MS Office 2013

1. MODULE 9
SKILLS
Integrating Word, Excel,
Access, and PowerPoint
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2. SKILLS© Paradigm Publishing, Inc. 2

3. SKILLS
Guidelines for Integrating Content
between Programs
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 Integrating means that you bring together two or
more different application files
 First you create a document or file in the Office
application that best suits the data
 That application is called the source program
 Then you copy or export that file or its data to
one of the other applications, called the
destination program

4. SKILLS
Guidelines for Integrating Content
between Programs…continued
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5. SKILLS
Guidelines for Integrating Content
between Programs…continued
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6. SKILLS
Guidelines for Integrating Content
between Programs…continued
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 When you integrate data or objects from one
application into another, you can choose
between two methods:
1. copying and pasting
2. embedding or linking the data or object

7. SKILLS
Guidelines for Integrating Content
between Programs…continued
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 When you embed an object, such as an Excel
chart in a Word document, the chart becomes a
separate object in the Word document
– any changes you make to the chart in the source
Excel workbook will not affect the embedded chart in
the Word document
 In contrast, if you link the chart, it then resides,
or has its home, in the Excel workbook and is
not a separate object
– when you change the chart in the Excel workbook, it
will automatically be updated in the Word document

8. SKILLS
Skills You Learn
1. Export a Word outline to PowerPoint
2. Insert an Excel chart in Word
3. Create an Access table from Excel data
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9. SKILLS
Skill 1 Steps: Export a Word Outline
to PowerPoint
1. Click the Customize Quick Access Toolbar
button
2. Click More Commands at the drop-down list
3. Click the Choose commands from option box
arrow
4. Click All Commands
5. Scroll through the list box and then double-click
Send to Microsoft PowerPoint
6. Click OK
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10. SKILLS
Skill 1 Steps…continued
7. Click the Send to Microsoft PowerPoint button
on the Quick Access toolbar
8. Save the PowerPoint presentation as
Lastname-M9-S1-BusinessPlan
9. Close PowerPoint
10. In the Word window, right-click the Send to
Microsoft PowerPoint button on the Quick
Access toolbar
11. Click Remove from Quick Access Toolbar
12. Close Word without saving the document
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11. SKILLS
Skill 1 Visual: Export a Word Outline
to PowerPoint
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Scroll through the list
box and then double-
click Send to Microsoft
PowerPoint.

12. SKILLS© Paradigm Publishing, Inc. 12
Exporting a PowerPoint Presentation to Word
 To export data from a PowerPoint presentation
to Word:
1. click the FILE tab in your PowerPoint presentation
2. click the Export option
3. click Create Handouts
4. click the Create Handouts button to open the Send
To Microsoft Word dialog box
5. click a layout option
6. click OK

13. SKILLS
Skill 2 Steps: Insert an Excel Chart in Word
1. Click a blank area of the Excel chart to select
the chart
2. Click the Copy button in the Clipboard group on
the HOME tab
3. Click the Word button on the Taskbar
4. Click the Paste button arrow in the Clipboard
group on the HOME tab
5. Click the Keep Source Formatting & Link Data
button (the fourth button under Paste Options)
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14. SKILLS
Skill 2 Visual: Insert an Excel Chart in Word
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Click the Keep Source
Formatting & Link
Data button.

15. SKILLS© Paradigm Publishing, Inc. 15
Editing and Formatting a Linked Chart in Word
 To edit chart data:
1. click the CHART TOOLS DESIGN tab
2. click the Edit Data button
 To change the chart style:
1. click the CHART TOOLS DESIGN tab
2. select a chart style from the Chart Styles gallery
 To change shape styles and WordArt styles:
1. click the CHART TOOLS FORMAT tab
2. select an option

16. SKILLS
Skill 3 Steps: Create an Access Table
from Excel Data
1. Select cells in Excel
2. Click the Copy button in the Clipboard group on
the HOME tab
3. Click the Access button on the Taskbar
4. Click the Paste button arrow in the Clipboard
group on the HOME tab
5. Click Paste Append at the drop-down list
6. At the warning box asking if you are sure you
want to paste the records, click Yes
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17. SKILLS
Skill 3 Visual: Create an Access Table
from Excel Data
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Click the Paste button arrow in
the Clipboard group on the
HOME tab and then click Paste
Append at the drop-down list.

18. SKILLS© Paradigm Publishing, Inc. 18
Importing Excel Data
 When you import data, the file is converted for
use by the destination application
 To import an Excel file into Access:
1. click the EXTERNAL DATA tab in Access
2. click the Excel button in the Import & Link group to
open the Get External Data – Excel Spreadsheet
dialog box
3. specify the data source and storage options then
click OK to open the Import Spreadsheet Wizard
dialog box
4. specify import options and then click Finish to
complete the import