Stephanie Swords is seeking a position that utilizes her extensive computer skills and experience in construction, real estate, accounting, and administration. She has over 10 years of work experience in roles such as project coordinator, construction bookkeeper, accounts payable coordinator, and administrative assistant. Swords has a Bachelor's degree in Clinical Lab Sciences and a minor in Computer Science. She is proficient in many computer programs and construction-related software.

1. Stephanie Swords; (201) 214-0468
STEPHANIE SWORDS
9 HOPPER COURT, MAHWAH, NJ 07430 | (c) (201) 214-0468 | stephswords@yahoo.com
PROFILE
An exceedingly computer-savvy, ambitious, personable, self-starter with several years’ experience
in the construction and real estate industries as well as in accounting, I am in pursuit of a busy and
challenging position. I am a team player when needed, however I work very well by myself, and do
not need to be micromanaged. As a result of my background in computer science, I possess an
extensive knowledge of many computer programs, and have a natural ability to learn new
programs swiftly. My ability to learn quickly spreads to all areas, from new systems and structures
to entirely new positions, I have a natural ability to adapt rapidly. Additionally, I have a growing,
working knowledge of the technical and administrative aspects of construction and real estate
trade practices from past positions, as well as from self-study. I am also a registered notary public
in the state of New Jersey.
SKILLS SUMMARY
 Superior Computer Skills
 Project Management & Coordination
 A/P & A/R Coordinator / Clerk
 Construction Management
 Construction Documentation (ability to
read, interpret, and put to use information from
CDs, specs, and other documents)
 AIA Documents & Billing
 Bookkeeping
 Advanced Mathematical Skills
 Electrical Engineering Background
 Problem Solving
 Medical Terminology & Comprehension
 Administrative Skills
COMPUTER SKILLS(~)(*)(**)
 Microsoft Word
 Microsoft Excel
 Microsoft PowerPoint
 Microsoft Outlook
 Microsoft Project
 Microsoft Access
 Microsoft Production
 Microsoft SharePoint
 Adobe Products, including Acrobat Pro
 QuickBooks
 MRI
 RedTeam Construction
 CMiC
 Sage (Timberline)
 AutoCAD
 SketchUp
 AS400
 Cloud-Base File Storage (OneDrive, Google
Drive, Dropbox)
~ NOTE: In each of my jobs, my advanced knowledge of computer and IT systems has been greatly
appreciated, put to work, and relied upon, not only to fix problems, but to educate other employeeson how
to use certain programs or become a more proficient user. I can’t my skills into words; it’s something to be
shown. Please ask any of my references just how much of, as one boss said, “a true computer nerd” I am.
* also I have some experience with SAP, Concur, and Oracle
** for any almost any program not listed here that is considered a requirement,I have the ability to teach myself how to use
such program and all its functionality, within only a few days or at most about a week.I can do this with minimal help, if a ny at
all. Due to my extensive computer science background, I have the ability to learn and master new programs extremely quickly
& easily.

