Accounting Firms and Bookkeeping Services Company offers reliable as well as quick outsourcing services. It Includes quickbooks, online payroll services.

1. Velan – An Overview
• 7th successful year in the outsourcing business.
• Managed by a team of professionals with 100+ years of cumulative
experience.
• Impeccable track record of delivering services across the globe.
• Has state of the art technology for 24x7 operations.
• 500+ employees and gearing to become a 1000+ by the year 2014.
• ISO 9001:2008 certified company.
• Marching towards ISO 27001 certification (ISMS).

2. Payroll Process

3. Payroll Workflow
Client
Velan Payroll
Process
Team
Timecard /
Time sheetIRS State
DD or
Paper
Checks
Payment of
Tax & Filing
Return
Payment of
Tax & Filing
Return

4. Procedure – Payroll Process
• Confirmation of payroll period
(Weekly/Bi-Weekly/Semi Monthly /Monthly)
• Payroll working software both online and offline (QB/Peachtree/Intuit
online, etc)
• Update the W4 information for new employees in Software
• Payroll deduction setup for new employees
• Review and update the timesheet/timecard
• Generate the paychecks (DD Checks or Paper checks)

5. Procedure – Payroll Process
Conti..
• Ensure sufficient funds in payroll bank account for paychecks and
taxes.
• Deliver the paychecks as per SLA.
• Generate the tax liability report.
• Paying the payroll taxes after confirmation of transferring funds to the
payroll account.
• Reconciling the payroll bank account.

6. Documents Required for
Payroll Process
• W4 (if they are a new employee)
• Time sheet/Time card
• Deductions details (if any)
• Reimbursement details (if any)

7. Benefits of Outsourcing
Payroll Services
• Reduced Costs.
• Do not spend more time.
• Timely deliver of paychecks.
• Timely payment of payroll taxes to avoid IRS and State penalties.
• Preparing quarterly returns (941) and annual returns (940).
• Preparing State tax returns (UCT-6).
• Process and filing W2 and W3 thro online for SSA.
• Be assure that the latest tax tables are being used.

8. Achievements
• Payroll Process are completed on the same day and the payment
of taxes are being paid before the deadline as mentioned in
Service Level Agreement.
• Received new Payroll Process through the existing client.
• Achieved 100% turnaround time for handling client queries.
• Running the Payroll for more than 100 employees on semi-
monthly basis.
• E-filing W2 & W3 forms around 250 employees for the year 2012.
• Reduced 100% re-work on Payroll processing with the help of
quality management system.

9. Types of Payroll Processing
• Weekly
• Bi-Weekly
• Semi-Monthly
• Monthly

10. • ADP
• Quick Books
• Peachtree
• Paychex
Software Used

11. Industries Served
• Communications
• Automotive
• Travel
• Retail
• Utilities
• Industrial Equipment
• Real Estate

12. Why Velan?Why Velan?

13. Process ModelProcess Model
Feasibility study
Operational
management
TransitionPilot run
Evolving
migration
strategy
Understandin
g
requirements
Assess
viability & cost
Implementation
plan
In-house tool
development
Test cases run
Quality
performance
confirmation
Productivity
improvements
Operations
transferred
from Client
to Velan
Velan
commences
live production
Process review
for continuing
suitability

14. Operations HierarchyOperations Hierarchy
Task Owner
 Reception and delivery of tasks
 Generate reports on daily work done
Supervisor
 Quality check on the tasks done
 Ensure tasks are delivered on time
 Maintaining reports on daily , weekly and monthly production
Manager
 Ensure client satisfaction
 Handle client escalations (if any)

