Accounting firms in the UK use our outsourcing accounting services to get their accounts updated and to reduce their overhead costs and drive business growth. for more:- www.mindspaceoutsourcing.co.uk/

1. Accounting Outsourcing Services UK - IRELAND - USA - CANADA - AUSTRALIA - UAE

2. Kshitji Jain
FCA, Director
Certified QB & Xero Advisor
Manish Jindal
FCA & DISA Director
Certified QB & Xero Advisor
About Us
Founded in year 2007, Mindspace is a provider of
bookkeeping, payroll and tax preparation services.
We specialize in servicing CPA firms as well as small,
medium and large businesses. We are a true sourced
accounting department providing highest level of
accounting and bookkeeping expertise and access
to the latest technologies. We believe even routine
accounting and bookkeeping functions deserve
special treatment. We seek to enhance the business
performance to our clients.

3. Global Accounting Outsourcing Services
CANADA
IRELAND
U.K
U.S.A
AUS
UAE

4. mindspace Snapshot
10+ years of work experience 250 + Clients Served
100 000+ hours of bookkeeping,
Payroll & Tax Returns Processing
30+ Accounting firms Served

5. Certifications

6. Why Us
Professional Service Data Security Quality Hassle free
Affordable Trusted Service Improve Processes
and Productivity
Multiple Sector
Clientele Expertise

7. Outsourcing Benefits
Scalable Model Experienced
Accounting Personnel
Dedicated
Managers
50% Cost
Effective
No Infrastructure
Cost
Time Zone
Benefits
Focus On Core Business
Activities For Expansion
Multiple Software
Expertise

8. Our Expertise Sectors
Accounting
Firms
Real Estate Ecommerce
Companies
Travel
Companies
Restaurants
Manufacturing
Companies
Web Design
& IT Companies
Law
Firms
Hospitality
Industries
Automobile
Dealers
Retail
Industries
Financial
Services

9. 4 Levels of Management in MindSpace
Director
Team Leader
Manager
Process
Associates
Operations
Taking Care of Client on boarding and
communication,team management and
team handling
Review and Quality Checks
Responsible for Data inputting &
Query Preparation

10. UK Accounting Services
UK Businesses
Bookkeeping Services
Vat Returns
Management Accounts
Payroll
Any Other Finance Process Function
Invoicing/ Franchisee Invoicing
Lodgments Reconciliations
Employee Travel Expense Reconciliations
Fixed asset Register maintenance
Demurrage Controls etc.
UK Accounting Firms Services
Bookkeeping Services
Payroll processing Services
Accounts Production
Vat Return Preparations
Management Accounts
Tax Return Processing

11. US Accounting Services
US Businesses
Bookkeeping Services
Accounts Receivable Outsourcing
Accounts Payable (AP) Outsourcing
Bank/Credit Card Reconciliation
Payroll Services
Management Reporting
Fixed assets accounting and management
US Accounting Firms Services
Bookkeeping and Write-Up Services
General Ledger Review
Tax return preparation services
We take care of :
1040s – Individual Tax Return
1120s – Business Tax Returns
1165s – Partnership Tax Returns
Software we use for tax preparation:
UltraTax Drake ProSeries

12. Full cycle bookkeeping
Payrolls Processing & Payroll Returns
Year-end Accounting
GST Return Preparations
Management Accounts
Super fund compliance work
Individual and Corporate Tax Returns
Budgeting
Inventory Management
Australia Accounting Services
Australia Businesses
Bookkeeping Services
GST Returns
Payroll Services
Bookkeeping services for
Australian Accounting Firms

13. Canada Accounting Services
For Canadian Businesses
Bookkeeping Services
Management Accounts
Payroll
Ireland Accounting Services
For Irish Businesses
Bookkeeping Services
Payroll Processing Services
UAE Accounting Services
VAT & Bookkeeping Services
Bookkeeping Services
VAT Services
Payroll Management Services
Accounting System & Integration
CFO Services
Management Accounts
Cash Flow Management

14. Cloud Accounting Software Expertise

15. Hourly
With this models, you will pay only
for the number of hours worked for
you. We will send invoices you at
the end of the month. This model
allows you to scale up and scale
down your work as per your
requirements.
Dedicated FTE Model
Under this model, you will get a
dedicated accounting team or
individual to work exclusively on
your project. Each FTE sends
regular reports on a daily, weekly,
monthly and annual basis, making
it easier to track work status.
Block of Hours Per Months Model
This model is similar to the Ad-hoc model
but here, you can buy pre-paid blocks of
hours (30,60 and 100) with smart price
for a period of 3 months.
Engagement Models

16. Remote Access cycle
Remote Login Process
Data location is your computer
Accounting Software access on
your computer
Hardware required computer,
scanner,fax
Highly used
Data backup is manual
Ideal for businesses having
turnover of more than 1 million
The Client scans the documents
and uploads it on his server
or e-faxes them to us
Our process team Connect to
Client’s Computer via internet
security using a remote desktop
The work is supervised by
the Management team to
ensure Quality Standard
and it is them updated on the
Client’s server
The team updates
the books and accounts
of the Client
The Client Data Server

17. Offline Access cycle
Offline Software Process
Data location our server
Accounting software is
locally with us
Work on Back up file
Hardware required scanner/fax
Ideal for small business
with turnover upto 1 million
The Client uploads
data on secure FTP
server or fax
it to us
MindSpace Team
access secure FTP
server and intimates
back the client on
data received
Work is then distributed by
the team lead. Mindspace
Team works on Sage Line50
& Quick Books UK in house
locally
Once the work get completed,
it gets verifiedby Management Team server
The completed work is
uploaded on the server
FTP server and intimated
to the client
The Client can
download and
restore back the
backup file
and review the
work done

