This document discusses promoting a remote workforce through the use of modern technology. It notes that technology has made workers more mobile and flexible, requiring companies to adapt office structures accordingly. It recommends forming team hubs to maintain engagement as offices shift from full-time to remote. Utilizing the latest technology, like wireless tools and virtual private networks, will help workers become more self-sufficient and reduce office costs.

1. Remote
Workforce
Promoting workplace flexibility
2008

2. Summary
• With the technology becoming increasingly mobile,
it offers a more flexible diverse workforce, and the office
structure must be aligned to support this effort.
• Going from full time office support, a culture shift will evolve to manage
the change curve to an improved self service workforce.
• In a global remote workforce, there will be a need to formulate team
hubs in order to maintain an effective and engaged organization.
• Utilization of the latest technology will be first and foremost to attain the
highest level of self-service, as well as realize the cost saving efforts in mov-
ing toward interactive office space.
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3. Transformation
Align the business with the new
remote workforce
Objective • cultivate self-sufficiency for staff and promote greater
self-sufficiency at all levels
• enhance tools and resources for staff to become adept in self-service
Goals • train staff on technology and the next generation office style
• staff will begin to utilize the mobile tools and resources
Expectations • transformation of work styles to be self-sufficient
• teams to gain knowledge and understanding of the next generation office
to adopt the new model
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4. Getting There
Research the right work style
concept for your office
• Determine the future work style concept and mobile equipment
• Create a new level of virtual staff roles to align with the projected future office
• Bucket drivers of work and analyze the best support structure
• Research technology to reach self sufficient expectations for all teams
1. Wireless tools
2. Virtual Private Networks
3. Microsoft applications
4. Project rooms equipped with optimal conferencing needs
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5. Virtual Support
Role of a virtual assistant
Remote offices will still rely heavily on individuals adept at bringing together the appropriate human
resources for a given project. This is where the role of a virtual assistant comes into play.
To efficiently and effectively operate in a remote workforce, a virtual assistant will be able to offer
mobile solutions and resources required to do their jobs. Virtual assistants can also help with but not
limited to the following:
• facilitate the interaction among teams
• project coordination
• repository of business information
• dissemination of best practices
• assist with orientation of new staff employees
• connect remote staff with each other and management
• assist with developing remote workforce policies and guidelines
• coordinate the use of virtual equipment for meetings and conferences
Depending on the office structure, the virtual assistant can also provide on-site support. The role of a
virtual assistant is flexibile and designed to help meet the needs of today’s business environment with
cost-effective administrative solutions.
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6. Closing
Shape the new remote
workforce strategy
With emerging technologies, businesses will have greater means to seamlessly
work off–site. There will be no geographical boundaries as the new work con-
cept and resources shift around the globe. Increasingly, companies will depend
on virtual administrative support and commercial spaces that are fully wired
and readily adaptable to the needs of the remote workforce. To fit with market
conditions, majority of those in the small business environment will turn to using
portable wireless tools to communicate from any location. Investment in mobile
and portable technology will provide substantial savings on traditional overhead
expenses such as administrative office space, al a carte benefits, and facilities
maintenance.
While technology will make the workforce more flexible, there will still be the need
for some sort of support hub. Finding the right fit for your business will be essential
in taking shape of the new office concept. Ensure that you choose the most ap-
propriate virtual assistant to provide your business with the solutions to keep your
business on track as well as focused on the strategic elements for greater ROI!
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7. VIABLE
virtual office solutions
Custom SOLUTIONS
Every business is unique and VIABLE4U can provide
distinguished office support to successfully
manage work assignments and prioritize project
deadlines. We will customize a program that is
Office SOLUTIONS VIABLE to you.
Business SOLUTIONS
VIABLE4U Inc. is a virtual office staffed with executive
Administrative professionals are at the forefront of the foreseeable and are
administrative assistants for short or long-term
always applying the utmost business acumen in their day-to-day operations at
assignments/projects. Technology today provides
VIABLE4U. Our Executive Assistants are equipped with the skill sets and training
us with the opportunity to assist small businesses and
required to get your job assignment completed efficiently and effectively.
entrepreneurs with cost-effective one-on-one office
or personal support virtually, regardless of VIABLE4U is committed to creating a positive work environment, fostering team
geographical locations. spirit, excelling expectations and most of all ensuring you are rest assured with
our virtual office support.
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