15. Infrastructure – Delivery Centers
Location 1
Location 2

16. Data Security
Physical, Administrative and Technical safeguards are in place to ensure
data security and confidentiality. Some of the safeguards are :
Physical
 Scheduled training on information security to all employees
 Regular security audits performed
Administrative
 All staff members are bound by Confidentiality and Non-Disclosure Agreements
 Round the clock Manned security and video surveillance
 Control of peripherals
 Audit/Access Trail maintenance
 Marching towards certification of ISO 27001:2005 (ISMS) within 2014
Technical
 Regular Virus checks
 Prohibited access to E-mail and Internet apart from business specific use
 Data Destruction after data retention period
 Secured network and application access
 Secured file transmission using Secure Shell (Private Tunnel Transmission) and
encrypted data transmission

17. InfrastructureInfrastructure
 Reliable Multiple Bandwidth from different providers through
different medium (Optical Fibre /Copper – Wired/RF-Wireless)
provides us immunity against total block out of Internet.
 Indigenous Captive Power Supply (UPS) as primary to cater during
city power failure, In addition excessive capacity Power Generator
(Silent) is in place to meet longer power break.
 Structured networks powered by state of the art switches and
routers for high reliability.
 Hardware firewall box takes care of Internet gateway level and
transmission security.

18. Business ContinuityBusiness Continuity
 Have 100% redundancy with dual servers having same
configuration and features.
 Operations at multi-locations as a part of Business Continuity Plan.
Ready to occupy & fully equipped work space to meet expansion
needs.
 Centralized client server anti-virus technology to ensure an
intrusion-protected and virus free environment.
 Secured storage, Designated file routing and Role Based Access
Control.

19. Our ClientsOur Clients
- Serving over 100 clients across the globe in our various services
- Serving 20% of them for the last 5+ years, 20% for 3+ years, 30% over
a year.
Clients USA
UK
Canada
Australia
South Africa
Singapore
Sweden
Belgium
Middle East
Iceland
Indonesia
Germany
Nigeria
Italy
Hongkong
Slovakia
Client Location
Country Percentage
USA 56
UK 16
Australia 9
Canada 6
Middle East 2.5
Others 10.5
Recent Compliments:
“ I am happy, its refreshing change from the usual ” – Lyle de Groot, Singapore
“ I'm glad I hired you and your team. Good job ” - Sean Saadi
“ Velan has been fantastic in their communication methods, are extremely organized,
can work independently, and are able to follow through to ensure that the job gets
done.” – Chris Majewski

20. Case Study - I
The Customer
Florida based rapidly growing assisted living resorts.
The Challenge
Trying to staff qualified people to supplement in-house strengths led the clients to outsource
Payroll process & Posting Entries of Timecard or Time sheets, Printing & Deliver paychecks and
Payment of payroll taxes to Velan Team.
The Solution
Velan Team provided the client a dedicated team of Payroll processing Experts and studied
the existing IRS and State related payroll updates. An issue tracking mechanism was established to
address, resolve and improve the process. Trained resources helped to deliver uninterrupted service
and meet the fluctuations in work volume.
The Results
Payroll process results to reduce the cost and avoid unnecessary penalty by IRS/State. The
Payroll Process are completed on the same day and the payment of taxes are paid before the
deadline as they could quickly ramp up through Velan team.

21. Case Study - II
The Customer
Florida based rapidly growing Health Care Services.
The Challenge
Trying to staff qualified people to supplement in-house strengths led the clients to outsource
two different Payroll process for both bi-weekly and semi-monthly , Posting Entries of Timecard or
Time sheets, Printing & Deliver paychecks and Payment of payroll taxes to Velan Team.
The Solution
Velan Team provided the client a dedicated team of Payroll processing Experts and studied
the existing IRS and State related payroll updates. An issue tracking mechanism was established to
address, resolve and improve the process. Trained resources helped to deliver uninterrupted service
and meet the fluctuations in work volume.
The Results
Payroll process results to reduce the cost and avoid unnecessary penalty by IRS/State. The
Payroll Process are completed on the same day and the payment of taxes are being paid before the
deadline as they could quickly ramp up through Velan team.

22. Contact Information
Velan Info Services
Website : www.velan-bookkeeping.com
Email : books@velaninfo.com
Phone : (516) 717 2079

23. THANK YOU