Getting things done® overview


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  • Brain is great at thinking of many ideas…just not storing them for later.
  • Shampoo Example Stuff can be anything…big or small, work or personal…all of it is stuff.
  • Draw circle (open loop requires action to close loop).
  • Take out a piece of paper and write down all stuff on your brain…5 min. How did that feel? What was good, what was bad? (Grief and Relief).
  • What do you do with this stuff? Action (if takes less than two minutes or you are in a place to complete that action) or Sort it for later work buckets.
  • Organize = sorting buckets, these become your big buckets.
  • At least 60 minutes each week.
  • Getting things done® overview

    1. 1. Getting Things Done® Mastering Workflow Overview Created by: Travis Eck
    2. 2. What is GTD? <ul><li>“ The groundbreaking work-life management system and book by David Allen that transforms personal overwhelm and overload into an integrated system of stress-free productivity.” </li></ul><ul><li>A “radical common sense notion that with a complete and current inventory of all your commitments, organized and reviewed in a systematic way, you can focus clearly, view your world from optimal angles and make trusted choices about what to do (and not do) at any moment.” </li></ul><ul><li>Surfing on top of the working world: in a state of high cooperation with the wave but don’t control the wave </li></ul>
    3. 3. The Productive Experience <ul><li>In control, </li></ul><ul><li>relaxed, </li></ul><ul><li>focused, </li></ul><ul><li>inspired, and </li></ul><ul><li>getting things done </li></ul><ul><li>… with a system to maintain the process. </li></ul><ul><li>Did you know … </li></ul><ul><li>It takes between 1 - 6 minutes to come back to focus from every interruption </li></ul><ul><li>We can only hold 7 (+ or – 2) items in our heads at one time </li></ul>
    4. 4. Transformation of Stuff <ul><li>Stuff = Things about which there is interest, concern, attention, focus, but which still need clarification about commitment to them, and tracking of them. </li></ul>*Stuff = GSA (Gnawing Sense of Anxiety) Outcomes/Projects Stuff * Next Actions
    5. 5. Five Phases of Mastering Workflow <ul><li>Collect: “Stuff” on your radar, Action, Finish, Acknowledge </li></ul><ul><li>Process: Diagram </li></ul><ul><li>Organize: Primary Action Lists </li></ul><ul><li>Review: Weekly </li></ul><ul><li>Do: Get to work… </li></ul>
    6. 6. Collect <ul><li>Mind Sweep </li></ul><ul><li>What do I have attention on? </li></ul>
    7. 7. Process
    8. 8. Organize
    9. 9. Organize Action Lists: Categorized Next Actions based on tool not on priority. @Calls @Computer @Anywhere @Home @Office @Waiting For Projects Someday/Maybe
    10. 10. Review <ul><li>Weekly Review </li></ul><ul><li>GET CLEAR </li></ul><ul><ul><li>Collect Loose Papers and Materials </li></ul></ul><ul><ul><li>Get &quot;IN&quot; to zero </li></ul></ul><ul><ul><li>Empty Your Head </li></ul></ul><ul><li>GET CURRENT </li></ul><ul><ul><li>Review Action Lists </li></ul></ul><ul><ul><li>Review Previous Calendar Data </li></ul></ul><ul><ul><li>Review Upcoming Calendar </li></ul></ul><ul><ul><li>Review Waiting-For List </li></ul></ul><ul><ul><li>Review Project (and Larger Outcome Lists) </li></ul></ul><ul><ul><li>Review any Relevant Checklists </li></ul></ul><ul><li>GET CREATIVE </li></ul><ul><ul><li>Review Someday/Maybe List </li></ul></ul><ul><ul><li>Be Creative & Courageous </li></ul></ul>