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USG Summit - September 2014 - Web Management using Drupal

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Building web management structures in an open-source CMS.

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USG Summit - September 2014 - Web Management using Drupal

  1. 1. Building Web Management Structures in an Open-Source CMS Leveraging the power of a CMS for knowledge and information management USG Summit Conference - September 2014
  2. 2. Who Am I? A quick introduction!
  3. 3. Eric Sembrat • Web Manager for the College of Engineering at Georgia Tech • Ph.D. Student in Instructional Technology at Georgia State University ! • Website: http://ericsembrat.com • Twitter: @esembrat • Hashtag: #USGmgmt
  4. 4. Web Dev Events in ATL A very short plug: socialize, network, and learn!
  5. 5. http://atlanta.buildguild.org/
  6. 6. http://www.drupalcampatlanta.com
  7. 7. Introduction Setting the stage for web development!
  8. 8. Introduction • In 2012, I was brought on to the College of Sciences - Dean’s Office at Georgia Tech as their first web developer. • Document, asset, and information architecture practices were not sustainable or scalable.
  9. 9. State of Management • Knowledge management • Emails, Word Docs • Project management • Emails, Word Docs • Digital asset management • Emails, Shared Drive
  10. 10. Goal • One of my first projects was to standardize and formalize these procedures, practices, and data for the IT and Communications staff.
  11. 11. What about vendors? • One solution would be to select vendors, SaaS, or software packages for each of these areas of focus. • Issues came up for: • Pricing • Control • Data security •Workflow / UI • No campus implementation
  12. 12. The Choice • The decision was made to develop internal tools that would provide basic functionality, with future considerations • Decided by: • Project scale and scope • Development timelines • Knowledge with platform
  13. 13. The Products Web applications produced and utilized
  14. 14. Development • Quick turnaround: • 2-4 weeks for product research • 2 weeks for development • 1 week for feedback, changes • 1 day for rollout ! • Factors of quick turnaround
  15. 15. Incremental Dev. • Because we built the service, know the platform, and maintain the system, we can follow an iterative development process.
  16. 16. Continual Updates • Because Drupal is community-developed, there are periodic and continual security and feature updates.
  17. 17. Knowledge Management Making sure knowledge is physically available to employees
  18. 18. Knowledge Mgmt.
  19. 19. Simple Wiki • Built as a simple wiki system with a simple editor used by systems such as Wordpress and Drupal. • Intended to make collaborative edits as intuitive as possible.
  20. 20. Built in Drupal • Built in Drupal using one contributed plugin • CKEditor
  21. 21. Project Management Managing projects? Tracking tasks? Necessary for web devs!
  22. 22. Project Management • Allows for the updating of projects, composed of tasks that have updates. • Allows for the automated notifications of updates to site owners of specific web projects. • Tracks the versioning of libraries used across selected web platforms.
  23. 23. Built in Drupal • Built in Drupal using multiple contributed plugins: • Views • Panels • Date • Flag • Node Reference • Term Reference • View Field View
  24. 24. Built in Drupal • Built in Drupal using multiple contributed plugins: • Views • Panels • Date • Flag • Node Reference • Term Reference • View Field View Each of these are widely (>10,000) used plugins
  25. 25. Digital Asset Management The grandaddy of them all - cleaning up those photo archives!
  26. 26. Digital Asset Management • Allows for the uploading, meta-tagging, encoding, and organizing of lossless photography resources. • Utilizes tagging to set up automaton albums (pseudo-albums). • Automates, digitizes, and documents the licenses and releases.
  27. 27. Built in Drupal • Built in Drupal using lots of contributed plugins: • Views • Panels • Date • Node Reference • Term Reference • View Field View • File Entity Inline • File Entity Preview • File Entity Preview Multiple • FieldGroup • ImageMagick Advanced • ImageMagick RAW Effect • Multiupload Imagefield Widget • Prepopulate • Taxonomy Display
  28. 28. Get a Copy Roll out this software to your own office!
  29. 29. Best Part • The best part about open-source software is that each of these products are free for me to distribute and host. • All of these (along with some dummy data) are available today to download and use in your own institutions. • Requires someone to maintain the product who knows Drupal.
  30. 30. Downloads on Github https://github.com/EricScottSembrat
  31. 31. Questions? Comments? Thanks for attending this session!

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