This document discusses the importance of having a driving for work programme in place to manage risks associated with employees driving for work. It notes that employers have a duty of care to ensure employee safety when driving for work. The document then summarizes the key elements an effective driving for work programme should include such as: online driver and vehicle checks, online safety training modules, and on-road driver training and certification. Financial benefits of implementing such a programme include reduced costs from fewer accidents while non-financial benefits include improved road safety and employee well-being. It concludes by outlining ISM ProDrive's three step process for developing a customised driving for work solution for a business.

1. ISMs Driving for Work Programme
Get the Complete Solution and cover your Duty of Care

2. Driving for Work
Driving for work includes any person who drives on a road as part of their work either in:
• A vehicle provided by their employer; or
• Their own vehicle and receives an allowance or payment from their employer for distances driven.
Commuting to work is not generally classified as driving for work, except where the person’s journey starts from their home and they are travelling
to a work location that is not their normal place of work.
• The employer has a duty of care to ensure the safety of employees using the vehicle.
• Employers should have appropriate policies and procedures in place.
• You must, by law, manage the risks that may arise when you or your employees drive for work.
• Have systems in place to ensure that Driving for Work activities are road safety compliant.
• Promote and influence safe driving behaviour and actions by their employees.
What is Driving for Work?
How does this impact Businesses?

3. Driving for Work
You will need a Driving for Work program in place for all:
• Company Car Drivers
• Grey Fleet Drivers (who use their own vehicle for work purposes, even occasionally)
As an employer, you should have a safety management system in place for managing all work related risks.
Driving for work risks should be managed as part of this system.
You must also make sure your employees are:
• Legally entitled to drive the vehicle they are using,
• Using a vehicle that is safe and roadworthy,
• Trained, competent and fit to drive their vehicle safely, and
• Using their vehicle safely.
What does the law require?
Are my staff affected by this?

4. Driving for Work
What you need
You should have Records that show that,
for each vehicle, each employee has:
• A valid driving licence
• Insurance
• Tax
• NCT certificates
• Proof they are medically fit to drive.
Employers and self employed
people should have:
• A system of routine daily checks and
defect reporting in place to ensure
that vehicles are in good working
order, safe and fit for purpose.
Almost all road collisions
involve human error.
You must have an ongoing Driver
Training Program in place to help all of
your employees become safer on the
roads.

6. Safe Driver
Online Driver Data Capture
Our online solution captures the Data Records that you need.
You will have confirmation that all employees are legally able to
drive and that the vehicle is legally roadworthy.
Our online portal easily allows your employees to declare they
have:
• A valid driving licence
• Insurance
• Tax
• NCT certificates
• And that they are medically fit to drive.
All data is sent to the Driving for Work contact.
This Data Capture Form can be tailored to the companies specific
needs

7. Safe Vehicle
Vehicle Walk-Around Checks
Our Online Solution shows employees how to conduct a daily
vehicle walk-around checks, and allows them to complete it online.
• The data is sent to the Driving for Work contact.
• The online portal also includes an interactive how-to graph and
downloadable pdf from the Road Safety Authority.
• Detailed how-to video produced by the ISM ProDrive Team
included.

8. For Drivers
• 5 Modules aimed at behavioural change
• Hazard Perception
• Mobile Phones
• Speed Awareness
• Driver Fatigue
• Motorway Driving
Safe Journey – Online Training

9. For Managers
• Branded Learning Portal
• Dashboard
• Detailed Reporting
• Organisation Structure
• Simple to update and communicate Fleet Policy
• Defect Reporting
Safe Journey – Online Training

10. Safe Journey - On Road Training
For Drivers
All ProDrive On Road Training Courses are carried out in vehicle on
a 1:1 basis.
Training is based around a Professional Advanced Driving
Standard.
We can cover all vehicle categories.
For Managers
ISM Manage all bookings
Easy to read reports with recommendations
Drivers certified by an independent body

11. Packages
Choose the services that best suit your needs

12. Managers Portal DFW Compliance
Driver Assess
and Certification
 Data Capture
 Online Training
 Vehicle Checks
 DFW Toolkit
ProDrive: Your Complete Driver Training Solution
Comprehensive A-Z
Toolkit for Managers
Cover your Duty of Care
Safe Driver / Vehicle / Journey
Safe Journey Training
 Training Dashboard
 On Road Training
 Driver Certification
 Data Capture
 Online Training
 Vehicle Checks
 Training Dashboard
 On Road Training
 Driver Certification
 Online Training
 On Road Training
 Driver Certification
 Defect Reporting
 Defect Reporting

14. Benefits

16. The Business Case for Managing Driving for Work
“Reducing injuries of any kind reduces workers’ compensation
claim expenses, reduces or eliminates health and safety
fines, reduces lost time from work and improves profitability”
European Transport Safety Council
Work-Related Road Risk Management 2014
Financial Benefits Non-Financial Benefits
• Reduced fuel consumption and vehicle
maintenance through better driving standards
• Fewer working days lost due to injury
• Reduced stress and improved morale
• Less need for investigation and paperwork
• Less time lost to work rescheduling
• Fewer missed orders and business opportunities
• Less chance of key employees being banned
from driving.
• A proactive way of keeping ahead of the
competition and in line with regulations and
legal requirements
• Benefits contract tendering and business
development processes
• Road safety and corporate social
responsibility (CSR)
“One high-profile collision involving a company-owned
vehicle bearing a company logo can have a long lasting
negative impact on a company’s image. At the other end of
the scale, being recognised externally for performing well in
fleet safety can be an effective marketing tool”
The Importance of Risk Assessment
The report clearly states the practical importance of Risk
Assessment, particularly a Driver Risk Assessment and
Training Programme. It is also a basic requirement of EU
Legislation.

17. The Next Steps

18. ISM ProDrive 3 Step Process
Arrange scoping session to capture exact requirements
Launch plan proposed and agreed
Final, fully-costed and detailed solution prepared for review / amends / approval