Time management


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Time management

  1. 1. Time Management Giggs Ho Zan Lim Hwa Jin Tai Lai
  2. 2. What is time management? <ul><li>It is a set of principles, practices, skills, tools and systems that help you use your time to accomplish what you want. </li></ul>
  3. 3. Why is time management important? <ul><li>Time management is important for personal life and career success. It teaches you how to manage your time effectively and make the most of it.Here are a few of the reasons why it is so important, and how it can help you use and manage your time more advantageously: </li></ul>
  4. 4. Why is time management important? <ul><li>1. Time is a special resource that you cannot store or save for later use. Everyone has the exact same amount of time each day. Time not well used cannot be retrieved. </li></ul>
  5. 5. Why is time management important? <ul><li>2. Most people feel like they have too much to do and not enough time. They blame lack of time for their poor finances, unachieved goals, stress, bad relationships and not exercising their body. Wise time management can help you find the time for what you desire to do or need to do. </li></ul>
  6. 6. Why is time management important? <ul><li>3. You need time to get what you want out of life. If you wait for extra time to appear, you might lose the game of life. Through right time management, you can “ create ” the time you need, and not just wait for it to come. By planning your time wisely, you will have more time to do more things. </li></ul>
  7. 7. Why is time management important? <ul><li>4. Time management will help you set up your priorities. </li></ul><ul><li>5. Time is limited to 24 hours a day, so plan your life wisely. </li></ul><ul><li>6. Time management helps you make conscious choices, so you can spend more of your time doing things that are important and valuable to you. </li></ul>
  8. 8. Why is time management important? <ul><li>7. You can learn to find the time for the things that are important to you. Even a small amount of time once a day, or even once a week, will take you closer to your goals. </li></ul>
  9. 9. Why is time management important? <ul><li>8. You become more productive using improved time management skills and tools, and can accomplish more with less effort and time. Time management can help you reduce wasted time and energy, help you become more creative and productive, and enable you to do the right thing at the right time. This will of course lead to more balance and fulfillment in your life. </li></ul>
  10. 10. Why is time management important? <ul><li>9. Life today presents so many distractions, and therefore, it is very easy to lose time on unimportant activities. Ask yourself if watching a TV program, reading a gossip or participating in a certain activity is going to add anything to your life. Is the time spent on a particular activity well spent, or is just a waste of time and energy? </li></ul>
  11. 11. Why is time management important? <ul><li>10. Life puts in front of everyone so many choices each day, and the question is, do you follow what appears on your way, or do you consciously choose what you want to do? Do you allow external distractions deter you from your goal, or do you use willpower and self discipline to walk toward your goal in a straight line, without wasting time and energy? </li></ul>
  12. 12. Ways to improve time management skills <ul><li>1. Make Lists: Write as much down as you can. If you don’t carry a planner or notebook already, start. A small, simple, white-lined notebook is good enough. </li></ul>
  13. 13. Ways to improve time management skills <ul><li>2. Make Use of Down Time: Use walking, driving, or showering times to plan. Think about what your goals are for that day or the next. Which goals are most important? Prioritization is the key. </li></ul>
  14. 14. Ways to improve time management skills <ul><li>3. Reward Yourself: Whenever you accomplish something, especially the important things, make sure to take the time to reward yourself. This will spur you on to complete more tasks on time. </li></ul>
  15. 15. Ways to improve time management skills <ul><li>4. Concentrate on One Thing: The human mind works more efficiently when it is focused. Multitasking is actually a disadvantage to productivity. Focus on one thing and get it done. </li></ul>
  16. 16. Ways to improve time management skills <ul><li>5. Avoid Procrastination at All Costs: When trying to be more productive and trying to save time, procrastination should be avoided like nothing else. It is the ultimate productivity-killer. </li></ul>