2. Stephanie Swords; (201) 214-0468
WORK HISTORY
05/17-10/17 ProjectCoordinator (Temporary Assignment)
AVACON Builders – Wyckoff, NJ
Coordinate and Keep Track of Multiple Projects (Commercial and Residential) and Their
Paperwork Through Use of Different Filing Systems & Programs, Such as RedTeam, OneDrive,
and Dropbox; Prepare Bid Invitation Packages (RFPs), Handle Proposal Collection from All
Subcontractors, and Level All Bids; Keep Track of All RFIs, and Ensure Prompt Answers from
Owner or Architect / Engineer; Review Drawings to Ensure Complete Knowledge of Scope of
Work; Create and Submit AIA Payment Requisitions, Change Orders, and Other Miscellaneous
Invoices; Permit Filings; Keep Open Lines of Communication with All Parties Involved on Each
Project; Request Certificates of Insurance from All Subcontractors; AIA Contract Creation, Edits,
and Execution; Create Schedules and Update as Required; Handle Submittals from All
Subcontractors; Material & Equipment Orders – Place Orders, Stay on Top of Lead Times,
Delivery Times, etc.; Schedule Site Visits and Other Meetings for Any Involved Parties; Prepare
Reports, Meeting Minutes, Correspondence, Procedures and Guidelines; Coordinate with Project
Managers for Any Needs They Have; Complete, Distribute, and/or File All Forms During the
Lifecycle of a Project; Maintain Contact Database, Including Subcontractors, Vendors, and
Customers; Develop New Internal Methods to Strengthen and Maintain Internal Function;
Maintain All Files on Dropbox and OneDrive; Special Projects as Assigned; Miscellaneous Office
Duties; Research Specificsfor Projects; Data Entry
08/16-03/17 ConstructionProject Coordinator (AssistantPM)& Bookkeeper
Ivy Realty Services – Montvale, NJ
Exceptionally Advanced & Substantial Use of Microsoft Excel, Word, PowerPoint, SharePoint,
Outlook, Project, MRI, QuickBooks, & Adobe PDF;
Accomplishments: Created the Construction Department’s New “Job Life-Cycle” Procedures –
All Steps of How a Job is Handled from Start to Finish; Designed & Generated a New Job
Cost/Schedule Tracking Sheet to Allow Jobs to be Tracked at Each Phase of Construction
Including Conceptual & Pre-Construction Phase, This Sheet Also Serves as a Final Report for
Each Project, Showing Whether Projected Schedule & Spending Stayed On Track, & it Also
Functions as Reference for Future Projects by Showing Trends in Spending & Timing on Different
Types of Specific Projects; Restructured & Improved the Filing System; Created a Job Summary
Sheet to be able to Show an Individual Job’s Current Financial Status; Created WorkOrder
Forms that Would Act to Initiate a Job in the Construction Dept. (Note: The Construction Dept.
Consisted of Myself, the Project Manager, and the EVP of Construction); Initiated & Conducted
New Bi-Weekly Meetings with the Construction Dept. & Asset Managers as a Way for the Asset
Managers to Accurately Convey Information on New or Upcoming Jobs to Construction, Discuss
Updates on Current Projects Being Handled at the Property Management Level, as well as
Provide the Asset Managers with Updates on Projects Being Handled by Construction – These
Meetings Allowed for a Much More Accurate Tracking Sheet
Daily Responsibilities: Construction Bookkeeper: Process Purchase Orders & Change
Orders & Issue to Contractors for Execution; Negotiate Change Orders with Contractors When
Necessary Due to Pricing and/or Scope Discrepancies; Invoice & Payment Application Review,
Coding, & Processing; Invoicing for Construction Management Fees; Asset (Budget) Approvals;
Job Cost Tracking Using Job Reconciliation Sheets & Dashboards; Dashboard Maintenance;

3. Stephanie Swords; (201) 214-0468
Continued – 8/16 – 3/17 – Construction Project Coordinator & Bookkeeper – Ivy Realty
Lien Waiver Preparation & Collection; Lease Commencement Notices; Job Folder Creation &
Maintenance, Including Copies of All Pertinent Documents from A&E Firms, Contractors, & Any
Misc. Vendors – These Folders Contain Documents such as Asset Approvals, Contracts, Permit
Copies, CDs & DDs, POs & COs, Payment Application & Invoices, Copy of Checks, Occupancy
Certificates, & also Tenant Lease Commencement Notices; Generate Monthly Expense Reports
for the Construction Dept.; Accounting Inquires with Outside Parties; Maintenance of a Cost
