,811 $ 1,461,586,560
1 In cludes Unrestricted, Restricted, Loan & Endowment, Scholarship, Agency and Auxiliary Funds.
2 Includes Unexpended Plant, Retirement of Debt and Investment in Plant Funds.
6

11. HOUSTON COMMUNITY COLLEGE
FY 2013‐14 Adjusted Budget by Colleges
as of August 31, 2014
TM CENTRAL
NORTH
WEST
NORTH
EAST
SOUTH
WEST
SOUTH EAST COLEMAN
EXTENDED
LEARNING
SYSTEM Grand Total
Salaries $ 23,989,945 $ 24,837,655 $ 19,009,058 $ 26,728,279 $ 15,366,291 $ 11,277,940 $ 10,500,621 $ 42,378,627 $ 174,088,416
Employee Benefits ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,152,880 18,152,880
Supplies & Gen 376,056 461,184 227,246 400,221 303,196 341,630 188,078 3,877,898 6,175,510
Travel 124,369 161,752 24,632 74,170 35,506 136,012 61,282 632,816 1,250,538
Marketing Costs 34,989 40,336 58,094 34,800 92,394 38,123 178,320 722,755 1,199,810
Rentals & Leases 7,477 141,931 964,614 534,691 79,402 469,051 21,513 718,835 2,937,514
Insurance/Risk Mgmt 906 406 50 462 ‐ ‐ ‐ 7,050,874 7,052,698
Contracted Services 326,595 299,993 83,164 45,779 121,200 305,669 20,792 26,226,914 27,430,106
Utilities 5,025 68 4,600 2,133 ‐ ‐ ‐ 10,728,653 10,740,479
Other Departmental Expenses 69,053 62,692 40,688 40,351 45,393 110,421 28,640 2,434,519 2,831,757
Instructional and Other Materials 478,602 236,736 150,363 230,868 155,464 395,500 481,636 8,355,132 10,484,301
Maintenance and Repair 185,889 46,094 37,517 50,853 40,646 83,003 118,753 1,368,933 1,931,688
Transfers/Debt ‐ 860,561 5,637,942 1,200,000 ‐ ‐ ‐ 22,727,021 30,425,524
Budget Commitments/Priority Funding 10,677 695 7,281 ‐ ‐ 4,801 ‐ 1,694,344 1,717,798
Capital Outlay 495,386 836,756 77,462 307,515 153,058 522,790 158,061 9,133,465 11,684,494
Grand Total $ 26,104,969 $ 27,986,860 $ 26,322,711 $ 29,650,121 $ 16,392,550 $ 13,684,941 $ 11,757,696 $ 156,203,666 $ 308,103,514
7

12. Exemptions & Waivers
Thur August 31, 2014
FY 2012‐13 FY 2013‐14
Budget:
Adjusted Budget FY 2013‐14, Net $ 41,453,277
Revenues Received:
Tuition 46,926,645 46,926,645 45,771,753
Waivers & Exemptions:
Dual Credit (4,877,897) (4,877,897) (4,931,925)
Other (1,985,247) (1,985,247) (2,100,332)
Total Waivers & Exemptions (6,863,144) (6,863,144) (7,032,257)
Total Tuition Revenue, Net $ 40,063,501 $ 40,063,501 $ 38,739,497
Budget:
Budget FY 2013‐14, Net $ 6,565,665
Revenues Received:
Tuition 8,815,241 8,815,241 8,931,465
Waivers & Exemptions:
Corrections (2,277,402) (2,277,402) (2,021,386)
Total EL Tuition Revenue, Net $ 6,537,839 $ 6,537,839 $ 6,910,079
FY 2012‐13 FY 2013‐14
Year‐to‐Date
Activity thru
08/31/2013
Year‐to‐Date
Activity thru
08/31/2014
Actuals %
Inc/(Dec)YTD
vs. PriorYTD
Dept of Corrections $ 2,277,402 $ 2,277,402 $ 2,021,386 ‐11.24%
Dual Credit Waiver 4,877,897 4,877,897 4,931,925 1.11%
Other:
Employee Fee Exemptions 70,071 70,071 69,909 ‐0.23%
Firemen 25,475 25,475 26,082 2.38%
Hazelwood 1,266,190 1,266,190 1,416,167 11.84%
Deaf & Blind 258,017 258,017 207,012 ‐19.77%
High Ranking Hi SCH Grad 2,418 2,418 1,240 ‐48.72%
Child of Disabled Vet ETC 1,686 1,686 285 ‐83.10%
Emp of State Coll & Univ 319 319 ‐ 0.00%
Nonres Teach/Research Asst 10,443 10,443 6,372 ‐38.98%
Nonres Competitive Scholar 2,301 2,301 11,346 393.09%
Senior Citizens 15,857 15,857 15,532 ‐2.05%
Misc Tuition/Fees Waivers ‐ ‐ 6,576 0.00%
Scholarship Distribution ‐ ‐ 10,000 0.00%
Apprenticeship Waivers ‐ ‐ ‐ 0.00%
Refugee Waiver ‐ ‐ 183 0.00%
Foster Children‐Resident 304,145 304,145 300,508 ‐1.20%
Undocumented Students ‐ ‐ 11,383 0.00%
TX Tomorrow Waiver ‐ ‐ 2,912 0.00%
Surviving Spouse/Children ‐ ‐ 2,120 0.00%
Peace Officer Exemption 14,275 14,275 3,655 ‐74.40%
Stipends 14,050 14,050 3,000 0.00%
Scholars Costs Funded by State ‐ ‐ 6,050 0.00%
Total Other Exemptions 1,985,247 1,985,247 2,100,332 5.80%
Grand Total Exemptions & Waivers $ 9,140,546 $ 9,140,546 $ 9,053,643 ‐0.95%
8
Account
End of Year
Activity
Year‐to‐Date
Activity thru
08/31/2013
Year‐to‐Date
Activity thru
08/31/2014
Tuition
Tuition ‐ Extended Learning
Exemptions & Waivers
End of Year
Activity