The document discusses common fleet management errors such as unauthorized purchases by drivers, lack of maintenance tracking, and poor driver punctuality. It explains how these errors can reduce profitability. It then provides examples of specific errors like using vehicles for personal purposes, following inefficient routes, and wasted idle time. The document argues that a fleet management system can help address many of these issues by tracking vehicles, scheduling efficient routes, monitoring maintenance, and analyzing fuel usage data to improve business decisions. Overall, the document advocates for GPS tracking systems in fleet management to better monitor operations and save costs.

1. Evolution of GPS
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2. Fleet management Errors

3. •‘To err is human.’ Mistakes are common and humans are prone to committing
mistakes and fleet managers are no exceptions to it.
•As a fleet manager who has to tackle a range of issues day in day out, small issues
could lead to larger losses in the long term.
•More often than not fleet managers might fall short to supervise the employees,
maintain & manage vehicle fleets, or be unable to access the data in real-time, or
failing to take right decisions on the acquired data.
• These errors could reduce the profitability of the fleet business.
•We bring out the common fleet management errors & ways to avoid or overcome
them.
Introduction

4. Tracking driver’s
punctuality
Engaging into
the Unauthorized
Purchases
Continuous
Maintenance
Issues
Mismanagement
of trucks. Decrease
Idle Time
Optimise Orders
Fleet Management Errors
Following
Inefficient routes
Bad
Customer Service
Usage of Vehicles
for Domestic
Purposes

5. Fleet Management Errors
Engaging into
the Unauthorized
Purchases
Usage of Vehicles
for Domestic
Purposes
Continuous
Maintenance
Issues
Allotting cash to drivers for fuel purchases increases risk of
unauthorised purchases conducted by drivers. A full-
proof fuel policy needs to be set up or at least fuel cards
need to be used.
Fleet managers often fail to track maintenance events of the
fleets leading causing increased maintenance costs due to
irregular servicing. Using good fleet management software
like Tracko App will help you to keep a track of the
maintenance events & with prior reminders for due dates.
Driver’s punctuality could influence the output of the
business as the operations runs within the dimension of
time. A record for driver’s work times & revenue per hour,
revenue over time, yield, and throughput should be
maintained to save losses.

6. Bad Customer
Service
Mismanagement of
trucks/ Identify
Revenue Leaks
•The best means to maintain
customer satisfaction is
by offering them the best
customer service.
•Setting up a good after-sales
service for addressing issue
too is beneficial as a part
of providing a good customer
experience
•Studies have
found 15 minutes per driver
per day is wasted due to lack
of good truck management.
•Thus, reducing idle time &
controlling overtime is of
utmost importance.
Usage of Vehicles
for
Domestic Purposes
•Chance of drivers using
vehicles for personal purpose
or take extended rest hours
exists. So does chances of
vehicle’s non-utilization.
•Installing a fleet
management system can help
in controlling such activities
and save losses.

7. Following inefficient routes
•The most common
mistake committed by the
drivers invites various
challenges for the fleet
managers like
unnecessary expenses of
increased fuel costs,
increased maintenance
costs, idling costs, etc.
Optimise Order
• Rates differ by area;
hence rate alone cannot
be the deciding factor
for orders.
•Calculate appointments
based on transit as
it gives cost and returns
corresponding to time
Reduce CO2 emission

8. A fleet management system like TrackoApp can help in addressing many of the
challenges & issues from the above mentioned.
Installing Fleet management Software &
saving losses

9. A good system tracks your vehicle & gives you live location of the
vehicle all the time.
Thus, drivers can be tracked down for any misconduct
Fleet managers can schedule the trips in advance with pre-defined
route, thus excess expenses, wastage of time is avoided
The system gives prior notification for maintenance due dates so that
your vehicles can stay healthy & running.
The fuel consumption of vehicle too is recorded in the system,
thus giving you data for taking business decisions.

10. Conclusion
• The above fleet management errors can affect negatively on the fleet.
• A constant monitoring & inspection with implementation of relevant policies will
prove beneficial.
• Using GPS tracking system for fleet management is almost mandatory for fleet
managers to keep a good track of their business, save losses & reap better ROI.

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