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Worksite Wellness PA (Nicole)
- 1. CREATING A CULTURE OF HEALTH AND ACCESS TO ACTIVITY Physical Activity in the Workplace
- 2. Why should we create a culture that supports Physical Activity at our worksite? Adequate physical activity reduces risk for several diseases When employers provide an environment, support, for employees to be active, employees are more likely to use their breaks during the workday for physical activity.
- 3. Preliminary research suggests that employer support may influence workers’ activity during time away from work as well.1,2,3 Physically active employees are, on average, both more productive and less costly (in terms of health care expenses) than inactive employees.1,2,3 1 Foldes, Bland, An et al. Modifiable Health Risks and Short-Term Health Care Costs. Blue Cross and Blue Shield of Minnesota internal research, submitted for publication. 2 Anderson, 2000. American Journal of Health Promotion. 15:1. 3 Bunn, JOEM, 2006, 48:10.
- 4. Creating a strategy… What should it look like? What are the key elements? Infrastructure Schedule Flexibility Support for active living
- 5. Physical Activity – PSE Changes Environment Mapped walking routes Bike racks, showers, lockers Physical activity room/space Policy Combine breaks for physical activity time, causal dress code, walking meetings, work accommodations that support physical activity Systems Trainings for managers to develop flexible schedules to accommodate physical activity, walking meetings framework, active transportation Social Support Walking clubs, stretch breaks, exercise classes
- 6. Best Practices to Support Physical Activity in the Workplace Availability and identification of places for physical activity Policies that support physical activity Programs that promote more physical activity Promotion of opportunities for physical activity
- 7. Policies that support physical activity – What should it include? Casual dress code Flexible work schedule Activity breaks during meetings Active commuting program Standing desks/walking work stations
- 8. Promotion of opportunities for physical activity – Creating a communications plan Key Elements: Communicate at least quarterly about workplace opportunities for physical activity Set a positive/fun tone – right from the start Have leadership promote opportunities Use a variety of communication channels Focus on the immediate benefits of physical activity: increased energy, reduced stress and feeling better.
- 9. Educate employees about the longer-term benefits Be honest with employees about why you are implementing the policy Obtain (and communicate frequently) top management commitment to employees being active during the workday. Remind employees that no one has to be active as a condition of employment Feedback sessions
- 10. Step-by-step plan for change… Confirm leadership support Discuss approaches Decide on a work team Measure current levels of activity Determine strategies Write goals Draft policy Draft communications plan Implement improvements
- 11. How do we measure our change? Percentage decrease in sedentary time Health assessment - cohort (time over time) report reflecting same population Percentage increase of physical activity opportunities available Physical activity opportunity numbers (before and after changes) Usage change for physical activity opportunities Usage numbers (before and after changes) Percentage increase in promotion of physical activity opportunities Promotions (before and after changes) Employee satisfaction with physical activity opportunities Employee interest/satisfaction survey Creation of a physical activity policy, and regular (quarterly, semiannual and annual) quality assurance checks on the commitments outlined in the policy Human resources and leadership
- 12. How about a few examples? Environment •By [date], the number of places where employees can be physically active at work will increase due to <mapped walking routes, bike racks, showers, locker rooms, fitness center, active commuting, walk/bike paths, bike sharing program, stretch break, walking meetings, etc.>. The launch of places will include a leader letter, Q&A document and manager training.
- 13. Policy By [date], a physical activity policy will be enacted that ensures that physical activity places are sustainable. Additional policy components to include <dress code, flex time to allow employees to be active during the day, extra five minutes on break time should it be used for physical activity, mandatory morning stretch, active transportation incentives>. Support at launch and on-going with leader letter, Q&A, manager training.
- 14. Social Support By [date], <a walking event to celebrate new places for activity, quarterly fitness center orientations, Walk on Wednesdays, Tennis Shoe Tuesdays, lunch walking group> will be launched and supported. Systems By [date], <managers will be trained to support flexible work schedules, a walking meeting format, protocol for reimbursing employees for active transportation> will be completed.
- 15. SHIP Stories. How Communities are Improving Health for all. Shay Baumbach Olmsted County Public Health Services Worksite Wellness SHIP Coordinator
- 16. KLN Enterprises in Perham SHIP Worksite Wellness Initiatives: - Each location has their own wellness committee which meets monthly - Healthier options in vending - Walking Wednesdays - Gym Reimbursement - Health Snack Day - Wellness Bulletin Board - Wellness coordinator also a Wellness Coach for company “It is the small changes over a long period of time that will make an impact.” - Marni Moch, Wellness Coordinator for KLN
- 17. Advanced Telemetry Systems (ATS) SHIP Worksite Wellness Initiatives: -Worksite Wellness Coordinator and created a wellness committee - Developed a toolkit, assessments, and activity guidelines for ATS’s new committee: Friendly weight loss challenges Healthy lunch options Access to on-site workout room Fruit/Veggie trays In 2012, 61% of employees have increased their physical activity (with nearly 85% participating in committee provided activities), 52% have increased their intake of fruits and vegetables, and 52% have decreased their intake of high-fat foods.
