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USG Rock Eagle - October 2015 - PWP at Georgia Tech

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A high-level look at the PWP service at Georgia Tech, which is a WordPress Multisite Installation.

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USG Rock Eagle - October 2015 - PWP at Georgia Tech

  1. 1. Professional Web Presence Establishing WordPress as a SaaS for faculty, staff, and campus needs.
  2. 2. Eric Scott Sembrat Web Manager at College of Engineering
 Georgia Tech Graduate (’09 CS) ~4 Years in USG Institutions
 
 Graduate Student at Georgia State University
  3. 3. Live Tweet & Ask Questions Use #SembratSays or mention @esembrat to ask a question or provide feedback! Not a tweeter? Contact info available at: 
 http://www/webbeh.com
  4. 4. Live Tweet & Ask Questions Use #SembratSays or mention @esembrat to ask a question or provide feedback! Not a tweeter? Contact info available at: 
 http://www/webbeh.com
  5. 5. Webon 
 campus
  6. 6. Overviewof web 
 trends
  7. 7. Overviewof web 
 trends
  8. 8. Overviewof web 
 trends
  9. 9. Overviewof web 
 trends
  10. 10. Overviewof web 
 trends
  11. 11. Overviewof web 
 trends
  12. 12. Overviewof web 
 trends
  13. 13. Webis not 
 created
 equal…
  14. 14. 5examples
  15. 15. 1
  16. 16. 1
  17. 17. 2
  18. 18. 2
  19. 19. 3
  20. 20. 3
  21. 21. 4
  22. 22. 4
  23. 23. 5
  24. 24. 5
  25. 25. A lot of Georgia Tech’s smaller websites are being left behind in the Redesign Process.
  26. 26. Why?left behind
  27. 27. One 
 Georgia Tech
  28. 28. Institute Communications One 
 Georgia Tech
  29. 29. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content
  30. 30. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content College of Sciences College of Engineering College of Business College of Architecture IAC College of Liberal Arts College of Computing
  31. 31. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content College of Sciences College of Engineering College of Business College of Architecture IAC College of Liberal Arts College of Computing Internal Staff/ Faculty Websites Georgia Tech Alumni Assoc. New Websites & Initiatives
  32. 32. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content College of Sciences College of Engineering College of Business College of Architecture IAC College of Liberal Arts College of Computing Internal Staff/ Faculty Websites Georgia Tech Alumni Assoc. New Websites & Initiatives Facilities Auxiliary Services Student Services Laboratories & Research Groups GT Research Institute Special Events Websites
  33. 33. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content College of Sciences College of Engineering College of Business College of Architecture IAC College of Liberal Arts College of Computing Internal Staff/ Faculty Websites Georgia Tech Alumni Assoc. New Websites & Initiatives Facilities Auxiliary Services Student Services Laboratories & Research Groups GT Research Institute Special Events Websites School,Department,andCourseWebsiteswithinEachCollege
  34. 34. Institute Communications One 
 Georgia Tech Front Page Administration & Finance Top Level Content College of Sciences College of Engineering College of Business College of Architecture IAC College of Liberal Arts College of Computing Internal Staff/ Faculty Websites Georgia Tech Alumni Assoc. New Websites & Initiatives Facilities Auxiliary Services Student Services Laboratories & Research Groups GT Research Institute Special Events Websites School,Department,andCourseWebsiteswithinEachCollege
  35. 35. common? what do these areas have in
  36. 36. Steep technical learning curve. Development, setup, maintenance, security, and more. Too many hats to wear.
  37. 37. Steep technical learning curve. Development, setup, maintenance, security, and more. Too many hats to wear. Turnover, knowledge loss, & apathy. Work required to build out a website matching requirements exceeds capability, staff, or available time.
  38. 38. solutionsto this 
 issue?
  39. 39. fix? so, is there a
  40. 40. fix? so, is there a YES
 of course!
  41. 41. SaaS finding peace with
  42. 42. SaaS Software
 As A
 Service
  43. 43. SaaS Software
 As A
 Service
  44. 44. SaaS Software
 As A
 Service
  45. 45. SaaS Software
 As A
 Service
  46. 46. SaaS Software
 As A
 Service
  47. 47. SaaS Software
 As A
 Service
  48. 48. 1 place to update, maintain. All websites procure themes, plugins, configuration from a single service instance.
