2. Japanese English Brief Description
SEIRI SORT Take out unnecessary
items and dispose
SEITON SYSTEMATIZE Arrange necessary
items in good order for
use
SEISO SWEEP Clean your workplace
SEIKETSU SANITIZE Maintain high
standard of
housekeeping
SHITSUKE SELF DISCIPLINE Do things
spontaneously
without being told or
ordered
4. SEIRI (SORT), MEANS, “TAKE OUT
UNNECESSARY ITEMS AND DISPOSE”.
Step 1. Look around your workplace with your
colleagues. Discover and identify items which are
unnecessary to your work.. . . .Then, dispose all
unnecessary items…NEVER KEEP ANYTHING
WHICH ARE UNNECESSARY TO YOUR
WORKPLACE!!!
Step 2. If you and your colleagues cannot decide if
an item is necessary or unnecessary, put Disposal
Notice with the date on the item and….Set the item
aside….
5. Step 3. After a period, say three months, check if
someone needed the item or not. If no one needed
the item for three months, that means the item is
not needed for your work. When you cannot decide
yourselves, you can make the time to make
decision.
6. NOTE :
1. In this sorting operation, you must not
forget inside all drawers, lockers and
cabinets.
2. Disposal can be done in either of the
following :
a. Sell to outside company
b. Move to other department/place
where the item is needed
c. Throw it away, or dispose as
garbage
7. d. In disposing item, it is best to make people know
who has the authority for disposal
e. It is also better to make known to all where to
return excessive stock of materials and supplies
f. While looking around for unnecessary items in
your workplace, look at every nook and corner like
when you are looking for cockroaches!
REMEMBER, it will be a BONUS to you if you
found some useful items!
8. SEITON (SYSTEMATIZE) MEANS, “NECESSARY
ITEMS IN GOOD ORDER FOR USE”.
Step 1. Make sure all unnecessary items are eliminated from
your workplace
Then, think of what things should be put where, taking into
account the flow of your work, movements of equipments, if
there are any, from the point of view of safe and efficient
operation.
Step 2. Then decide with your colleagues which
things to put where also from the point of view
of safe and efficient operation. The principle is to put most
frequently needed item close to the user so as to minimize the
movement of the person. Things which are not so often used
could be placed farther away. You make a plan with your
colleagues based on these principles and locate things
accordingly.
9. Step 3. It is necessary to make sure that everyone at your
workplace know what are kept where for efficient use.
Make a list of things with their locations and put it in
cabinets/lockers. Label each drawer/cupboard to show
what is kept inside.
Step 4. Apply the same principles and indicate the places
where fire extinguishers are located, exits/entrances and
whenever necessary, warning signs for safety
precautions.
Note:
1. objective of SEITON is to make your workplace a safe
and efficient place to work in. So, such a thing as a
curtain on the cupboard which hide things behind should
be eliminated.
10. SEISO (SWEEP) MEANS, “CLEAN YOUR
WORKPLACE”.
There is very strong correlation between
quality of products and cleanliness of the
workplace where the product or service is
manufactured. Accordingly, SEISO (Sweep)
should be practiced everyday, and sometimes,
even during the day.
11. Do not wait until things get dirty. Clean your workplace, including
machines and equipments, tools and furniture, regularly so that they do
not have the chance to get dirty.
Put aside 3 minutes everyday for SEISO
You and your colleagues should be responsible for the work area
around you.
The janitors and sweepers will, then, look after the common areas only.
If you hope to work in clean and safe environment, it is best for you to
create such environment
Never throw anything and make it your habit
Cleaning is also checking
If you agree, start today.
12. Note:
1. In addition to 3 minutes for SEISO (sweep)
everyday, you can have weekly 5S time, or monthly 5S
day. Benefits of practicing 5S is much bigger than the
time spent for 5S.
2. Regular cleaning and checking extends the lives of
machines and reduces breakdowns
3. Practice of SEISO (Sweep) by the people of the work
area reduces needs foe maintenance staff and
janitors/sweepers. Those people could be shifted to
more productive work.
13. SEIKETSU (SANITIZE) MEANS, “MAINTAIN
HIGH STANDARD OF HOUSEKEEPING”
So as not to waste your efforts, do not stop after
implementing the initial 3S’s
Create a maintenance system for Housekeeping.
Make a schedule for cleaning for your workplace.
Interdepartmental competition is a very effective
means of sustaining and enhancing people’s
interest on 5S
14. Note:
1. Indicate the name(s) of the person who is responsible
for the work area and for the machine
2. Regular inspection and evaluation by a special 5S
committee members on the level of 4S by each work
area is necessary
3. Do not criticize poor cases, but also praise and
commend good practices or good performers.
15. SHITSUKE (SELF – DISCIPLINE) MEANS, “DO
THINGS SPONTANEOUSLY WITHOUT BEING TOLD
OR ORDERED”.
It is to make everyone practice 4S spontaneously and
willingly as habit or way of life.
There is no other way to foster such culture than
practicing 4S’s regularly until such time comes
when everyone becomes fond of 5S
16. How:
1. Treat your workplace as your (own) second home.
2. You are spending more of your WAKING TIME at your
workplace than at home.
3. Your workplace is an important place where you make
money for your self and your family.
4. If you hope your home to be clean and comfortable
place, why don’t you try to make your workplace as
clean and comfortable as your home.
Managerial people should show good examples
17. WHAT CAN YOU GAIN FROM 5S
A. INDIVIDUAL
1. 5s Makes Your Workplace More Pleasant
in practicing 5S, you have to start from discussing and agreeing
with your colleagues what items are necessary and unnecessary.
Then you have to discuss and agree what to put where for efficient
use by everyone. And, you have to clean the workplace together
with your colleagues
Such process will foster better human relations among co-
employees
In addition, you will see favorable changes in the working
environment as 5S progresses
Improved human relations and working environment will make your
workplace pleasant.
18. 2. 5S Makes Your Workplace More Efficient
If you have to look for something and if you have to spend so
much time finding it, you are not only wasting your time. You
are wasting your energy and morale, too.
On the other hand, if everything at your workplace is arranged
in good order and easily available for use, your workflow will
always be smooth.
It not only improves your efficiency but also improves the
rhythm of your work
Then you will enjoy your work more.
If you have to work, it is better if you can enjoy it.
19. 3. 5S Improves Your Safety
A clean and tidy environment where everything is
properly placed, clear instructions are readily available
and no one throws anything is a safer place to work with
Practice of 5S improves your own safety
You can enjoy your work more with less risk
20. 4. 5S Improves Quality of Your Work and Your
Product/Services
People affect environment
On the other hand the environment also affects people
If you are accustomed to work in a clean and tidy
environment, you can develop your sensitivity so that you
can feel and identify any defect in work.
On the contrary, messy and untidy environment will
adversely affect your sensitivity
21. B. COMPANY
5S is not only a matter of Housekeeping. It is an
integrated approach for productivity improvement and
ensures P Q C D S M to the organization which practices
5S:
22. P : 5S increases PRODUCTION
Q : 5S improves QUALITY
C : 5S reduces COSTS
D : 5S makes DELIVERY on time
S : 5S improves SAFETY
M : 5S improves MORALE