  17. 17. Ways to improve time management skills <ul><li>6. Set Personal Deadlines: Nobody likes deadlines. They cause stress, aggravation, worry, and, more stress. A guaranteed way to alleviate some of this stress is to set your own earlier deadlines. Be realistic but demanding of yourself. Challenge yourself and reward yourself for meeting a difficult challenge. Not only will this save time and make you more productive in the long run, but you will also have a buffer time with little to no penalties compared to those received for missing a real deadline. </li></ul>
  18. 18. Ways to improve time management skills <ul><li>7. Delegate Responsibilities: It is not uncommon for people to take on more than they can handle. The overestimation of one’s abilities can often result in stress and more work for an individual. To avoid this unnecessary stress, one should delegate tasks. </li></ul>
  19. 19. Ways to improve time management skills <ul><li>8. Set up a Long Term Planner: In the everyday drab of life, we can often lose sight of our goals. Setting up a long term planner will help you envision your long term goals and rationalize your current objectives. Whenever you are unsure of why you are doing something, just take a look at your long term planner and you’ll be reminded your goals. </li></ul>
  20. 20. Ways to improve time management skills <ul><li>9. Be Careful to Avoid Burnout: Burnout occurs when your body and mind can no longer keep up with the tasks you demand of them. Don’t try to force yourself to do the impossible. Delegate time for important tasks, but always be sure to leave time for relaxation and reflection. Review your recent accomplishments and make sure you feel good. Review and reflection is one of the best ways to gain confidence and higher confidence results in more productivity. </li></ul>
  21. 21. Time Management <ul><li>An individual skilled in time-management stands to gain much more from everyday life than one who is not. Try employing these tips in your everyday life to improve your time management skills. </li></ul>
  22. 22. Homework and you <ul><li>Here are some tips on how to ensure your Independent Studies pass </li></ul>
  23. 23. ACE <ul><li>Do not forget to opt for your ACE! </li></ul><ul><li>Always complete ACE in the BEGINNING of the term. </li></ul><ul><li>Have a clear idea on what ACE you will do, this way, doing ACE will be quick and efficient. </li></ul><ul><li>About 2 ACE projects a week will be sufficient, therefore, you need not rush to finish a project </li></ul><ul><li>Finish schoolwork before doing ACE, but make sure you finish 2 ACE projects by the weekend </li></ul>
  24. 24. Project’s Competition-prelims <ul><li>Find teammates as soon as possible, preferably during the December holidays </li></ul><ul><li>Create a timeline and pre-schedule group meetings </li></ul><ul><li>Waste no time in brainstorming for an idea and picking a suitable mentor </li></ul><ul><li>Embark on your project early(January, preferably) </li></ul>
  25. 25. Project’s Competition- semis <ul><li>To save time, meet your mentor with your teammates during the time before your CCA starts. The meeting need not be long, 20 minutes will be sufficient to clarify any doubts and how to advance with the project </li></ul><ul><li>When met with a problem during the project, do not stop working on it just because of the problem. Approach your mentor for help </li></ul><ul><li>Embark on the web report hopefully before the start of the June holidays </li></ul>
  26. 26. Project’s Competition-semis <ul><li>Utilize the June holidays to meet up at least 3 times with your group and progress on whatever your project is on. One meeting a week is all you need to make sure you are still in touch with your project. The web report should also be constantly updated according to your progress. </li></ul><ul><li>Meet up with your mentor for advice on how to progress </li></ul><ul><li>Once a clear idea is set, embark on your project once again </li></ul>
  27. 27. Project’s Competition- Finals <ul><li>Try to complete the project as quick as possible, as there will be no time to do it as the EOYs will be around the corner. Possibly meet up 2 times a week, and do not sidetrack while tanking your project. (hopefully 4 weeks from semi-finals) </li></ul>
  28. 28. Time Management <ul><li>All in all… </li></ul><ul><ul><li>Stop playing dotA and start doing some work </li></ul></ul>
  29. 29. References <ul><li>http://www.dumblittleman.com/2008/02/11-solid-ways-to-improve-your-time.html </li></ul><ul><li>http://www.successconsciousness.com/blog/time-management/importance-of-time-management/ </li></ul>