Database Based on Bids Received & Regional PricingMaterials; Cash Flow Reports; Yearly
Budget Projections & Other Financial Reports for Construction to Be Done at Each Property;
Obtain Certificates of Insurance & W-9sfor All Construction Vendors & Contractors; Provide Tax
Exempt Forms to All Necessary Parties
Construction Project Coordinator: Oversee Construction Projects at 20+ Buildings Throughout
the Entire Life Cycle of Each Project, Including Workingwith Architects & Engineers, Contractors,
Brokers, & Internal Employees to Ensure Projects Stay on Schedule & are Completed Properly;
Prepare Bid Invitation, Distribute Bid Documents (Including an In-Depth Template which I Created
with Specific Categories to Ensure Uniformity Throughout the Bids), Follow-Up, Track, & Collect
Bid Packages; Process and Distribute RFIs; Bid Review for Accuracy; Create a Spreadsheet to
Track Submittals & RFIs; Bid Leveling Using a Spreadsheet I Designed to Guarantee
Consistency & Detect Anomalies; Value Engineering with the Rest of the Construction Dept.;
Review & Study All Construction & Design Documents, Including Contracts, Schedules,
Renderings, & Drawings for Each Project to Establish Proper & Complete Knowledge of the
Timing & Scope of the Project; AIA or Other Contract Preparation and Review; Ensure Proper
Time is Appropriated for Any Materials Requiring Significant Lead Time; Preparation of Permit
Applications; Weekly Meeting Minutes Review, Updates, Note-Taking, & Updates to Contractor(s)
on Payment Timeframes; Create Project Schedules & Update Schedules As Needed; Document
Any Changes to the Work as Defined in the Construction Documents; Attend Site Meetings when
Possible with Project Manager As a Means to Further Educate Me on the Technical Aspects of
the Project & Also to Assist in Identifying Any Errors or Deviations from the Schedule; Ensure
Receipt of All Close-Out Documents; Provide Support to the Project Manager & EVP of
Construction as Needed, as Well as to the Asset Managers upon Request; Prepare Presentations
& Reports for Construction Dept. & Construction Related Meetings; Create & Update Construction
Dept. Forms, Including Bid Leveling Sheets, Work Order Forms, Asset Approval Forms, AP
Vouchers, & Others; Upkeep of all Construction-Related Folders & Files on SharePoint, Including
Uploading All New Drawings, Bids, Contracts, & Other Related Documents; Keep in Touch with
All Outside Parties (Lawyers, A&E Firms, Contractors, Vendors) Throughout the Life of Each
Project To Procure Necessary Information & Updates in a Timely Manner, Schedule Meetings, &
Request Documents & other Misc. Materials Necessary for the Project; Special Projects as
Assigned
06/15-01/16 Accounts Payable Coordinator (TemporaryAssignment)
Auburndale Properties, Inc. – Woodcliff Lake, NJ
In Charge of All Accounts Payable Matters for Over 25 Properties, WhichIncluded: Extensive,
Advanced Use of Excel and MRI, as well as other programs such as Word& Outlook; Review,
Ensure Correct GL Coding, Enter, & Scan All Invoices for Payment (Approximately 300+ Invoices
per Week); Enter All WireTransfers; Enter All Employee Expense Reports & Credit Card
Statements into both Excel and MRI; Weekly Check Run(s); Enter All Outgoing Payments into
Cashbooks; Journal Entries; Accruals; Reconciliations; Payment of Real Estate Taxes and
Business License Fees for All Properties; Month End Closing; Review of the GL at Month’s End to

4. Stephanie Swords; (201) 214-0468
Continued – 6/15 – 1/16 – Accounts Payable Coordinator – Auburndale Properties
Ensure No Errors or Missing Invoice Scans; Communication with Vendors Regarding any A/P
Issues or Discrepancies that Arose; Setup of New Vendor Accounts; Maintain All Vendor Files
Including Vendor Information, All Invoices, Proof of Payment, & Correspondence; Handle
Certificates of Insurance, W-9s, & 1099s for All Vendors; Maintain & Update Spreadsheets as
Needed; Misc. Data Entry; Create Reports Summarizing Different Aspects of the Company’s
Finances & Accounts; Special Projects as Assigned
05/08-08/10 ConstructionBookkeeper;ProjectCoordinator
Automatic Suppression and Alarm Systems – Mahwah, NJ
All Accounts Receivable; All Accounts Payable; Maintain a Dashboard Each for A/P & A/R; Cash