  49. 49. 1 place to update, maintain. All websites procure themes, plugins, configuration from a single service instance. Sanity Checks. Custom development, coding, and overrides are not permitted.
  50. 50. professionalweb
 presence
  51. 51. PWP let’s talk about
  52. 52. goal.giving faculty & staff a brochure- ware service for creating Georgia Tech websites.
  53. 53. 3steps to determine the project scope.
  54. 54. 1
  55. 55. 1
  56. 56. 1 Search the web for
 solutions. What is higher ed doing? What is the rest of the industry doing? What works? What doesn’t?
  57. 57. 1
  58. 58. 1
  59. 59. 1 WordPress
  60. 60. 1 WordPress Drupal Multisite
  61. 61. 1 WordPress Drupal Multisite OpenScholar
  62. 62. 1 WordPress Drupal Multisite OpenScholarWordPress
  63. 63. 1 WordPress Drupal Multisite OpenScholarWordPress
  64. 64. 1 WordPress Drupal Multisite OpenScholarWordPress
  65. 65. 1 WordPress Drupal Multisite OpenScholarWordPress
  66. 66. 2
  67. 67. 2
  68. 68. 2 Find the best way to host. Go to the cloud? Host internally? Send via carrier pigeons? Find what is scalable for your solution.
  69. 69. 3
  70. 70. 3
  71. 71. 3 Who should this project target? What audiences should PWP cover? What should our goals be? What determines if this works?
  72. 72. 3
  73. 73. 3 Students Grad Students Researchers Faculty Staff
  74. 74. 3 Students Grad Students Researchers Faculty Staff
  75. 75. ourbuild out
  76. 76. Step 1. Develop (first) Iteration of System Install system, enable plugins, and create custom plugins and themes for campus-specific usage.
  77. 77. Step 2. Give System to Expert Users Consult Subject Matter Experts (SMEs) and let them play with the system. Encourage creativity.
  78. 78. Step 3. Obtain Feedback. Learn from the SMEs what worked, what didn’t, and what was confusing. Take notes!
  79. 79. Step 4. Reiterate. Loop back to Step 1 once changes are in place, and try again. Continue until satisfied with project status.
  80. 80. timeline let’s look at the
  81. 81. august 2014 Determine Platform Research systems by ease-of-use, scalability, and maintainability. Look at End Users Is anyone using a service or application already? If so, why? Look at Peers See what others are already doing. Imitation is the most sincere form of flattery, after all.
  82. 82. november 2014 Install Plugins & Tools Locate themes, plugins, and configurations ideal for an initial rollout. Build Custom GT Configuration Begin branding of features to match Georgia Tech standards and recommendations. Test Initial System See what works and what doesn’t. Locate problem areas before they arise.
  83. 83. january 2015 Bring on Test Users Bring in SMEs and testers to start using the service. Monitor what/how they use the service. Document… EVERYTHING. Begin to provide documentation to detail most widely used aspects of the system.
  84. 84. may 2015 Open Pilot Expand service to an open pilot - allow those interested to test-run the service. Advertise Get the word out - listservs, articles, discussions, meetings, social chats.
  85. 85. august 2015 Open Service Open the floodgates to any faculty or staff member interested in demoing the service. Training & Workshops Initialize large-scale trainings and workshops for on- boarding faculty and staff.
  86. 86. numbers everyone loves
  87. 87. 217active PWP websites.
  88. 88. 332active PWP users on campus.
  89. 89. 6monthly help-desk sessions completed.
  90. 90. 3administrators managing PWP.
  91. 91. 3months as a full service on campus.
  92. 92. 2campus/school tour stops completed.
  93. 93. next? so, what’s
  94. 94. always advancing… Expand Theme Configuration Continue to expand and refine the Georgia Tech theme per WordPress updates and best practices. Plugins Add new plugins (custom and contributed) for campus needs.
  95. 95. pwp! here’s to you,
  96. 96. pwp! here’s to you,
  97. 97. http://deanmay.gatech.edu
  98. 98. http://ocleger.modlangs.gatech.edu/
  99. 99. http://singh.hsoc.gatech.edu/
  100. 100. http://rosenberger.spp.gatech.edu/
  101. 101. http://pwp.gatech.edu/rburnett/
  102. 102. http://stanley.gatech.edu/
  103. 103. http://hfes.gatech.edu/
  104. 104. http://inventionstudio.gatech.edu/
  105. 105. http://dpl.gatech.edu/
  106. 106. http://gwei.gatech.edu/
  107. 107. http://pwp.gatech.edu/gtresearchcomm/
  108. 108. http://frontiersinscience.gatech.edu/
  109. 109. http://inventurechallenge.gatech.edu/
  110. 110. pwp! here’s to you, Questions?
  111. 111. pwp! here’s to you, Questions?

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