18. Online Access cycle
Online Software Process
Data Location our Server
Online Access to Software
Software functionality is limited
Data backup is automatic
Ideal for Service Companies
and Ecommerce Retailers
The Client uploads data on
secure FTP server or fax it to us
MindSpace Team
access secure FTP
server and
intimates back the
client on data
received
Work is then distributed by the
team lead.
Team accesses software
online e.g via Sage Online,
Xero or QuickBooks Online
The Whole work is
verified by MindSpace
Management Team to
Provide best qualitative
deliveries
The client is
intimated
on the progress
of the work
regulary

19. Access Process
Offline Accounting File
Client will share the documents
(by scan/email, dropbox/google drive).
Client will provide us with a copy of
your QuickBooks File.
We will update the QuickBooks files
on my computer.
We email or share on cloud
(dropbox/Gdrive) with you a backup
copy of your QuickBooks file for you
to restore on your computer.
Remote PC Access
We will connect to your computer over
the internet using Remote software
such as AnyDesk, Teamviewer or
a secure VPN connection.
Client will scan the source documents
to your computer.
Client will give us remote access to
your accounting software.
We will update the books and log out.
Online Software
Client will send the documents
(by scan/email or share on
dropbox/google drive)
We sign into the software/website
and enter the transactions and logout.

20. Case Study Process of a Retail Company
Delayed Bookkeeping due to
voluminous supplier invoices and
remittances received weekly by
the client
Poor Data Retrieval of accounting
vouchers
Higher Costs for Bookkeeping
Department due to staff turnover
Delayed Bank Reconciliations
and AR Reconciliations
Month Ends used to take place
2 to 3 months
Challenges Faced
MindSpace Team has domain
expertise in US Bookkeeping.
We initially studied the process
of Bookkeeping and prepared a
process flow.
The client thereafter used to
scan everything as a “shoebox”
on FTP server
MindSpace Team first organizes
the scanned data into respective
folders as per SoP’s
Team connects remotely to the
clients server and do the
bookkeeping on QuickBooks
Solutions Benefits
Month Ends completes with
in 30 days
Bank reconciliations with
7 days of Month End
The clients has outsourced
AR & AP reconciliations
process to Mindspace as well
The F & A team concentrates
more on Management reporting
and regulatory Compliance Issues
Cost Reduction of Accounting
Department by 60%

21. Testimonials
Mustafa,
Online Jewellery Store
New York, NY
Manish is the only way to
outsource all of your
book keeping needs!
Very fast, reliable and attentive.
Debbi Wouti,
An E-commerce Retailer,
Australia
Manish has been great to work
with, very patient, and very
thorough. He’s proactive, and
so we’ve retained him for
bookkeeping going forward.
Looking forward to a great
relationship.
Ally O’Meally-Watson CIMA ,
Business Bright AccountantS ,
Cardiff, UK
We are super impressed with
Mindspace. It’s saving us hours each
month. Bookkeeping Service Support
on Xero provided by Mindspace is
superlative. They have also been
turning around monthly bookkeeping
work pretty quickly. I can concentrate
on value add tasks like business reports
and management summaries.

22. Infrastructure
8000 sq ft working space (Can be expanded to the extent of another 1500 sq ft)
Two Leased line connections having 40 Mbps online connectivity
Secured FTP for Data Transfers, Biometric Access and CCTV’s
24/7 Power Back up mechanism
Different means of communication are available - Skype, UK Phone, Zoom, Hangout
Provision for 100% data redundancies
We are ISO 27001 Certified and registered with ICO as well

23. Security & IT Compliance
Access to workstations is restricted through Network, windows login, PC locking.
Dual-Monitor workstations for a paperless environment, restricted access printers are available to any staff.
No access is available for fixing any external drive (CD Drives, Floppy Drives, and USB Ports) to the workstation.
Workstations secured individually by Anti-Virus and Fortinet Firewall Protection.
Limited internet access on need-basis – Need Based ( client specific) emails access only
Individual domain accounts for each processor ensures that the access to source documents is restricted to
authorized employees only.
Segmented LAN with firewall protection.
Trackers installed on each workstation to keep a close tab on each employee. Screenshot of Employee PC are
Taken in every 15 minutes.
Static IP Based Data Transfer Facility via SSL Protected FTP Servers based in the US.
Own a Dedicated VPS server for secured Data Transfer.
ISO 9001 and ISO 27001 Certified Facility.
Work Station & Network Security

24. Entry to the premises is restricted through secure access cards.
The Facility surveillance is done by CCTV.
Facility also manned with Security Staff.
Physical Security
Employee recruitment after thorough background checks.
Employee sign non-disclosure agreement with MindSpace before being inducted into the company.
Core information shared only within a limited group of people.
Constant monitoring through the trackers installed on the workstations.
Employee Credibility

25. MindSpace Outsourcing Service Pvt Limited
Thank you
London Office :
Suite LP26431,
20-22 Wenlock Road,
London, N1 7GU
Phone : +44 20 7096 0555
London Office :
Suite LP26431,
20-22 Wenlock Road,
London, N1 7GU
Phone : +44 20 7096 0555
USA Office :
Mindspace Outsourcing
Services Pvt Ltd.
99 Wall Street #1379,
New York NY 10005
www.mindspaceoutsourcing.co.uk info@mindspaceoutsourcing.com
India Office :
247, Manish Mansion, Frontier,
Adarsh Nagar, Jaipur,
Rajasthan-302004
Phone : +91 141 4023431

26. Commercial

27. Our Understanding