Receipts & Disbursements for All Bank Accounts; Process All Credit Card Transactions;
Collections; Reconciliations; Collect, Record, & Process All Time Sheets; Advanced Use of Word,
Excel, Production, Outlook; Handle All Bank Transactions; Takeoffs; Create and Send Out
Proposals; Submittals & Closeouts; Use of AutoCAD; Lien Waivers & Releases; Certificates of
Insurance; Purchase Orders; RMAs; Ensure Delivery of Parts to Each Job; Create & Maintain
Job/Customer Folders; Type Up Inspection Reports; Assist Staff in the Field with Any Task They
May Require; OSHA Safety Presentations; Update Current Pricing in Our System; Maintain
Contact Lists; Print Drawings; Answer Phones; Data Entry; Shipping; Faxes; Copies; Filing; Run
Errands (Pick Up/Drop Off Plans, Parts, Office Supplies, etc.); Draft Letters, E-Mails & Faxes;
Preparation and Mailing of Company Introductions; Other Administrative Tasks & Special Projects
as Assigned
01/08-04/08 Administrative Assistant;ProjectCoordinator (TemporaryAssignment)
Realization Services, Inc. (Hoboken Floors Closeout) – Wayne, NJ
Data Entry; Collections; Completing Special Projects as Assigned; Daily Reports to Superiors;
Strong Use of Word, Excel, & AS400; Answer Phones; Faxes; Copies; Filing; Coordinate the
Closeout of a Large Flooring Wholesaler, WhichIncluded Sorting Through Every Accounts’ Billing
for Outstanding Balances, Determining What Amount Each Account Would Be Settled For,
Following-up with Each Account, Keeping Managers Apprised of Important Status Updates,
Preparing Documents with Legal Counsel for Those Accounts Refusing to Pay, & Closing Out &
Reconciling Accounts That Were Paid In Full
03/06-12/07 ProjectCoordinator;ConstructionBookkeeper
Carol Contracting Company, Inc. – Goshen, NY
Organize & Handle All Accounts Receivable & All Accounts Payable; Weekly Payroll; Handle All
Bank Transactions; Collections; Tax Documents; Maintain Folders with Essential Information for
Each Project; Prepare & Organize Submittal Forms for Jobs in Progress; Invoicing, Purchase &
Change Orders; Closeout Documents; Update Internal Systems for Pricingand Contacts; Assist
Project Managers with Any Task Required; Data Entry; Answer Phones; Draft Letters, E-Mails, &
Faxes; Internet Research; Run Errands (PickUp/Drop Off Plans, Office Supplies, etc.); Special
Projects as Assigned
10/03-05/06 Server/ Hostess /Phone Girl
Esposito’s Pizza and Restaurant – Mahwah, NJ
Greet & Seat Customers; Take Orders & Serve; Maintain Cleanliness in the Restaurant; Take
Pick-up & Delivery Orders Over the Phone

5. Stephanie Swords; (201) 214-0468
EDUCATION
09/02 – 06/06 ParamusCatholicHigh School – Paramus,NJ
High School Diploma
Strong Background in Math & Sciences
National Honor Society
Leader of Community Service Volunteer Program
09/11 – 05/15 Stony Brook University – Stony Brook,NY
B.S. Clinical Lab Sciences
Computer Science Minor
Pre-Medicine
Electrical Engineering Background
(completed approximately 4 semesters of the major)
09/16 - Present Self-Study – Online Courses
Construction (Project) Management
Construction Accounting
Real Estate Accounting & Management
SketchUp
AutoCAD
CERTIFICATION
Notary Public – State of New Jersey
Commission Expires 6/13/2022
SALARY REQUIREMENT
My salary requirementis in the $55,000 - $65,000range,and is negotiable
based upon the position and overallcompensation and benefitspackage.

6. Stephanie Swords; (201) 214-0468
REFERENCES
Joe Cosenza, Executive VP Construction
Ivy Realty Services
(201)264-6093;(201) 573-8400 x111
(first number best to reach him, as he is very often out on job sites)
Stephen Slotnick, Property Manager.
Ivy Realty Services
(973) 610-0333
Benjamin Pangert, Vice President.
Automatic Suppression & Alarm Systems
(201) 825-8855, (201) 675-6400
Daniel Ghosh, Project Manager
Ivy Realty Services
(202) 841-4461;(201) 573-8400 x123
(first number best to reach him, as he is very often out on job sites)
John Andicoechea, Owner
AVACON Builders
(201) 927-0771
Rick De Heer, Architect/Engineer.
Automatic Suppression & Alarm Systems
(201) 788-7924
Lainie Ganley, Accountant
Auburndale Properties, Inc.
(201) 522-3536
Jennifer Saufroy, Office Manager.
Carol Contracting Company, Inc.
(201) 819-0353
Raymond G. Fragassi, Supervisor
Realization Services, Inc.
(215) 595-6131