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REALTOR AE boot camp
1. A Primer for the New…
REALTOR® ASSOCIATION EXECUTIVE
2. GETTING TO KNOW YOU
Tell us a little about you…
Name & Title
Association Name, Location
Membership Size
Do you run an MLS
How long in your current position
What you did before
3. WHAT WE WILL COVER TODAY IS…
Who Has Attended:
NAR’s New AE Training ?
NAR’s Association Executives Institute?
Who Has Been to REALTOR.org?
Checklistfor New AE’s?
Taken Any Self Study Courses?
What Do You Want to Learn Today?
4. CLASS OUTLINE FOR TODAY
What To Do First
Basic Areas of Focus
Leadership Relations
Meeting Management
Staff Management
Member Relations
Financial Safekeeping
Strategic Planning
Most Important, Remember That…
5. WHAT TO DO FIRST
realtor.org/association_executives
Checklist for New Association Executives
RoadMap for New AEs
RAE Magazine Archives by Subject Matter and More
REALTOR® Association Management Self-Study Course
Information Central
NonprofitCenter.com
Association Self Auditing Process
Societies of Association Executives
asaecenter.org
7. CHECK THE HEALTH OF YOUR ASSOCIATION
NonProfitCenter.com: Self
Auditing Process Handbook
Where is your IRS Letter of Determination?
Where are your Articles of Incorporation?
Is D&O Insurance Policies in Effect?
What is the Association’s Federal ID Number?
Where are copies of the last taxes filed?
Has the sales tax exemption been filed?
Financial Checklists by Judith Lindenau
Walk in A New Member’s Shoes
8. YOUR PEERS ARE YOUR BEST RESOURCE
Get to Know NAR & State Association Staff
Sign up for AETalk
Find a Mentor…or a few!
AE Blogs & Sites (Check latest RAE Magazine!)
Slideshare.net
State & National Conventions - Hallway Talk
Societies of Association Executives
AE Resources, Research, Education
9. LEADERSHIP-STAFF RELATIONS:
Have a Contract in Place, have Job Descriptions in Place
Leadership or Staff Driven?
Staff Teaches Leaders their Roles, Duties
Provide Detailed Instructions
Bonus…Travel Packets
Informed Leadership
Volunteer Newsletters, Highlighted Info
Lunches with Board Members, Chats with Chairs
Be an Exemplary Role Model
Personality Testing…Seriously!
Say Thank You Often
Remember...who makes decisions is not nearly as important
as the quality of information on which decisions are made.
Next…Move from Great to Excellent
10. EFFECTIVE MEETING MANAGEMENT
Enhancing Committee Effectiveness
by John Schlegel, CAE
Meeting Management Basics Overview
Annual Committee Planning & Training
11. EFFECTIVE MEETING MANAGEMENT - RONR
Robert’s Rules of Order
Keep Latest Edition on the Shelf
Buy a Condensed Version & READ
Official Website with Q&A Forum: robertsrules.com
12. STAFF MANAGEMENT
Effective Staff is Fundamental to Achieving Goals
Responsibility & Delegation – Empowerment
If Staff Understands Why, They Know How
Reward the Exemplary, not the Ordinary
Vision Alignment, Inspiration & Intangible Rewards
Continuing Education, Mentoring
Promote Staff and Your Team – Be Proud
Frequent Communications are a MUST
Pay Competitively Based on Facts
Say Thank You…Often.
13. MEMBER RELATIONS
Be a High Visibility AE – Office Visits, Education
Classes, Take All Opportunities to Meet
Be Prepared with Questions, Pen & Paper
Have a Communications Plan
Annual Surveys
Brief Surveys (How are we doing; polls), Evaluations
Periodic Newsletters
Member Forums
Indirect Communications – Public Relations
Office Meetings
14. MEMBER SERVICES AND PROGRAMS
Can You List Your Member Benefits? Have a
Brochure? For REALTORS® & Affiliates?
Be Familiar with All Member Services
Kill Sacred Cows…With Facts
Evaluate all Programs & Projects – Before & After
Audit to Determine True Costs…Including Staff
Organization & Knowledge is Key
Make it Worth the Member’s Time!
15. FINANCIAL SAFEKEEPING
You are Accountable – So Create Checks & Balances
Learn and Adhere to Accounting Principles
Have Written Procedures for EVERYTHING
If You Don’t Know – Take a Course
Provide Leadership with Understandable Reports
Align the Budget to the General Ledger
For Committee…Balance Sheet, Budget YTD, P&L, Check Register
For Board of Directors…Balance Sheet, Budget Performance
Budget Considerations
NAR ‘s Field Guide to Association Budgets & Reserves
Program Based, Zero Line Budgeting – include Cost/Benefit Analyses
Selling a Budget is in the Packaging – Benchmarking, Pie Charts
16. STRATEGIC PLANNING
Strategic Planning Provides Central Focus & Direction
Conflicts Arise When Goals Aren’t Shared
It Takes ALL to Govern
Creation of Goals by Consensus
Builds Trust through Common Interests
Steps to Success & Satisfaction
Vision, Mission
Overall Goals
Executable Steps
Monitoring Method
17. MORE STRATEGIC PLANNING – FOR YOU
Vision Gives Life to Purpose
Knowing Where You are Going will get You There
Strategic Planning for Your Future
Sets an Example for Leadership
Creating Your Personal Vision
Short,Memorable & Full of Meaning
Constant Reminders
Focus on the future you want, not the problems you have. Once you’ve conjured
up an image of the most desirable future, consider what your actual future will
look like if you continue on your current path. Then determine what needs to
change to produce the more favorable outcome.
18. REMEMBER THAT…
Don’t try too much, too soon
Know who you answer to - try not to step on too many toes
Respect Confidentiality. Keeping secrets is your job now.
Be aware of state and national events, registrations, and what is
expected of you AND leadership!
Travel Smart – Keep in mind what a member would think of your
expenditures.
Remember what your parents taught you: Greet people with a strong
handshake, full eye contact, and a true smile.
Simple niceties go a long way. A 5 Star Hotel, though…
Volunteer to understand, to learn, and to give back
Organization is KEY! Work on it!
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