Running head: PROJECT MANAGEMENT. 1
PROJECT MANAGEMENT. 2
Project management process is a crucial tool in the development of any organization. This is because the projects that the organization deploys determine the business clientele. Critical analysis of the project management process is paramount to the successful execution of these elements within an organization. In the case of introducing the California Coast Credit Union into the San Diego State University, there are five crucial processes that should be adhered to in order to ensure the project’s success.
Initiation
During the initiation process, the eligibility of any relevant projects available is checked so as to validate the feasibility of the project plan. Once the project plans have been presented and the feasibility checked, the selection process is then initiated based on the requirements that each individual project would require. The project manager and the project management team then sign off on the requirements of the specific project selected.
In this case, the DBSI team was selected for the implementation of data signage procedures that are to be introduced within the student’s hub of the San Diego State University. It is during this stage that the appropriate team members of the project are identified as well as the project leaders. Selection of the project leaders is crucial to the next stage of the project management process which is the planning process. Furthermore, the ideal environment for the execution of the project is also identified so as to propagate an approximate orientation as to the next stage of the project plan (Making Waves with Digital Signage, 2014).
Planning
The next stage of the project management process is the planning process. The planning process is crucial in the intricate addressing of the project requirements so as to effectively kick start the project. Once all the project requirements are identified, the project planning can then be able to cultivate procedural steps in the implementation of the project. The project requirements are aligned with the project objectives or the elements that the project hopes to achieve. The specific objectives of the California Coast Credit Union by introducing data signage in the San Diego State University is to create an interactive forum where the students would be able to relate to the credit union, create a specific brand that would advocate for reliability and accessibility, and finally create and more engaging foot traffic among the thirty thousand students operating the campus (5 Basic Phases of Project Management, 2016).
The planning process also involves the scope of the project in terms of its relativity to the actual services that the project hopes to provide. The scope would entail prospects such as open air digital designs, using the ideal equipment so as to utilize the available technology and presentation of the right content in an entertaining forum. Moreover, the planning process als ...
Running head PROJECT MANAGEMENT.1PROJECT MANAGEMENT.2.docx
1. Running head: PROJECT MANAGEMENT. 1
PROJECT MANAGEMENT. 2
Project management process is a crucial tool in the development
of any organization. This is because the projects that the
organization deploys determine the business clientele. Critical
analysis of the project management process is paramount to the
successful execution of these elements within an organization.
In the case of introducing the California Coast Credit Union
into the San Diego State University, there are five crucial
processes that should be adhered to in order to ensure the
project’s success.
Initiation
During the initiation process, the eligibility of any relevant
projects available is checked so as to validate the feasibility of
the project plan. Once the project plans have been presented and
the feasibility checked, the selection process is then initiated
based on the requirements that each individual project would
require. The project manager and the project management team
then sign off on the requirements of the specific project
selected.
In this case, the DBSI team was selected for the implementation
of data signage procedures that are to be introduced within the
student’s hub of the San Diego State University. It is during this
stage that the appropriate team members of the project are
identified as well as the project leaders. Selection of the project
leaders is crucial to the next stage of the project management
process which is the planning process. Furthermore, the ideal
environment for the execution of the project is also identified so
as to propagate an approximate orientation as to the next stage
of the project plan (Making Waves with Digital Signage, 2014).
Planning
2. The next stage of the project management process is the
planning process. The planning process is crucial in the
intricate addressing of the project requirements so as to
effectively kick start the project. Once all the project
requirements are identified, the project planning can then be
able to cultivate procedural steps in the implementation of the
project. The project requirements are aligned with the project
objectives or the elements that the project hopes to achieve. The
specific objectives of the California Coast Credit Union by
introducing data signage in the San Diego State University is to
create an interactive forum where the students would be able to
relate to the credit union, create a specific brand that would
advocate for reliability and accessibility, and finally create and
more engaging foot traffic among the thirty thousand students
operating the campus (5 Basic Phases of Project Management,
2016).
The planning process also involves the scope of the project in
terms of its relativity to the actual services that the project
hopes to provide. The scope would entail prospects such as open
air digital designs, using the ideal equipment so as to utilize the
available technology and presentation of the right content in an
entertaining forum. Moreover, the planning process also has to
take into consideration the implementation timelines of the
project. Most managers offer short viable projects so as to
assess the productivity of the project within the appropriate
period. The implementation of the project was estimated to be
two months as per California Coast Credit Union’s timelines. In
addition, the project’s approximate budget should also be
discussed during the planning process so as to facilitate the
proper schedules and resource allocation factors.
Execution
The execution process is the most essential part of the project
management process as it entails the actual implementation of
the project’s goals and objectives. During the execution
process, individual assignments are handed out to the relevant
3. stakeholders and participants of the project so as to ensure that
all the essential prospects of the project are actually taken care
of. As the introduction of digital signage in the San Diego State
University is mostly focused on video brochures, videos and
interactive tutorials, specific tasks would be assigned to
different stakeholders. This is to ensure that the specified
elements related to the implementation of the project objectives
are covered. These elements incorporate things such as the
designs, the construction of the relevant structures, the relevant
equipment used in the operation as well as the digital
technology strategies that can be applied. Besides, as the digital
signage incorporates awareness to the students, the content and
content sharing strategies are also assigned to specific
individuals not to mention the copyrighting and the graphic
designs applied to the digital signage.
The execution also entails keeping track of the detailed project
progress through regular updates on the project. Regular
updates ensure that there is constant progress in the project
implementation thus a preferable update process would be a
daily or weekly update plan in all the relevant prospects as per
the drafted project plans and schedule.
Control and monitoring
The fourth process in the project management process is the
control, monitoring and validation of the projects successful
implementation. Control and monitoring should involve the
adhering to the selected project plans so as to make sure that
successful implementation and running of the project is done.
Monitoring the updates can ensure adherence to the project
plans by the respective stakeholder in the project (5 Basic
Phases of Project Management, 2016).
The control and monitoring process also entails the quality
assessments through assurance test plans. These assurance test
plans validate the quality of the project work and delivery as
applied during the implementation of the project.
Communication plans are also relevant in the control and
monitoring process as they ensure that the right information is
4. passed along to the relevant recipients such that there would be
coordination in the implementation of the project.
Closing
The closing process is final phase of the project management
process and a project management professional or a team of
professionals, should conduct an evaluation of the entire project
so as to validate the project. Evaluation of viable projects
usually indicate little or no error during their assessment.
Nonetheless, the identification of mistakes by project teams
typically indicate that there is a problem with the project and
that specific elements of the error need to checked in order to
fix the project into a viable project. Assessment of the timelines
involved in the execution of specific project plans is also
crucial to identifying any possible errors in the project (Making
Waves with Digital Signage, 2014).
Effects of PMP on team members.
Team members benefit a lot from the execution of project plans
that they have been assigned to. The team members get a chance
to put their relevant skills towards the successful execution of
the project. The team members also get a chance to learn
effective communication skills as from the formulated
communication plans relevant to the project. Furthermore, the
involved team members invoke their creative and capacitive
skills in their normal work designations by creating more
innovative ideas that would help in the overall development of
the organization.
References.
5 Basic Phases of Project Management. (2016). Retrieved on
August 19th 2016, from
www.projectinsight.net/project-management-basics/basic-
project-management-phases
Making Waves with Digital Signage. (2014). Retrieved on
August 19th 2016, from
dbsi-inc.com/true-stories/digital-signage/true-story-california-
coast-credit-union/