This document provides guidance on writing polite request emails. It outlines different phrases to use such as "please", "could/would", and "would you mind" followed by examples of how to structure sentences with each. Additional tips include keeping emails brief with 2 paragraphs of 3-4 sentences each, including only essential details, and thanking the recipient in a pre-closing statement for their time or interest. Numerical lists and conjunctions can help make a second request. Overall, the document focuses on using polite language to make requests in a professional email.

1. Write your
Email
Professionally
Writing Request Emails

2. Session Objectives
• Write more politely and sincerely

3. What is the good word?
• Please
• Could/ Would….?
• Would you mind…
• Would like…

4. Polite Requests
Please

5. How to form sentence with ‘Please’
• Please send me your document.
• Please meet me at 3:30 p.m.
• Please give me the directions to your new office.

6. Could/ Would …?
• Could you send me the document?
• Could you meet me at 3:30 p.m.?
• Would you give me directions to your new office?

7. Could/Would..?
• Could you please send me the document?
• Could you please meet me at 3:30 p.m.?
• Would you please give me directions to your new office?

8. Would you mind…?
• Would you mind sending the document?
• Would you mind meeting me at 3:30 p.m.?
• Would you mind giving me directions to your new office?

9. Would you mind…?
• Would you mind sending the document?
• Would you mind meeting me at 3:30 p.m.?
• Would you mind giving me directions to your new office?
Gerund

10. Would like
Would like (= want)
• I want to meet you at 3:30 p.m.
• I would like to meet you at 3:30 p.m.

11. Would like…
• I would like to see you tonight.
• I would like the directions to the new office.

12. Dos
• Restrict to two Paragraphs
• Each Paragraph = 3 /4 sentences
• 1/2 Requests in a mail

13. Don’t
• Write Long Emails like a Novel
• Only include Essential Details
• Remain Brief

14. Making 2nd Request
Arrange it numerically
1. Please send me the document.
2. Please send me contact details of the office bearers of
the XYZ Committee.

15. Making 2nd Request
• Please send me the document. Could you also send the
contact details of the office bearers of the XYZ
Committee?

16. Illustrations of Making 2nd Request
• Could you meet me at 3:30 p.m.? I would also like to get
the directions to your office?

17. Pre- Closing
• Thank you.
• Sincere thanks.
• I appreciate it.

18. Pre- closing
Thank you for + your + Noun
• Thank you for your time and effort.
• Thank you for your interest in our latest course.
I appreciate + your + Noun
• I appreciate your time and effort.
• I appreciate your interest in our latest course.

19. Let’s Review
• Please
• Could/Would …?
• Would you mind…?
• Would like..