Gatekeeping, als onderdeel van de onderhoudsworkflow, heeft een positieve impact op de veiligheid en planbaarheid, en verlaagt de onderhoudskosten van assets. Binnen Asset Management maakt gatekeeping deel uit van de PDCA-cirkel voor continue verbetering van de beschikbaarheid en betrouwbaarheid van het asset. Robert Westerhuis deelt de ins en outs van gedegen gatekeeping in onderhoud en legt de voordelen uit.

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THE POSITIVE IMPACT OF GATEKEEPING

2. THE POSITIVE IMPACT OF GATEKEEPING
Why perform gatekeeping and
what are the benefits

3. We are safer together.
Every day, everywhere.
ASSET MANAGEMENT
MODEL

4. We are safer together.
Every day, everywhere.
PREVENTIVE MAINTENANCE
WITHIN ASSET MANAGEMENT

5. WHY GATEKEEPING OF
WORKFLOW CORRECTIVE MAINTENANCE
We are safer together.
Every day, everywhere.
BEFORE EXECUTION
Create a SMART (specific, measurable, acceptable, realistic and time-
bound) work request
AFTER EXECUTION
(Hard) Discover gaps in the preventive maintenance plans, concerning:
Scope – Frequency - Asset Health - Operating Window - Operation and
Maintaining
(SOFT)
• It’s FMECA and RCA in a bottle (multidiscipline small team)
• To create mutual understanding and respect as a discipline

6. FLOWCHART MAINTENANCE
WORK REQUEST (NOTIFICATION)
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Every day, everywhere.
PLANNABLE WORKFLOW
1. Create work request
2. Gatekeeping
3. Prepare workorder
4. Approve workorder
5. Schedule workorder
6. Release workorder
7. Execute workorder
8. Finish workorder
9. Gatekeeping
10. Close workorder

7. STAKEHOLDERS
GATEKEEPING!
We are safer together.
Every day, everywhere.
Production Supervisor
(Gatekeeper)
Maintenance Supervisor /
Coordinator / Planner
Reliability - and or
Maintenance Engineer

8. GATEKEEPING
PROCESS!
We are safer together.
Every day, everywhere.
Workorder request must be SMART
Reference of high quality workorder request
Preparation for the gatekeeping is necessary (all disciplines)
Multidisciplinary (Operation/Maintenance/Engineering)
No hierarchy between disciplines
Quality Input is Quality Output
Based on the Risk Matrix
speaking the same language
Pursue Company Goals
(Performance/Risk/Cost)
Daily event

9. QUALITY REFERENCE
WORKORDER REQUEST!
We are safer together.
Every day, everywhere.
The first part is important for the
execution of the Workorder Request
Short text: Meaningful title of
notification
Long text: Clear description of
findings and checks /actions already
carried out
Functional Location: Deepest
possible level
Planner Group: Check
Main WorkCentre: Check
Priority: Correct priority (challenged)
The second part is important for
the review of preventive
maintenance
Breakdown indicator in case of
function loss
Object part (if known / relevant)
Damage (if known / relevant)
Cause (if known / relevant)
Effect: Impact notification on
installation
Condition after malfunctioning:
status of equipment

10. We are safer together.
Every day, everywhere.
Challenge the priority level: as low as possible (largest time window)
• No improvisation
• More time to prepare
• Reduced chance on safety incidents
• All materials, tools and labor organized
• First time right
• Reduced cost of execution
Priority and related time window are accepted by all disciplines
Risk Matrix for corrective maintenance is accepted by all disciplines
Specify KPI’s for all priority work order requests; also for rejected
ones to improve gatekeeping
PRIORITY OF
A WORKORDER REQUEST
We are safer together.
Every day, everywhere.

11. We are safer together.
Every day, everywhere.
WHY SUPPORT OF
RELIABILITY- OR MAINTENANCE ENGINEER?
We are safer together.
Every day, everywhere.
• All Critical Equipment has a maintenance plan
• Maintenance plans are the ME’s responsibility
• Corrective Maintenance data must be input for
existing maintenance plans
• Failure mode/cause/consequence/impact etc.
(ISO14224)
Check, correct, add
and update before
closing workorder

12. CONCLUSION
We are safer together.
Every day, everywhere.
• Gatekeeping of corrective maintenance improves:
• execution of corrective maintenance
• preventive maintenance program
• Risk Matrices and high quality work order requests will
improve cooperation between Operations, Maintenance
and Engineering
• Gatekeeping is a daily practice; so optimizing the
maintenance program will also be daily practice
• Specify KPI’s on the amount of high priority requests to
show the value of Gatekeeping

13. December 16, 2020 Page 14
Questions
Via Q&A
Or get in touch with
our Subject Matter Expert:
Robert Westerhuis
Robert.Westerhuis@stork.com
+31 6 10 70 33 64
WEBINAR
THE POSITIVE IMPACT OF GATEKEEPING
We are safer together.
Every day, everywhere.
Sustainable Performance Improvement

14. THANK YOU
FOR YOUR ATTENTION