Agile PMO Presentation given to UK PMOsig conference March 2011 by Adrian Quinney.

1. mmmagic milestones The Agile PMO Raising the PMO bar ~ PMOSIG Conference Presented by: Adrian Quinney 8th March 2011

2. Contents Agile background Values of Agile Scrum Agile & the PMO Challenge Delivering the Agile PMO

3. Agile PMOs “over the 10 years that the PPSOSIG has been in existence, as a profession we've just about got to grips with dealing with waterfall projects, their delivery and their governance.” “How do we fare with agile projects then? "Not very mature" “we really need to start having the debates and formulating the approaches right now, if the PPSO is to survive in this new world” Taken from the August 2010 newsletter by Chris Walters

4. Agile & scrum Background

5. Values of Agile Individuals and interactions over processes and tools Working software over comprehensive documentation Customer collaboration over contract negotiation Responding to change over following a plan While there is value in the items on the right, we value the items on the left more.

6. Agile?

7. What is Scrum? Scrum has been used as a framework to develop complex products since the early 1990s. Framework consists of a set of Scrum Teams and their associated roles; Time-Boxes, Artifacts, and Rules Employs an iterative, incremental approach to development for predictability and risk control Every Sprint - teams build and deliver increments of potentially shippable functionality that adheres to a working definition of “done.” Encourages self organising & managing teams “In almost every instance in which Scrum has been applied, exponential productivity gains have been realised”. (Ken Schwaber and Mike Beedle, 2002)

9. Sprint

10. Sprint Planning Meeting

11. Sprint Review

12. Sprint Retrospective

13. Daily Scrum.Artefacts Product Backlog Release Burndown Sprint Backlog Sprint Burndown

14. Scrum Lifecycle Courtesy of Mountain Goat Software – Mike Cohen

15. PMO Challenges Agile Image: Simon Howden / FreeDigitalPhotos.net

16. Agile PMO Experience Maverick Television

17. Agile Challenge Wow this agile stuff means I don’t have to document anything! Wow this agile stuff means I can give the users untested products! Wow this agile stuff means we don’t need project managers anymore! Wow this agile stuff means we don’t need change control on our project anymore! 12

18. Scrum & the PMO PMO Scrum of Scrums Scrum

19. How Agile challengesthe PMO Misalignment of governance with Agile Protracted sign off & workflows Waterfall End stage gateways Creates overhead and lack of accountability Misalignment of tools, techniques and reporting Can’t keep pace with velocity of sprints Disconnect between scrum board & PPM tools New ways of reporting scrum boards, backlogs, burndown charts Image: Michal Marcol / FreeDigitalPhotos.net

20. How Agile challenges the PMO Initially most staff in the PMO resist the transition to Scrum Change is personally and professionally frightening Absence of PMO in Scrum and agile literature The “Process Police” staff are protective due to compliance requirements Scrum scatters traditional project management responsibilities Scrum Master, Product Owner and the Team, Project managers questioning their role. Image: Bernie Condon / FreeDigitalPhotos.net

21. The Agile pmo Delivering

23. Optimise for throughput & velocity

24. Eliminate waste – non value added activity

25. Support & empower Scrum Teams

26. Establish training environment

27. Provide coaching & mentoring

28. Maintain consistency across scrum teamsImage: FreeDigitalPhotos.net

30. Re-engineer waterfall workflows

31. Reduce heavy weight sign off

32. Focus on business outcomes rather than meaningless deadlines

33. Portfolio Management

34. Split Large projects

35. Terminate the Sick

36. Limit Work in Progress (WIP)Image: luigi diamanti / FreeDigitalPhotos.net

38. Reduce death by PowerPoint & Excel

39. Establish & collect appropriate metrics

40. PMO tools

41. Implement lightweight PPM & agile tools

42. Aspyre, @Task , Versionone, Agile buddy, TeamPulse, Miniscrum, Jira ...

43. Deploy collaboration tools

44. Basecamp, Huddle, Confluence, Mingle …Image: luigi diamanti / FreeDigitalPhotos.net

45. Q & A Agile PMO Image: Idea go / FreeDigitalPhotos.net

46. mmmagic milestones Please contact us for more information Adrian Quinney Account Director Magic Milestones Ltd Birmingham, UK adrian.quinney@magicmilestones.biz www.magicmilestones.biz