- 18. Downs Food Group (DFG) SHIP Worksite Wellness Initiatives: -Partnered with Anytime Fitness Center to offer reduced membership rates and run employee exercise programs before and after work. -Healthier vending machines - Tobacco-Free grounds with tobacco cessation support for employees. Poultry processing plant with 80% of the DFG employees being Latino and 10% Asian.
- 19. Custom Alarm SHIP Worksite Wellness Initiatives: - Tobacco-free grounds along with providing cessation support - Yoga classes on-site - Smoothie days
- 20. Where do you start???
Editor's Notes
- This is good news for employers. According to several studies, physically active employees are, on average, both more productive and less costly (in terms of health care expenses) than inactive employees. Discuss the Culture of Health that reaches to employees’ home lives too.
- Discuss the Culture of Health that reaches to employees’ home lives too.
- The physical activity strategy is very much about making it more possible for people to be active getting to and from work and well as at work. What that looks like will vary considerably from organization to organization.
- Now, let’s look at each of these best practices more in depth!
- You should have a written physical activity policy or guideline (for example, the policy increases and sustains the number of places for employees to be active at the workplace, and allows employees to use paid time to be physically active during the workday) The goal of a physical activity policy – whether developing a new policy or enhancing a current policy – is to make healthy choices the easy choices for your employees. Workers who receive this type of support are more likely to be physically active on their breaks, and employer support may influence workers’ activity during time away from work as well. Casual dress codeReview your organization’s dress code. Does it allow employees to dress in a way that makes physical activity possible during the workday, that is, clothing and shoes that would allow for a 10- or 15-minute walk? If the dress code cannot provide for “walkable attire”, encourage employees to keep walking shoes at their desks or workstations. Flexible work schedule - Ability to work with manager to establish a schedule that permits physical activityTo allow employees to flex their time so they may work a workout into their day, either before, after, or ability to take a longer lunch to fit in a workout during the day Activity breaks during meetingsAssign a wellness champion for each meeting. Their role will be to get people up and out of their chair during the meeting. Ideas may be given from the wellness committee members to other employees. It is very beneficial for employees to see everyone involved in wellness. Active commuting programShowers for active commuters, guaranteed ride home, discounted transit passes, bike to work day event, etc.) Standing desks/walking work stationsWalking Workstations can be shared amongst a group of staff members, checked out like other office equipment
- Communications plan At least once a quarter, communicate with your employees about workplace opportunities for physical activity – places to be active, policies that support activity and programs that encourage physical activity. Use a variety of communication channels: memos, e-mails, notices in employee publications, all-employee voicemails, messages on monitors, staff meetings, union meetings, presentations to managers and regular memos or e-mails from your senior leaders Set a positive/fun tone – right from the start The purpose of the policy, and identification and availability of places is to support employees in being regularly active. Convey encouragement for physical activity. Be clear that you are creating improved opportunities, not a requirement, that employees be active. Reinforce the connection between employee health – including physical activity – and the success of your organization. Have leadership promote opportunities How often does your leadership promote places and programs in an effort for employees to be more physically active? Make a plan for better promotion of places for physical activity. Use a variety of communication channels memos, e-mails, posters, notices in employee publications, all-employee voicemails, messages on monitors, staff meetings, union meetings, presentations to managers and/or regular messages from your senior leaders.
- Long Term Benefits reduced risk of heart disease, stroke, several cancers, osteoporosis, and other serious conditions. Why are we implementing? – healthy employees are good for the bottom line. It’s not a condition of employment but you as an employer are offering multiple ways for them to do so. Feedback sessions Are great ways to gauge interest, quantify support, improve processes, determine employee perceptions and measure impact/results. They also let employees feel as though their voice matters,
- Confirm leadership support for improving the work site environment to encourage physical activity. Decide on one or more approaches (for example, increase the availability, identification and/or appeal) to increase physical activity at work. Decide on a work team. Identify key players vested in increasing physical activity opportunities at the workplace (human resources, facilities, etc.). (Schedule meetings and set a target date) Review examples of physical activity policies and steps that need to be accomplished to meet the policy objectives. Measure current physical activity levels, facilities use (for example, indoor/outdoor path use, stair use or court use), sedentary hours (for example, time spent sitting at desks) and barriers to being active (for example, no bike racks, no shower available, paths are not cleared of snow) to determine baseline. Determine strategies for each approach selected. Write Goals and Determine specific objectives for meeting goals. Develop a task list and assign accountabilities. Draft physical activity policy and send to leadership for review. Draft communications plan. Incorporate traditional communications channels and social media such as Twitter (for example, tweet walking group meeting times and routes each day) and phone apps (for example, to track physical activity). Implement environment improvements to support policy. Including Add permanent on-site signage to promote physical activity and policy.
- Background of Company: Employs over 1,300 shift workers, maintenance workers, warehouse workers, line-workers, machine operators, quality control staff and office staff, in six locations. KLN Enterprises oversees various brands of food products including candy, chips, dog food, gourmet nuts and chocolates. Prior: No wellness plan or wellness committee. Health and wellness not a strong presence in the company.
- Background: Prior: No wellness coordinator or wellness committee in place.
- Background of Company: Poultry processing plant located in Watonwan County (highest Latino population per capita in the state). Of the DFG employees, 80% are Latino and 10% are Asian.
- Checklist for physical activity.