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The Agile PMO


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Agile PMO Presentation given to UK PMOsig conference March 2011 by Adrian Quinney.

Published in: Technology, Business

The Agile PMO

  1. 1. mmmagic milestones<br />The Agile PMO<br />Raising the PMO bar ~ PMOSIG Conference<br />Presented by: Adrian Quinney<br />8th March 2011<br />
  2. 2. Contents<br />Agile background<br />Values of Agile<br />Scrum<br />Agile & the PMO Challenge<br />Delivering the Agile PMO<br />
  3. 3. Agile PMOs<br />“over the 10 years that the PPSOSIG has been in existence, as a profession we've just about got to grips with dealing with waterfall projects, their delivery and their governance.”<br />“How do we fare with agile projects then? "Not very mature"  <br />“we really need to start having the debates and formulating the approaches right now, if the PPSO is to survive in this new world”<br />Taken from the August 2010 newsletter by Chris Walters<br />
  4. 4. Agile & scrum<br />Background<br />
  5. 5. Values of Agile<br />Individuals and interactions over processes and tools<br />Working software over comprehensive documentation <br />Customer collaboration over contract negotiation<br />Responding to change over following a plan<br />While there is value in the items on the right, we value the items on the left more.<br />
  6. 6. Agile?<br />
  7. 7. What is Scrum?<br />Scrum has been used as a framework to develop complex products since the early 1990s.<br />Framework consists of a set of Scrum Teams and their associated roles; Time-Boxes, Artifacts, and Rules<br />Employs an iterative, incremental approach to development for predictability and risk control<br />Every Sprint - teams build and deliver increments of potentially shippable functionality that adheres to a working definition of “done.”<br />Encourages self organising & managing teams<br />“In almost every instance in which Scrum has been applied, exponential productivity gains have been realised”.<br />(Ken Schwaber and Mike Beedle, 2002)<br />
  8. 8. Artefacts, Roles, Time-Boxes<br />Scrum Roles<br />Product Owner – Prioritises the backlog<br />Scrum Master – Runs the daily “scrums” <br />Scrum Team – Delivers artefacts and products<br />Time-Boxes<br /><ul><li>Release Planning Meeting
  9. 9. Sprint
  10. 10. Sprint Planning Meeting
  11. 11. Sprint Review
  12. 12. Sprint Retrospective
  13. 13. Daily Scrum.</li></ul>Artefacts<br />Product Backlog<br />Release Burndown<br />Sprint Backlog<br />Sprint Burndown<br />
  14. 14. Scrum Lifecycle<br />Courtesy of Mountain Goat Software – Mike Cohen<br />
  15. 15. PMO Challenges<br />Agile <br />Image: Simon Howden /<br />
  16. 16. Agile PMO Experience<br />Maverick Television<br />
  17. 17. Agile Challenge<br />Wow this agile stuff means I don’t have to document anything!<br />Wow this agile stuff means I can give the users untested products!<br />Wow this agile stuff means we don’t need project managers anymore!<br />Wow this agile stuff means we don’t need change control on our project anymore!<br />12<br />
  18. 18. Scrum & the PMO<br />PMO<br />Scrum<br />of<br />Scrums<br />Scrum<br />
  19. 19. How Agile challengesthe PMO<br />Misalignment of governance with Agile <br />Protracted sign off & workflows<br />Waterfall End stage gateways<br />Creates overhead and lack of accountability<br />Misalignment of tools, techniques and reporting<br />Can’t keep pace with velocity of sprints<br />Disconnect between scrum board & PPM tools<br />New ways of reporting <br />scrum boards, backlogs, burndown charts<br />Image: Michal Marcol /<br />
  20. 20. How Agile challenges the PMO<br />Initially most staff in the PMO resist the transition to Scrum<br />Change is personally and professionally frightening<br />Absence of PMO in Scrum and agile literature<br />The “Process Police” staff are protective due to compliance requirements<br />Scrum scatters traditional project management responsibilities<br />Scrum Master, Product Owner and the Team,<br />Project managers questioning their role.<br />Image: Bernie Condon /<br />
  21. 21. The Agile pmo<br />Delivering<br />
  22. 22. The Agile PMO<br />People & Organisation<br /><ul><li>Run the Agile PMO as a Scrum Team
  23. 23. Optimise for throughput & velocity
  24. 24. Eliminate waste – non value added activity
  25. 25. Support & empower Scrum Teams
  26. 26. Establish training environment
  27. 27. Provide coaching & mentoring
  28. 28. Maintain consistency across scrum teams</li></ul>Image:<br />
  29. 29. The Agile PMO<br />Methods & Process<br /><ul><li>Debunk Corporate Governance
  30. 30. Re-engineer waterfall workflows
  31. 31. Reduce heavy weight sign off
  32. 32. Focus on business outcomes rather than meaningless deadlines
  33. 33. Portfolio Management
  34. 34. Split Large projects
  35. 35. Terminate the Sick
  36. 36. Limit Work in Progress (WIP)</li></ul>Image: luigi diamanti /<br />
  37. 37. The Agile PMO<br />Tools<br /><ul><li>PMO reporting
  38. 38. Reduce death by PowerPoint & Excel
  39. 39. Establish & collect appropriate metrics
  40. 40. PMO tools
  41. 41. Implement lightweight PPM & agile tools
  42. 42. Aspyre, @Task , Versionone, Agile buddy, TeamPulse, Miniscrum, Jira ...
  43. 43. Deploy collaboration tools
  44. 44. Basecamp, Huddle, Confluence, Mingle …</li></ul>Image: luigi diamanti /<br />
  45. 45. Q & A<br />Agile PMO<br />Image: Idea go /<br />
  46. 46. mmmagic milestones<br />Please contact us for more information<br />Adrian Quinney<br />Account Director<br />Magic Milestones Ltd<br />Birmingham, UK<br /><br /><br />