EDUC 210: Computers in Education Simple Access Database Tutorial CREATING AND EDITING A TABLE 1. Open Microsoft Access. 2. Click “Blank Database” to create a new database. 3. Name the database FSU Courses (your initials) eg FSU Courses RJ. 4. Click the view icon , and select Design View. 5. Save the table as Course Information. 6. Change the first field name to CRN. 7. Change the data type to Number 8. Create the following additional fields (make all fields required) Field Name Data Type Department Lookup Wizard** (see note below) Course Number Number Description Text Instructor Text Location Text Allow Pass_Fail Yes/No ** Once you have clicked lookup wizard, follow the following steps: · Select “I will type in the values that I want” and click Next. · Under Column 1, type these Departments: · BIOL · CHEM · EDUC · ENGL · ELEM · SPAN · Click Next · Click Finish · The data type for Department will revert to “Text”. That’s okay. You will see the items you typed after steps 9 and 10. 9. Click the View icon again. Save the table. 10. Enter the following Data into the table: 4568 BIOL 110 Principles of Biology Smith LS 111 No 6166 CHEM 102 Chemistry II Mattson LS 209 Yes 8523 EDUC 210 Computers in Education Johnson BU 361 No 6541 ELEM 315 Methods of Teaching Reading Rosenthal SBE 104 No 6953 SPAN 110 Spanish I Diaz JKSA 301 Yes CREATING A FORM AND ENTERING DATA 1. Click the Create tab. 2. Click Form. 3. Click the View icon to go to the Form View. 4. Use the form to enter the following additional information: 9432 CHEM 101 Chemistry I Mattson LS 209 Yes 5751 EDUC 310 Foundations of Education Baker BU 119 No 7596 EDUC 330 Ed Psych and Measure Baker BU 136 No 3587 ENGL 300 Children’s Literature Moore BU 216 Yes 1358 SPAN 120 Spanish II Diaz JKSA 301 Yes Use the navigational button above to scroll through the records. The arrow with the gold star will take you to a blank form so that you may enter new information. CREATING A QUERY 1. Click the Create tab. 2. Click Query Wizard. 3. Choose Simple Query Wizard. 4. Add all the fields except Description and Allow Pass_Fail to the Selected Fields box. 5. Click Next twice. 6. Select Modify the Query Design. 7. Click Finish. 8. Let’s filter the query: under the Department column at the bottom of the page, enter CHEM in the Criteria row. 9. Click the View icon. 10. You should now only see the CHEM classes listed. CREATING A REPORT 1. Click the Create tab. 2. Click Report Wizard. 3. Under Tables/Queries, select the Course Information table. 4. Add CRN, Department, Course Number, and Location to the Selected Fields box. 5. Click Next twice. 6. Sort Ascending by Department. 7. Click Next. 8. Select a layout and an orientation and click Next. 9. Select a style and click Next. 10. Click Finish. EDUC 210 Access Activity – Student Database Complete the Simple Database Tutorial in the Resources module for this week, then complete the assignment below. 1. Cre.

1. EDUC 210: Computers in Education
Simple Access Database Tutorial
CREATING AND EDITING A TABLE
1. Open Microsoft Access.
2. Click “Blank Database” to create a new database.
3. Name the database FSU Courses (your initials) eg FSU
Courses RJ.
4. Click the view icon , and select Design View.
5. Save the table as Course Information.
6. Change the first field name to CRN.
7. Change the data type to Number
8. Create the following additional fields (make all fields
required)
Field Name
Data Type
Department
Lookup Wizard** (see note below)
Course Number
Number
Description
Text
Instructor
Text
Location

2. Text
Allow Pass_Fail
Yes/No
** Once you have clicked lookup wizard, follow the following
steps:
· Select “I will type in the values that I want” and click Next.
· Under Column 1, type these Departments:
· BIOL
· CHEM
· EDUC
· ENGL
· ELEM
· SPAN
· Click Next
· Click Finish
· The data type for Department will revert to “Text”. That’s
okay. You will see the items you typed after steps 9 and 10.
9. Click the View icon again. Save the table.
10. Enter the following Data into the table:
4568
BIOL
110
Principles of Biology
Smith

3. LS 111
No
6166
CHEM
102
Chemistry II
Mattson
LS 209
Yes
8523
EDUC
210
Computers in Education
Johnson
BU 361
No
6541
ELEM
315
Methods of Teaching Reading
Rosenthal
SBE 104
No
6953
SPAN
110
Spanish I
Diaz
JKSA 301
Yes
CREATING A FORM AND ENTERING DATA
1. Click the Create tab.
2. Click Form.

4. 3. Click the View icon to go to the Form View.
4. Use the form to enter the following additional information:
9432
CHEM
101
Chemistry I
Mattson
LS 209
Yes
5751
EDUC
310
Foundations of Education
Baker
BU 119
No
7596
EDUC
330
Ed Psych and Measure
Baker
BU 136
No
3587
ENGL
300
Children’s Literature
Moore
BU 216
Yes
1358
SPAN
120
Spanish II

5. Diaz
JKSA 301
Yes
Use the navigational button above to scroll through the records.
The arrow with the gold star will take you to a blank form so
that you may enter new information.
CREATING A QUERY
1. Click the Create tab.
2. Click Query Wizard.
3. Choose Simple Query Wizard.
4. Add all the fields except Description and Allow Pass_Fail to
the Selected Fields box.
5. Click Next twice.
6. Select Modify the Query Design.
7. Click Finish.
8. Let’s filter the query: under the Department column at the
bottom of the page, enter CHEM in the Criteria row.
9. Click the View icon.
10. You should now only see the CHEM classes listed.
CREATING A REPORT
1. Click the Create tab.

6. 2. Click Report Wizard.
3. Under Tables/Queries, select the Course Information table.
4. Add CRN, Department, Course Number, and Location to the
Selected Fields box.
5. Click Next twice.
6. Sort Ascending by Department.
7. Click Next.
8. Select a layout and an orientation and click Next.
9. Select a style and click Next.
10. Click Finish.
EDUC 210
Access Activity – Student Database
Complete the Simple Database Tutorial in the Resources module
for this week, then complete the assignment below.
1. Create a new database in Access called
StudentInformationYourInitials. For example, I would call mine
StudentInformationRJ.
2. Create a table called Personal Information that contains the
following fields (determine the proper field widths and types so
that the information displays properly): Be sure to have at least
one field that uses the lookup wizard (a field where the entries
are repetitive eg. Classification or State).
a. ID
b. First Name
c. Middle Initial
d. Last Name

7. e. Classification (for example, Freshman, Sophomore, etc.)
f. Date of Birth
g. Street Address
h. City
i. State
j. Zip
k. Phone
l. Honor Roll? (this should be a yes/no field)
m. Emergency Contact Name
n. Emergency Contact Phone
3. Enter student information to create 10 records. Enter your
name as one of the records.
4. Create a query called Senior Query that shows all the Seniors
(must be at least 2). Include all the fields in query.
5. Create a report called Emergency Contact that shows all
students’ ID, First Name, Middle Initial, Last Name, Emergency
Contact Name, and Emergency Contact Phone.
6. Sort the report in ascending order by Last Name, then by
First Name, then by Middle Initial.
7. Create a form called Students that would be used to enter
student information.
*PLEASE NOTE*
Remove any tables, queries, or reports that are not correct
before submitting. There should only be one table, one query,
one report, and one form in the database.